ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 24/03/2016

Expire date: 18/05/2016

External Reference: 2016-295723

TED Reference: 2016/S 061-106028

Contract notice - utilities

Cached Version

Contract notice

Utilities

Directive 2004/17/EC

Services

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

Ervia
N/A
P.O.Box 900, Webworks, Eglinton Street
Cork  Cork
IE
For the attention of: Tender Admin
Telephone: +353 214239083
E-mail: tenders@ervia.ie
Internet address(es):
General address of the contracting entity: http://www.ervia.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/376
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97634&B=ETENDERS_SIMPLE
Further information can be obtained from:
Ervia
P.O.Box 900, Webworks, Eglinton Street
Cork  Cork
IE
For the attention of: Tender Admin
Telephone: +353 214239083
E-mail: tenders@ervia.ie
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Production, transport and distribution of gas and heat
  • Water
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

A National Multi-Supplier Framework for the Provision of Laboratory Services, and the Supply of Laboratory Consumables and Laboratory Equipment

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Number of participants to the framework agreement envisaged: 56
    Duration of the framework agreement
    Duration in months: 36
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    II.1.5)

    Short description of the contract or purchase(s)

    Provision of potable water laboratory testing services, wastewater laboratory testing

    services and supply of laboratory equipment and consumables.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71900000   Laboratory services
    Supplementary vocabulary
    24110000   Industrial gases
    33696500   Laboratory reagents
    33793000   Laboratory glassware
    38430000   Detection and analysis apparatus
    38437000   Laboratory pipettes and accessories
    38900000   Miscellaneous evaluation or testing instruments
    39180000   Laboratory furniture
    71620000   Analysis services
    90711500   Environmental monitoring other than for construction
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Information about lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Irish Water is tendering to establish a national multi-supplier framework for the provision of Laboratory Services, Consumables and Equipment.

    Sampling and analysis for all public drinking water supplies and wastewater agglomerations are undertaken across the 31 Local Authorities via either a dedicated in house laboratory or combination of laboratory services. For example some LAs undertake all testing in house, others undertake testing via a combination of in house and sub contracted laboratories, and others sub contract all laboratory testing.

    Irish Water is seeking to establish a high quality sampling and/or analysis service to achieve efficiencies in all commercial laboratory contractual arrangements, to meet regulatory requirements, and to protect public health. The new Framework will also facilitate the purchase of laboratory supplies and equipment. The anticipated Framework duration is 3 years with a potential for 2 single year extensions (potentially 5 years in total).

    These services will be sub-divided into Four (4) Lots described below as Lot 1, Lot 2, Lot 3, and Lot 4.

    Applicants may apply for one, some or all Lots.

    For Lots 1 & 2 the successful tenderers may be allocated as “preferred supplier” for a Local Authority Area on the basis of their tenders and there may be a limit on the number of local Authority Areas for which a single supplier achieves preferred supplier status.

    For Lots 3 & 4 there will be National Multi Supplier Framework for the supply of laboratory consumables and laboratory equipment.

    It is anticipated that Irish Water will enter into separate framework agreements for each of the following Lots:

    Lot 1 - Potable Water Laboratory Testing Services.

    Lot 2 - Waste Water Laboratory Testing Services.

    Lot 3 - Supply of Laboratory Consumables.

    Lot 4 - Supply of Laboratory Equipment and Laboratory Instrumentation.

    Please refer to the Pre-Qualification Questionnaire for further details.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  2
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Lot 1 - Potable water laboratory testing services
    1)

    Short description:

    Irish Water require potable water laboratory testing

    services for the following sampling categories:

    • Regulatory (i.e. Check and Audit);

    • Investigative;

    • Operational;

    • Emergency.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71900000   Laboratory services
    Supplementary vocabulary
    24110000   Industrial gases
    33696500   Laboratory reagents
    33793000   Laboratory glassware
    38430000   Detection and analysis apparatus
    38437000   Laboratory pipettes and accessories
    38900000   Miscellaneous evaluation or testing instruments
    39180000   Laboratory furniture
    71620000   Analysis services
    90711500   Environmental monitoring other than for construction
    3)

    Quantity or scope:

    Irish Water requires a complete and fully accredited laboratory testing service for potable water for each individual Local Authority area

    Irish Water require potable water laboratory testing services for the following sampling categories:

    • Regulatory (i.e. Check and Audit);

    • Investigative;

    • Operational;

    • Emergency.

    For each of the categories above, Irish Water may require a combination of sampling and testing services (i.e. taking the sample, transport to the supplier’s laboratory, analysis and reporting), and a collection and testing service (i.e. collection of sample(s) from a designated collection point(s), transport to the supplier’s laboratory, analysis and reporting).

    With regards to the Investigative, Operational, and Emergency categories, Irish Water may also require sampling and/or testing of raw water (i.e. ground water or surface water), and In-Process Water (i.e. samples taken from locations within the treatment process). Accreditation for parameters tested in samples from these locations will not be a mandatory requirement.

