Date of dispatch of this notice: 18/07/2019
Expire date: 09/09/2019
External Reference: 2019-266561
TED Reference: 2019/S 139-342565
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Health Service Executive (HSE)
N/A
Head Office
Naas
Millennium Park
IE
Contact person:
Peter Mc Gowan
E-mail:
peter.mcgowan@hse.ie
Internet address(es):
Main address:
http://www.hse.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147066&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147066&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Health
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
APPLICATION AND DEVELOPMENT SUPPORT FOR SAP HR TECHNICAL MAINTENANCE AND SUPPORT
Reference number:
9899
II.1.2)
Main CPV code
72200000
-
Software programming and consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The HSE currently uses SAP HR to provide management and administrative services for over 143,000 employees and pensioners. The system records personnel administration data for over 106,000 active employees. It also records time and processes pay and travel expenses for over 41,000 of these employees.
The SAP HR solution was rolled out in two phases, Phase 1 and Phase 2.
Phase 1 was implemented across seven sites and had the following SAP HR modules
deployed:
Organisation Management (OM)
Personnel Administration (PA)
Training and Events (T&E)
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of four of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
• Time
• Payroll
• Travel (bespoke solution)
• FICO
The SAP HR solution was rolled out in two phases, Phase 1 and Phase 2.
Phase 1 was implemented across seven sites and had the following SAP HR modules
deployed:
Organisation Management (OM)
Personnel Administration (PA)
Training and Events (T&E)
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of four of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
• Time
• Payroll
• Travel (bespoke solution)
• FICO
II.1.5)
Estimated total value
Value excluding VAT: 10000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48100000
-
Industry specific software package
48200000
-
Networking, Internet and intranet software package
48300000
-
Document creation, drawing, imaging, scheduling and productivity software package
48600000
-
Database and operating software package
48700000
-
Software package utilities
48800000
-
Information systems and servers
48900000
-
Miscellaneous software package and computer systems
72000000
-
IT services: consulting, software development, Internet and support
72100000
-
Hardware consultancy services
72200000
-
Software programming and consultancy services
72210000
-
Programming services of packaged software products
72220000
-
Systems and technical consultancy services
72230000
-
Custom software development services
72240000
-
Systems analysis and programming services
72250000
-
System and support services
72260000
-
Software-related services
72261000
-
Software support services
72262000
-
Software development services
72263000
-
Software implementation services
72264000
-
Software reproduction services
72265000
-
Software configuration services
72266000
-
Software consultancy services
72267000
-
Software maintenance and repair services
72267100
-
Maintenance of information technology software
72267200
-
Repair of information technology software
72268000
-
Software supply services
72300000
-
Data services
72400000
-
Internet services
72500000
-
Computer-related services
72510000
-
Computer-related management services
72514000
-
Computer facilities management services
72540000
-
Computer upgrade services
72600000
-
Computer support and consultancy services
72610000
-
Computer support services
72611000
-
Technical computer support services
72700000
-
Computer network services
72800000
-
Computer audit and testing services
II.2.3)
Place of performance
Main site or place of performance:
Republic of Ireland
II.2.4)
Description of the procurement
The HSE currently uses SAP HR to provide management and administrative services for over 143,000 employees and pensioners. The system records personnel administration data for over 106,000 active employees. It also records time and processes pay and travel expenses for over 41,000 of these employees.
The SAP HR solution was rolled out in two phases, Phase 1 and Phase 2.
Phase 1 was implemented across seven sites and had the following SAP HR modules
deployed:
Organisation Management (OM)
Personnel Administration (PA)
Training and Events (T&E)
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of four of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
• Time
• Payroll
• Travel (bespoke solution)
• FICO
Phase 2 facilitates the payment of employees based on a combination of the time worked, as recorded on the system, and the various payment rules associated with each grade. The Phase 2 sites process travel expenses based on approved travel claims.
To reduce maintenance costs and total cost of ownership, the configuration developed for Phase 1 and Phase 2 was merged in 2010. This brought the OM, PA and T&E configuration in line across all 7 sites. In addition some elements of the Time module, primarily concerned with Absence Recording, have been incorporated in the North East, West and East sites over the last number of years.
Essentially all the original sites are now Phase 2 sites with some differences in the SAP modules deployed. Phase 2 sites are currently differentiated as either Phase 2 payroll or Phase 2 non payroll sites.
Over the last number of years additional sites have been migrated over to the HPSA SAP HR/Payroll solution including Tusla – the Child and Family Agency, Tallaght Hospital, Crumlin Hospital for Sick Children and Our Ladies Hospice, Dublin.
The SAP HR solution was rolled out in two phases, Phase 1 and Phase 2.
Phase 1 was implemented across seven sites and had the following SAP HR modules
deployed:
Organisation Management (OM)
Personnel Administration (PA)
Training and Events (T&E)
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of four of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
• Time
• Payroll
• Travel (bespoke solution)
• FICO
Phase 2 facilitates the payment of employees based on a combination of the time worked, as recorded on the system, and the various payment rules associated with each grade. The Phase 2 sites process travel expenses based on approved travel claims.
To reduce maintenance costs and total cost of ownership, the configuration developed for Phase 1 and Phase 2 was merged in 2010. This brought the OM, PA and T&E configuration in line across all 7 sites. In addition some elements of the Time module, primarily concerned with Absence Recording, have been incorporated in the North East, West and East sites over the last number of years.
Essentially all the original sites are now Phase 2 sites with some differences in the SAP modules deployed. Phase 2 sites are currently differentiated as either Phase 2 payroll or Phase 2 non payroll sites.
Over the last number of years additional sites have been migrated over to the HPSA SAP HR/Payroll solution including Tusla – the Child and Family Agency, Tallaght Hospital, Crumlin Hospital for Sick Children and Our Ladies Hospice, Dublin.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 10000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
On going requirement
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
09/09/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.7)
Conditions for opening of tenders
Date:
09/09/2019
Local time:
16:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
VI.2)
Information about electronic workflows
Electronic payment will be used
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
The High Court, The Four Courts, Dublin 7, Republic of Ireland
Dublin
IE
Telephone:
+353 18886569
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie