ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 26/07/2018

Expire date: 24/08/2018

External Reference: 2018-703790

TED Reference: 2018/S 143-327155

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Education and Skills
IE4000067R
Marlborough Street
Dublin
Dublin 1
IE
Contact person: Pat Lawler
Telephone: +353 906483777
E-mail: pat_lawler@education.gov.ie
NUTS code:  IE063 -  Midland
Internet address(es):
Main address: http://www.education.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1142

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=132759&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=132759&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Procurement of a Time and Attendance System for the department of Education and Skills
Reference number:  DOES_TIME_AND_ATTENDANCE RFT
II.1.2)

Main CPV code

48450000  -  Time accounting or human resources software package
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Procurement of a Time and Attendance application to manage the Department’s:-
a. Flexible Working Hours arrangements
b. Rigid Work Patterns
c. Non Clocking attendance
d. Visitor attendance
(b) Installation and configuration of clocking terminals
(c) Hardware support for Clocking terminals
(d) Application Support
(e) Additional development if required
(f) Extension of the Time and Attendance System including clocking terminals to other offices as and when required.
Contract for a 3 year period with an option to extend the term for a period of up to two years with a maximum of two such extensions on the same terms and conditions
II.1.5)

Estimated total value

Value excluding VAT: 500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

31711310  -  System for recording attendance
48000000  -  Software package and information systems
72212450  -  Time accounting or human resources software development services
II.2.3)

Place of performance

NUTS code:  IE063 -  Midland
NUTS code:  IE -  IRELAND
Main site or place of performance:  
Athlone, Co Westmeath
II.2.4)

Description of the procurement

The Procurement of a Time and Attendance application to manage the Department’s:-
a. Flexible Working Hours arrangements
b. Rigid Work Patterns
c. Non Clocking attendance
d. Visitor attendance
(b) Installation and configuration of clocking terminals
(c) Hardware support for Clocking terminals
(d) Application Support
(e) Additional development if required
(f) Extension of the Time and Attendance System including clocking terminals to other offices as and when required.
Contract for a 3 year period with an option to extend the term for a period of up to two years with a maximum of two such extensions on the same terms and conditions
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period of up to 24 months with a maximum of two such extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  24/08/2018
Local time:  13:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  24/08/2018
Local time:  13:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Department of Education & Skills
Cornamaddy
Athlone
IE

VI.4.2)

Body responsible for mediation procedures

Department of Education and Skills
Cornamaddy
Athlone
IE

VI.4.4)

Service from which information about the review procedure may be obtained

Department of Education and Skills
Cornamaddy
Athlone
IE