ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 04/12/2018

Expire date: 18/01/2019

External Reference: 2018-228841

TED Reference: 2018/S 234-535258

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Office of the Government Chief Information Officer
N/A
1st Floor, Building 3, Mayor Street, Spencer Dock, North Wall Quay
Dublin 1
Co.Dublin
IE
Contact person: aoife donovan
Telephone: +353 0761008129
E-mail: Aoife.Donovan@per.gov.ie
Internet address(es):
Main address: https://www.gov.ie/en/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/122098

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139166&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139166&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Economic and financial affairs

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Digital Postbox Software Solution and related services
Reference number:  Digital Postbox
II.1.2)

Main CPV code

72212223  -  Electronic mail software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Digital Postbox will be a secure mail delivery solution that will provide individuals with the ability to receive their Government communications (messages and documents) in a single, safe and secure digital platform. It will act as an alternative to the delivery of physical post and will enable Public Bodies to send letters, messages and documents electronically to individuals, in a secure and cost efficient manner, and provide individuals with fast, efficient and accessible access to their mail digitally.
II.1.5)

Estimated total value

Value excluding VAT: 1500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48223000  -  Electronic mail software package
64122000  -  Internal office mail and messenger services
64216120  -  Electronic mail services
72412000  -  Electronic mail service provider
II.2.3)

Place of performance

Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

The Digital Postbox will be a secure mail delivery solution that will provide individuals with the ability to receive their Government communications (messages and documents) in a single, safe and secure digital platform. It will act as an alternative to the delivery of physical post and will enable Public Bodies to send letters, messages and documents electronically to individuals, in a secure and cost efficient manner, and provide individuals with fast, efficient and accessible access to their mail digitally. The successful Tenderer is required to provide a Digital Postbox software solution including the provision of technical and operational support over the lifetime of the contract. In addition, following the implementation of the solution, resources may be required to assist with the rollout and service adoption of the solution amoungst Public Bodies. The Department are seeking a technical and operational partner to deliver a Digital Postbox solution that meets the detailed requirements set out in the attached RFT.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 1 year with a maximum of 1 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Tenderers will either pass OR fail each of the Selection Criteria in this part 3.2 of the RFT. A Tenderer who fails a selection criterion will be excluded from participating in this Competition.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As set out in the RFT
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/01/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  18/01/2019
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Office of the Government Chief Information Officer
1st Floor, Building 3, Mayor Street, Spencer Dock, North Wall Quay
Dublin
1
IE