Date of dispatch of this notice: 22/02/2019
Expire date: 25/03/2019
External Reference: 2019-266170
TED Reference: 2019/S 041-093114
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
Contact person:
Hannah Hughes
Telephone:
+353 14763474
E-mail:
hhughes@tourismireland.com
Fax:
+353 014763642
Internet address(es):
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142850&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142850&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the following address:
Tourism Ireland
Dublin
IE
Internet address(es):
Main address:
http://www.ireland.com
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Tourism - Destination Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Central Content Commissioning Agency Services
Reference number:
CT-2019-CMA-1
II.1.2)
Main CPV code
22000000
-
Printed matter and related products
II.1.3)
Type of contract
Services
II.1.4)
Short description
Tourism Ireland wishes to enter into a single-party framework agreement with a Supplier for Central Content Commissioning Agency Services. The Central Content Commissioning Agency will be expected to aid in managing future aspects of content sourcing, generation and dissemination that Tourism Ireland requires for its online and offline promotional activities.
FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
II.1.5)
Estimated total value
Value excluding VAT: 4500000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
22120000
-
Publications
22150000
-
Brochures
22462000
-
Advertising material
79530000
-
Translation services
79961000
-
Photographic services
79961100
-
Advertising photography services
92111220
-
Advertising video-tape production
92312211
-
Writing agency services
II.2.3)
Place of performance
Main site or place of performance:
ISLAND OF IRELAND
II.2.4)
Description of the procurement
Tourism Ireland wishes to enter into a single-party framework agreement with a Supplier for Central Content Commissioning Agency Services.
The Central Content Commissioning Agency will be expected to aid in managing future aspects of content sourcing, generation and dissemination that Tourism Ireland requires for its online and offline promotional activities.
The scope of this content will include (but is not limited to) photography, print copy, web copy, design services, advertising support, video, drone footage, music, print & publishing services, social media content including YouTube, FaceBook, Twitter, Pinterest, Tripadvisor, Instagram managed through Hootsuite and other content forms that may be required to market the island of Ireland across both legacy and future communication channels. Service provision will also include design, web/social and copy editorial, translation and localisation (transcreation) services. FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
The Central Content Commissioning Agency will be expected to aid in managing future aspects of content sourcing, generation and dissemination that Tourism Ireland requires for its online and offline promotional activities.
The scope of this content will include (but is not limited to) photography, print copy, web copy, design services, advertising support, video, drone footage, music, print & publishing services, social media content including YouTube, FaceBook, Twitter, Pinterest, Tripadvisor, Instagram managed through Hootsuite and other content forms that may be required to market the island of Ireland across both legacy and future communication channels. Service provision will also include design, web/social and copy editorial, translation and localisation (transcreation) services. FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 4500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for three years, renewable annually subject to budget and annual performance review, and other factors. The contract may be extended on an annual basis at the option of the contracting authority for one further year only.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
5
Objective criteria for choosing the limited number of candidates:
Satisfaction of Financial Standing based on completed ESPD.
Suitability Criteria
Experience of undertaking contracts of a similar nature and scope over the last 3 years – client list and 3 references to be provided. [30%]
Experience of in-house content generation from your existing team and of outsourcing/sub-contracting content generation. [20%]
Knowledge & experience of generating published or marketing content in multiple-languages for multiple markets. [20%]
Qualifications and experience of proposed account management team. Including reference to commissioning or curation of Island of Ireland content. [20%]
Compliance with Tourism Ireland’s Data Protection requirements. [10%]
Suitability Criteria
Experience of undertaking contracts of a similar nature and scope over the last 3 years – client list and 3 references to be provided. [30%]
Experience of in-house content generation from your existing team and of outsourcing/sub-contracting content generation. [20%]
Knowledge & experience of generating published or marketing content in multiple-languages for multiple markets. [20%]
Qualifications and experience of proposed account management team. Including reference to commissioning or curation of Island of Ireland content. [20%]
Compliance with Tourism Ireland’s Data Protection requirements. [10%]
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Capability to attend meeting on an as-required basis at Tourism Ireland's Dublin or Coleraine offices.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
25/03/2019
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/05/2019
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the 1st stage in a 2-stage Restricted Tender process. This is the sole call for requests to participate for this contract [Single-party Framework Agreement];
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland on behalf of Tourism Ireland and Fáilte Ireland and Tourism Northern Ireland jointly. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process.
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying;
11) Requests to Participate must be delivered as per the Instructions;
12) Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline;
13) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
14) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North /South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
15) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
16) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
17) The contract will be subject to Irish law;
18) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
2) This is the 1st stage in a 2-stage Restricted Tender process. This is the sole call for requests to participate for this contract [Single-party Framework Agreement];
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland on behalf of Tourism Ireland and Fáilte Ireland and Tourism Northern Ireland jointly. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process.
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying;
11) Requests to Participate must be delivered as per the Instructions;
12) Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline;
13) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
14) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North /South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
15) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
16) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
17) The contract will be subject to Irish law;
18) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
The Four Courts
Dublin 7
IE