Date of dispatch of this notice: 07/09/2015
Expire date: 29/09/2015
External Reference: 2015-502912
TED Reference: 2015/S 175-318615
Contract notice - utilities
Information
Published
Contract notice - utilities
Contract notice
Utilities
Directive 2004/17/EC
Supplies
Section I: Contracting entity
I.1)
Name, addresses and contact point(s)
An Post
N/A
General Post Office
O'Connell Street Dublin
IE
Contact point(s): Procurement Department
For the attention of: Alan Lynam
Telephone: +353 17058507
E-mail: alan.lynam@anpost.ie
N/A
General Post Office
O'Connell Street Dublin
IE
Contact point(s): Procurement Department
For the attention of: Alan Lynam
Telephone: +353 17058507
E-mail: alan.lynam@anpost.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/391
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92335&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/391
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92335&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Main activity
- Postal services
I.3)
Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting entity:
Supply of Fleet Telematic Systems
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
- Lease
Multiple Locations Nationwide
NUTS code
IRELAND
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2
Number of participants to the framework agreement envisaged: 2
Duration of the framework agreement
Duration in years: 8
Duration in years: 8
Justification for a framework agreement, the duration of which exceeds four years:
Estimated total value of purchases for the entire duration of the framework agreement
Frequency and value of the contracts to be awarded:
Frequency and value of the contracts to be awarded:
Annual contracts as fleet is replaced
II.1.5)
Short description of the contract or purchase(s)
An Post is seeking to enter into a multi party framework agreement to meet its
requirements for the provision of Fleet Telematic Systems on its fleet. The
framework agreement will cover an eight year period commencing in Q4 2015.
An Post operates one of the largest fleets in the country and currently has in
excess of 2,600 commercial vans
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
32441000
Telemetry equipment
Supplementary vocabulary
64226000
Telematics services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
no
II.1.8)
Information about lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
An Post is seeking to enter into a multi party framework agreement to meet its requirements for the provision of Fleet Telematic System on its fleet.
The framework agreement will be based on the following:-
• Two service providers will be admitted
• Set up for an eight year period commencing in Q4 2015
• Individual contracts may be awarded on 48 or 60 month basis depending on the vehicles that the systems are to be installed in.
• Contracts will be awarded by utilisation of the ‘cascade method’. This will involve An Post approaching the highest ranked framework member with the work in question.
• An Post reserves the right to implement a ‘Relegation process’ where a supplier who is not performing in accordance to the agreed service levels will be relegated to second place and An Post will approach the supplier promoted to first place with any future contracts.
• An Post reserves the right to cancel the framework agreement at any stage.
An Post operates one of the largest fleets in the country and currently has in excess of 2,600 commercial vans, 105 HGV’s above 3.5 tonne & 24 tractor units and 45 trailers on its fleet.
The service providers admitted into the framework agreement must at a minimum be capable of providing the following:-
• Hardware
• Software
• Communications
• Installation/de-installation of tracking devices
• Hardware maintenance and development
• Software maintenance and development
• Data capture and reporting including customised reports
It is envisaged that telematic systems will be installed on a phased basis as vehicles are replaced. The requirement includes a provision of a system which will supply detailed information on the activity of vehicles to include location of vehicles, journey start/end times, driver behaviour, and exception reporting which will enable An Post to manage the fleet more efficiently.
An Post requires the system to provide a configuration that will reflect our delivery and collection routes, vehicle assignment by area, operating hours and the option to report by both driver and by vehicle.
An Post operates in an ever changing environment so vehicles are frequently moved, routes and areas re-defined so the successful supplier will be required to provide development capabilities as required by An Post during the term of the agreement.
An Post will require proposals to include the following functionality:-
• Activity by vehicle
• Activity by area
• Journey start/end time
• Journey duration
• Out of hours
• Out of area
• Tranman Interface or reporting capable of export
• Driver behaviour e.g. harsh breaking, idling, speeding
• Mileage (Odometer readings or other)
• Fuel reports
• Idling cut out
• Speed limiter
• Driver ID
An Post will require a schedule of exception reports to issue to selected email recipients
An Post uses fuel card from a number of suppliers and the requirement includes integration with fuel card supplier’s data.
An Post will conduct this pre-qualification process in order to establish a qualified list of candidates to take forward into a tender process.
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures):
no
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting entity
1539
IV.3.2)
Previous publication(s) concerning the same contract
Notice number in the OJEU: 2013/S 222-387367
of 15.11.2013
IV.3.3)
Conditions for obtaining specifications and additional documents
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
28.09.2015 - 16:00
IV.3.5)
Language(s) in which tenders or requests to participate may be drawn up
[Language_ES]
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no