Date of dispatch of this notice: 07/02/2019
Expire date: 15/03/2019
External Reference: 2019-291912
TED Reference: 2019/S 030-067331
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
National Transport Authority
N/A
Dun Sceine, Iveagh Court, Harcourt Lane
Dublin 2
D02 WT20
IE
Contact person:
Mark Bradwell
Telephone:
+353 01-8798362
E-mail:
procurement@nationaltransport.ie
Fax:
+353 01-8798333
Internet address(es):
Main address:
https://nationaltransport.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1149
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141874&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141874&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
National or federal agency/office
I.5)
Main activity
Other activity:
Transport
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Maintenance and Support Services for Unit4 Business World
II.1.2)
Main CPV code
48442000
-
Financial systems software package
II.1.3)
Type of contract
Services
II.1.4)
Short description
THE Authority requires the services of a suitable supplier for the provision of maintenance and support services for its Unit4 Business World software package.
The Authority aims to return all application instances to fully supported software by, where applicable, upgrading the existing functionality in use which includes:
• General ledger;
• Accounts payable and accounts receivable;
• Bank and cash;
• Fixed assets and depreciation;
• Purchase requisitions and purchase orders;
• Staff expenses; and
• Payment runs – electronic fund transfers (EFT’s) and manual.
The Authority aims to return all application instances to fully supported software by, where applicable, upgrading the existing functionality in use which includes:
• General ledger;
• Accounts payable and accounts receivable;
• Bank and cash;
• Fixed assets and depreciation;
• Purchase requisitions and purchase orders;
• Staff expenses; and
• Payment runs – electronic fund transfers (EFT’s) and manual.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48400000
-
Business transaction and personal business software package
48440000
-
Financial analysis and accounting software package
48441000
-
Financial analysis software package
48443000
-
Accounting software package
48444000
-
Accounting system
48444100
-
Billing system
48810000
-
Information systems
48812000
-
Financial information systems
72250000
-
System and support services
72260000
-
Software-related services
72261000
-
Software support services
72267000
-
Software maintenance and repair services
72267100
-
Maintenance of information technology software
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
THE Authority requires the services of a suitable supplier for the provision of maintenance and support services for its Unit4 Business World software package.
The Authority aims to return all application instances to fully supported software by, where applicable, upgrading the existing functionality in use which includes:
• General ledger;
• Accounts payable and accounts receivable;
• Bank and cash;
• Fixed assets and depreciation;
• Purchase requisitions and purchase orders;
• Staff expenses; and
• Payment runs – electronic fund transfers (EFT’s) and manual.
The Authority intends to adopt enhanced functionality, facilitating increased operational effectiveness and a better user experience, in areas possibly including the following:
• Introduction of web-shop style purchase requisitioning;
• Introduction of flexible analysis type reports;
• Introduction of budgeting tools to facilitate top down and bottom up budgeting, combined with the ability to run “what if” scenarios;
• Introducing greater flexibility about changes to organisation and reporting units; and
• Introducing enhanced task management to improve day-to-day operational control.
Initiatives progressed will be in accordance with the detailed solution requirements as determined at the solution planning phase. It is a requirement that the corporate instance of the application be upgraded by the end of September 2019. The corporate instance will continue to be hosted ‘on premise’ after this planned upgrade. Hosting of some or all of the application instances may be moved to the cloud at some point over the duration of the contract and this will be determined in due course.
The Authority aims to return all application instances to fully supported software by, where applicable, upgrading the existing functionality in use which includes:
• General ledger;
• Accounts payable and accounts receivable;
• Bank and cash;
• Fixed assets and depreciation;
• Purchase requisitions and purchase orders;
• Staff expenses; and
• Payment runs – electronic fund transfers (EFT’s) and manual.
The Authority intends to adopt enhanced functionality, facilitating increased operational effectiveness and a better user experience, in areas possibly including the following:
• Introduction of web-shop style purchase requisitioning;
• Introduction of flexible analysis type reports;
• Introduction of budgeting tools to facilitate top down and bottom up budgeting, combined with the ability to run “what if” scenarios;
• Introducing greater flexibility about changes to organisation and reporting units; and
• Introducing enhanced task management to improve day-to-day operational control.
Initiatives progressed will be in accordance with the detailed solution requirements as determined at the solution planning phase. It is a requirement that the corporate instance of the application be upgraded by the end of September 2019. The corporate instance will continue to be hosted ‘on premise’ after this planned upgrade. Hosting of some or all of the application instances may be moved to the cloud at some point over the duration of the contract and this will be determined in due course.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
24
This contract is subject to renewal:
yes
Description of renewals:
At the discretion of the Authority, the Contract may be renewed for period(s) up to a maximum of 2 years after the end of the second year. The extension of the Contract will be dependent on service requirements, performance and continued funding availability.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
As set out in the procurement documents.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
15/03/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
14/09/2019
IV.2.7)
Conditions for opening of tenders
Date:
15/03/2019
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure irrespective of the outcome of the competition, or if the competition is postponed or cancelled. All costs incurred by interested parties in participating in this competition must be borne by them.
Any contract award will be subject to a number of preconditions, including production of a current tax clearance certificate or tax clearance statement from the Revenue Commissioners in Ireland. The contracting authority may terminate this competition (or any part thereof), change the basis of and the procedures for the bidding process, at any time, or procure the project by alternative means if it appears that the project can thereby be more advantageously procured.
The most economically advantageous or any tender will not automatically be accepted.
Refer to procurement documents for further information.
Any contract award will be subject to a number of preconditions, including production of a current tax clearance certificate or tax clearance statement from the Revenue Commissioners in Ireland. The contracting authority may terminate this competition (or any part thereof), change the basis of and the procedures for the bidding process, at any time, or procure the project by alternative means if it appears that the project can thereby be more advantageously procured.
The most economically advantageous or any tender will not automatically be accepted.
Refer to procurement documents for further information.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court of Ireland
Four Courts, Ground Floor (East Wing), Inns Quay
Dublin 7
D7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Fax:
+353 18886125
Internet address:
http://www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
As set out in S.I. No. 130/2010 European Communities (Public Authorities' Contracts) (Review
Procedures) Regulations 2010 (in particular Regulation 7 thereof).
Procedures) Regulations 2010 (in particular Regulation 7 thereof).