ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 11/03/2019

Expire date: 10/04/2019

External Reference: 2019-263456

TED Reference: 2019/S 052-119771

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Trinity College Dublin, the University of Dublin
2200007u
College Green
Dublin 2
Co. Dublin
IE
Contact person: Kevin Ryan
Telephone: +353 18962376
E-mail: ryank8@tcd.ie
Internet address(es):
Main address: http://www.tcd.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143612&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143612&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Rental of Audio Visual, Staging and Videography Services
Reference number:  TCD-18-96 AV Rental
II.1.2)

Main CPV code

32321200  -  Audio-visual equipment
II.1.3)

Type of contract

Services
II.1.4)

Short description

Trinity College Dublin hosts a diverse range of bespoke events which require rental of audio visual (AV), staging, lighting and videography services to complement the existing campus infrastructure. The requirement includes equipment operator and ICT support services to deliver the AV solutions. A Framework of vendors will be appointed (maximum 5 no.) to provide a complete solution for each event. To this end, we wish to obtain tenders for the specification and requirements for a specific event, the launch of the Trinity Business School (TBS), set out at Appendix 1.
II.1.5)

Estimated total value

Value excluding VAT: 400000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

31500000  -  Lighting equipment and electric lamps
31527260  -  Lighting systems
71356000  -  Technical services
92111000  -  Motion picture and video production services
II.2.3)

Place of performance

Main site or place of performance:  
Trinity College Dublin, the University of Dublin
II.2.4)

Description of the procurement

Trinity College Dublin hosts a diverse range of bespoke events which require rental of audio visual (AV), staging, lighting and videography services to complement the existing campus infrastructure. The requirement includes equipment operator and ICT support services to deliver the AV solutions. A Framework of vendors will be appointed (maximum 5 no.) to provide a complete solution for each event. To this end, we wish to obtain tenders for the specification and requirements for a specific event, the launch of the Trinity Business School (TBS), set out at Appendix 1.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 400000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
Two 12 month renewals are possible. Potential total duration of 48 months.
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: yes
Description of options:
As specified in the Tender Response Document
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Certain events that avail of this framework will arise from various EU funded projects.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  5
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  10/04/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  10/04/2019
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Trinity College Dublin
3 College Green
Dublin
Dublin 2
IE
Telephone: +353 18962376
E-mail: ryank8@tcd.ie