Cached Version

Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail

N/A

Procurement, CIE Works,

Dublin 8

Inchicore

Contact person: David O'Sullivan

Telephone: +353 17034211

E-mail: David.OSullivan@irishrail.ie

Fax: +353 18860567

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://www.irishrail.ie/

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124178&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply of Standard, Bespoke and Safety Critical Engineering Fasteners

Reference number: 7010

II.1.2)

Main CPV code

44530000 - Fasteners

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

II.1.5)

Estimated total value

Value excluding VAT: 1600000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

44531400 - Bolts

44531600 - Nuts

44532200 - Washers

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Nationwide Delivery

II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) is seeking to enter into a long term supply agreement with a specialist company with a demonstrable track record in the supply of standard and bespoke engineering fasteners in a safety critical application.
The supply agreement will cover all running maintenance and heavy maintenance activities at all of its rolling stock maintenance facilities nationwide. The rolling stock maintenance facilities are located in Inchicore and Fairview (Dublin), Limerick, Cork, Drogheda and Portlaoise.
Engineering fasteners are classified as being safety critical under the IÉ safety management system and as such, the successful applicant will be required to demonstrate that their supply chain is fully auditable and that their own internal quality management systems are robust and designed to ensure that only a best in class product is consistently supplied. Accordingly, and prior to any contract award, IÉ will undertake an audit of the preferred bidders organisation to verify and substantiate any information provided under ‘Quality Management’ as part of their pre-qualification application.
The Contract will require a designated engineering/technical resource to be available to IÉ both inside and outside of normal business hours to ensure that a consistent service delivery is maintained.
The Contract will require a weekly site visit to each of IÉ’s engineering locations by its nominated technical resource to monitor the supply chain and to provide regular feedback to IÉ. The successful company will be required to attend regular technical meetings and to provide independent technical input into the selection of engineering fasteners and the development of work instructions.
The contract will be for an initial term of 3 years with the option to extend for a further 1 year at the discretion of IÉ.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 1600000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 3/1/2018 / End: 2/28/2021

This contract is subject to renewal: yes

Description of renewals:

Contract will awarded for an initial period of 3 years with the option to extend by a further year.
If option to extend is not exercised, the contract will be re-advertised in Q1 of 2021.
If option to extend is exercised, the contract will be re-advertised in Q1 of 2022.

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Please refer to the attached pre-qualification questionnaire.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend contract by a period of 1 year.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Not Applicable

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: Please refer to the attached pre-qualification questionnaire.

III.1.6)

Deposits and guarantees required

Not Applicable

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Not Applicable

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 145-300250

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 2/9/2018

Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 2/15/2018

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

36 Months (or 48 if extension option is exercised)

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)

Additional information

This tender process was previously advertised under TED reference 2017/S 145-300250 in July of 2017.
No contract award was awarded under this tender process and this tender is a replacement.

VI.4)

Procedures for review

VI.4.1)

Review body

Central Office of the High Court

Four Courts, Inns Quay

Dublin

Telephone: +353 18886511

E-mail: HighCourtCentralOffice@courts.ie

Fax: +353 18886125

Internet address: http://www.courts.ie/

Contract notice - utilities

Information