Date of dispatch of this notice: 25/06/2019
Expire date: 09/08/2019
External Reference: 2019-210624
TED Reference: 2019/S 123-300661
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Tourism Ireland CLG
N/A
4th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
[Contactpoint]:
Hannah Hughes
[AddressPhone]:
+353 14763474
[AddressEmail]:
hhughes@tourismireland.com
[AddressFax]:
+353 014763642
[Internets]:
[UrlGeneral]:
http://www.ireland.com
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149453&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[OtherActivity]:
Destination Marketing - Island of Ireland
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Provision of A Global Managed Payroll Service Solution including Associated Services
[Fileref]:
GPAYRL/FIN/2020
II.1.2)
[CpvMain]
79211110
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
The purpose of this procurement process is to secure a global solution for Tourism Ireland’s Managed Payroll and Support Services across its global network of offices. The contract(s) will provide Tourism Ireland with the following services in respect of payroll management and processing: provide a full and comprehensive payroll service for up to the number of current employees per territory including pensioners, plus support services. Tenderers may apply to service the requirements of:
• one office location/territory,
• more than on office location/territory
• all office locations/territories
FOR FURTHER DETAILS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING.
• one office location/territory,
• more than on office location/territory
• all office locations/territories
FOR FURTHER DETAILS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING.
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 115000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[Yes]
[LotsSubmittedFor]
[LotsAll]
[LotsCombinationPossible]:
Tenderers may apply for one Lot, more than one Lot, more than one, or all Lots.
Lot 1 Australia, Sydney
Lot 2 Belgium, Brussels
Lot 3 Denmark, Copenhagen
Lot 4 France, Paris
Lot 5 Germany, Frankfurt
Lot 6 Republic of Ireland, Dublin
Lot 7 Italy, Milan
Lot 8 Netherlands, Amsterdam
Lot 9 Spain, Madrid
Lot 10 USA, New York
Lot 11 UK, Coleraine/London/Glasgow
Lot 1 Australia, Sydney
Lot 2 Belgium, Brussels
Lot 3 Denmark, Copenhagen
Lot 4 France, Paris
Lot 5 Germany, Frankfurt
Lot 6 Republic of Ireland, Dublin
Lot 7 Italy, Milan
Lot 8 Netherlands, Amsterdam
Lot 9 Spain, Madrid
Lot 10 USA, New York
Lot 11 UK, Coleraine/London/Glasgow
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - AUSTRALIA
[LotNumber]:
1
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Australia, Sydney Office
II.2.4)
[DescrProcurement]
Lot 1 relates to Managed Payroll & Associated Services in for Tourism Ireland's Australia Office in Sydney
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - BELGIUM
[LotNumber]:
2
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Belgium, Brussels Office
II.2.4)
[DescrProcurement]
Lot 2 relates to Managed Payroll & Associated Services in for Tourism Ireland's Belguium Office in Brussels
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - DENMARK
[LotNumber]:
3
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Copenhagen
II.2.4)
[DescrProcurement]
Lot 3 relates to Managed Payroll & Associated Services in for Tourism Ireland's Danish Office in Copenhagen
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - FRANCE
[LotNumber]:
4
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Paris
II.2.4)
[DescrProcurement]
Lot 4 relates to Managed Payroll & Associated Services in for Tourism Ireland's France market Office in Paris
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - GERMANY
[LotNumber]:
5
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Frankfurt
II.2.4)
[DescrProcurement]
Lot 5 relates to Managed Payroll & Associated Services in for Tourism Ireland's German Office in Frankfurt
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - IRELAND [RoI]
[LotNumber]:
6
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Dublin
II.2.4)
[DescrProcurement]
Lot 6 relates to Managed Payroll & Associated Services in for Tourism Ireland's Office in Dublin
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
2
[RenewalsSubject]:
[No]
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - ITALY
[LotNumber]:
7
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Milan
II.2.4)
[DescrProcurement]
Lot 7 relates to Managed Payroll & Associated Services in for Tourism Ireland's Italian Market Office in Milan
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - NETHERLANDS
[LotNumber]:
8
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Amsterdam
II.2.4)
[DescrProcurement]
Lot 8 relates to Managed Payroll & Associated Services in for Tourism Ireland's Netherlands market Office in Amsterdam
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - SPAIN
[LotNumber]:
9
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Madrid
II.2.4)
[DescrProcurement]
Lot 9 relates to Managed Payroll & Associated Services in for Tourism Ireland's Spain Market Office in Madrid
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - USA
[LotNumber]:
10
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
USA
II.2.4)
[DescrProcurement]
Lot 10 relates to Managed Payroll & Associated Services in for Tourism Ireland's US Office in New York
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
Provision of Managed Payroll Service Solution including Associated Services - UK
[LotNumber]:
11
II.2.2)
[CpvAdditional]
75300000
-
75320000
-
79221000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Northern Ireland & GB
II.2.4)
[DescrProcurement]
Lot 11 relates to Managed Payroll & Associated Services in for Tourism Ireland's NI and GB Offices in Coleraine, London and Glasgow
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
12
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
III.1.2)
[EconomicFinancialStanding]
[InfoEvaluatingWethRequir]:
COMPLETED ESPD
[MinStandardsRequired]:
COMPLETED ESPD
III.1.3)
[TechnicalCapacity]
[InfoEvaluatingWethRequir]:
PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
III.2.3)
[StaffResponsible]
[StaffResponsibleIndicate]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
09/08/2019
[Time]:
12:00
IV.2.4)
[LanguagesAllowed]
[Language_EN]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 6
([FromStatedDate])
IV.2.7)
[OpeningConditions]
[Date]:
09/08/2019
[Time]:
12:00
[OpeningPlace]:
Tourism Ireland offices - Dublin
[OpeningAdditInfo]:
Procurement Personnel
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.3)
[InfoAdditional]
1) interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) this is the sole call for request for Tenders for this contract;
3) the Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) contract award will be subject to the approval of the Board of Tourism Ireland;
5) it will be a condition of award that the successful tenderer is and remains tax compliant;
6) at its absolute discretion, the Contracting Authority may elect to terminate this procurement process, any contract(s) awarded at any time;
7) please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
8) without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) applicants must be fully compliant with Tourism Ireland GDPR policy. To the extent that any personal data is processed by the successful bidder in connection with the provision of the services for this lot or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under “Data Processing Terms” shall apply to such processing;
10) tenders must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or nota final contract is awarded;
13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) the contract/framework will be subject to Irish law;
15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
2) this is the sole call for request for Tenders for this contract;
3) the Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) contract award will be subject to the approval of the Board of Tourism Ireland;
5) it will be a condition of award that the successful tenderer is and remains tax compliant;
6) at its absolute discretion, the Contracting Authority may elect to terminate this procurement process, any contract(s) awarded at any time;
7) please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
8) without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) applicants must be fully compliant with Tourism Ireland GDPR policy. To the extent that any personal data is processed by the successful bidder in connection with the provision of the services for this lot or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under “Data Processing Terms” shall apply to such processing;
10) tenders must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or nota final contract is awarded;
13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) the contract/framework will be subject to Irish law;
15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
The Four Courts
Dublin
IE