ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 27/08/2018

Expire date: 22/10/2018

External Reference: 2018-636360

TED Reference: 2018/S 166-378695

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Enterprise Ireland
N/A
The Plaza
Dublin 3
East Point Business
IE
Contact person: Irene Sadleir
Telephone: +353 17272998
E-mail: Irene.Sadleir@enterprise-ireland.com
NUTS code:  IE0 -  IRELAND
Internet address(es):
Main address: http://www.enterprise-ireland.com
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=134387&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=134387&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Economic and financial affairs

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Establishment of a Multi-Party Framework Agreement for a selection of trade and knowledge events
Reference number:  2018/31
II.1.2)

Main CPV code

39154100  -  Exhibition stands
II.1.3)

Type of contract

Services
II.1.4)

Short description

Enterprise Ireland proposes to establish a framework agreement of qualifying competent suppliers of Exhibition Design Services for a selection of trade and knowledge events. The events comprise national group stands at international trade shows; staging and display requirements for trade missions and conferences and seminars, arrangements for one-to-one meetings, ad-hoc events and branding requirements. It is envisaged that approximately 30 exhibition stands and between 5 and 15 other projects will be organised annually in several countries worldwide. The exhibition stands will vary in overall size from approximately 10sqm to approximately 200sqm. The primary areas of service delivery that will be required under this framework agreement are detailed below:
A) Custom Designed Stands and Showcases for Enterprise Ireland
B) Enhanced Shell Schemes for Enterprise Ireland
C) Staging and Branding Items for Conferences
II.1.5)

Estimated total value

Value excluding VAT: 1200000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

39154000  -  Exhibition equipment
79415200  -  Design consultancy services
79950000  -  Exhibition, fair and congress organisation services
79952000  -  Event services
79956000  -  Fair and exhibition organisation services
92521100  -  Museum-exhibition services
II.2.3)

Place of performance

NUTS code:  IE0 -  IRELAND
II.2.4)

Description of the procurement

Enterprise Ireland proposes to establish a framework agreement of qualifying competent suppliers of Exhibition Design Services for a selection of trade and knowledge events. The events comprise national group stands at international trade shows; staging and display requirements for trade missions and conferences and seminars, arrangements for one-to-one meetings, ad-hoc events and branding requirements. It is envisaged that approximately 30 exhibition stands and between 5 and 15 other projects will be organised annually in several countries worldwide. The exhibition stands will vary in overall size from approximately 10sqm to approximately 200sqm. The primary areas of service delivery that will be required under this framework agreement are detailed below:
A) Custom Designed Stands and Showcases for Enterprise Ireland
B) Enhanced Shell Schemes for Enterprise Ireland
C) Staging and Branding Items for Conferences
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1200000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Option to extend for an additional 12 months subject to satisfactory performance, business needs and budgetary constraints.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The framework agreement will be for three (3) years, with the option to extend for one (1) year subject to a maximum of four (4) years subject to satisfactory performance, business needs and budgetary constraints.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please consult the associated documentation, which
contains full instructions regarding the submission of
tenders in respect of this competition.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to the Invitation to tender document available to download from www.etenders.gov.ie only under RFT ID 138 955
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to the Invitation to tender document available to download from www.etenders.gov.ie only under RFT ID 138 955
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  12
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  22/10/2018
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  22/10/2018
Local time:  17:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) Enterprise Ireland will not be responsible for any costs, charges or expenses incurred by tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of this contract that tenderers are tax compliant and will furnish the relevant information to Enterprise Ireland when requested to verify their tax complaince.
6) If for any reason, it is not possible to establish the framework following the conclusion of this competitive process, Enterprise Ireland reserves the right to admit to the framework the next highest scoring tenderer.
7) At its absolute discretion, Enterprise Ireland may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, Enterprise Ireland is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return FULLY COMPLETED documentation in order to avoid the risk of elimination from the competition.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Courts, Inns Quay
Dublin
7
IE