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Lot 2 - Waste Water Laboratory Testing Services
    1)

    Short description:

    Irish Water require waste water laboratory testing

    services for the following sampling categories:

    • Regulatory (i.e. Check and Audit);

    • Investigative;

    • Operational;

    • Emergency.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71900000   Laboratory services
    Supplementary vocabulary
    24110000   Industrial gases
    33696500   Laboratory reagents
    33793000   Laboratory glassware
    38430000   Detection and analysis apparatus
    38437000   Laboratory pipettes and accessories
    38900000   Miscellaneous evaluation or testing instruments
    39180000   Laboratory furniture
    71620000   Analysis services
    90711500   Environmental monitoring other than for construction
    3)

    Quantity or scope:

    Irish Water requires a complete and accredited laboratory testing service to meet the compliance (i.e. statutory and regulatory), investigative, operational, and emergency testing requirements for wastewater (influent and effluent), and ambient water (fresh water and coastal water), for each individual Local Authority Area.

    Irish Water require waste water laboratory testing services for the following sample categories:

    • Compliance (i.e. Regulatory and Statutory);

    • Investigative;

    • Operational;

    • Emergency.

    For each of the categories above, Irish Water may require a combination of sampling and testing services (i.e. taking the sample, transport to the supplier’s laboratory, analysis and reporting), and a collection and testing service (i.e. collection of sample(s) from a designated collection point(s), transport to the supplier’s laboratory, analysis and reporting). The applicant should also have the capability to undertake analysis of samples from saline waters.

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Lot 3 - Supply of Laboratory Consumables
    1)

    Short description:

    Provision of Laboratory Consumables, to include but

    not limited to the following categories;

    • Glassware;

    • Plastic ware;

    • Gloves;

    • Gases;

    • Test Kits;

    • Buffers;

    • Filter Paper;

    • Reagents;

    • Solutions;

    • Laboratory Utensils.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71900000   Laboratory services
    Supplementary vocabulary
    24110000   Industrial gases
    33696500   Laboratory reagents
    33793000   Laboratory glassware
    38430000   Detection and analysis apparatus
    38437000   Laboratory pipettes and accessories
    38900000   Miscellaneous evaluation or testing instruments
    39180000   Laboratory furniture
    71620000   Analysis services
    90711500   Environmental monitoring other than for construction
    3)

    Quantity or scope:

    Provision of Laboratory Consumables, to include but not limited to the following categories;

    • Glassware;

    • Plastic ware;

    • Gloves;

    • Gases;

    • Test Kits;

    • Buffers;

    • Filter Paper;

    • Reagents;

    • Solutions;

    • Laboratory Utensils.

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 4  Lot title: Lot 4 - Supply of Laboratory Equipment and Laboratory Instrumentation
    1)

    Short description:

    Provision of Laboratory Equipment and Laboratory

    Instrumentation, Provision of Training on

    Use/Operation of equipment provided, Initial

    calibration of equipment provided, maintenance of

    equipment provided for the warranty period, to

    include but not be limited to the following categories;

    Installation as appropriate of the equipment provided.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71900000   Laboratory services
    Supplementary vocabulary
    24110000   Industrial gases
    33696500   Laboratory reagents
    33793000   Laboratory glassware
    38430000   Detection and analysis apparatus
    38437000   Laboratory pipettes and accessories
    38900000   Miscellaneous evaluation or testing instruments
    39180000   Laboratory furniture
    71620000   Analysis services
    90711500   Environmental monitoring other than for construction
    3)

    Quantity or scope:

    Provision of Laboratory Equipment and Laboratory Instrumentation, Provision of Training on Use/Operation of equipment provided, Initial calibration of equipment provided, maintenance of equipment provided for the warranty period, to include but not be limited to the following categories; Installation as appropriate of the equipment provided

    • Hand held and bench-top Meters;

    • Autoclaves;

    • Fume Hoods;

    • Incubators;

    • Fridges;

    • Portable Colorimeters;

    • Handheld and bench-top Spectrophotometers;

    • Heating Blocks;

    • Balances;

    • Water Baths.

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    As per contract documents.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    As per contract documents.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if Ervia considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. Ervia also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as Ervia considers appropriate.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    If any of the conditions set out in Regulation 53(1) of The European Communities (Award of Public Authorities Contract) Regulations apply to the applicant, the applicant will be excluded from the competition.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    A full description of candidates’ required economics and financial capacity will be set out in the Pre-Qualification Questionnaire.

    III.2.3)

    Technical capacity

    A full description of candidates’ required technical capacity will be set out in the Pre-Qualification Questionnaire.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    16/014

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Time limit for receipt of requests for documents or for accessing documents: 27.04.2016 - 11:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    27.04.2016 - 12:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    Other: 

    Gaeilge.

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    A pre-qualification questionnaire will be issued to all candidates who respond to this notice. Expressions of interest should be addressed in writing and sent via email for the attention of The Shared Services Procurement Manager to tenders@ervia.ie .

    The Questionnaire will cover the financial, economic and technical capacity of candidates. The questionnaire must be completed and returned to the address in I.1. above not later than 12:00hrs (local time) Wednesday 27th April 2016. The responses will be used to assist in drawing up a tender list. This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure.

    To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender by email to tenders@ervia.ie .

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    High Court Central Office, Four Courts, Inns Quay,
    Dublin 1  Dublin 1
    IE
    Telephone: +00 35318886000
    E-mail: highcourtcentraloffice@courts.ie
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Interested parties are referred to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2).

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained