ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 17/04/2015

Expire date: 18/05/2015

External Reference: 2015-998210

TED Reference: 2015/S 078-138378

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

National Museum of Ireland
N/A
Collins Barracks
Benburb Street  Dublin 7
IE
For the attention of: Olivia O'Connell
Telephone: +353 01-6777444
E-mail: ooconnell@museum.ie
Fax: +353 01-6486462
Internet address(es):
General address of the contracting authority: http://www.museum.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/290
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87368&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87368&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Recreation, culture and religion
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

A Single operator framework agreement for the supply of cleaning services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No14:  Building-cleaning services and property management services
    Main site or location of works, place of delivery or of performance:

    Dublin 7

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  600000  and 1000000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    National Museum of Ireland will require the successful operator to be in a position to provide cleaning services at the following locations:

    • National Museum, Collins Barracks, Benburb St, Dublin7

    • The Museum of Country Life, Turlough Park House, Castlebar, Co Mayo

    • National Museum Collection and Resource Centre Swords, Co Dublin

    • National Museum of Ireland, Kildare St and Merrion St

    • National Museum Storage Facility, Beggars Bush

    Tenders should note that this specification in respect of the services required may apply in full or in part to other Dublin site/s, should this be required during the lifetime of the framework.

    II.1.6)

    Common procurement vocabulary (CPV)

    90910000   Cleaning services
    90919100   Cleaning services of office equipment
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    NMI will require the successful operator to be in a position to provide cleaning services at the following locations:

    •National Museum, Collins Barracks, Benburb St, Dublin7

    •The Museum of Country Life, Turlough Park House, Castlebar, Co Mayo

    •National Museum Collection and Resource Centre Swords, Co Dublin

    •National Museum of Ireland, Kildare St and Merrion St

    •National Museum Storage Facility, Beggars Bush

    Tenders should note that this specification in respect of the services required may apply in full or in part to other Dublin site/s, should this be required during the lifetime of the framework.

    Specific Requirements

    Please Note: The services described below are merly indicativeof the final requirements and a more detailed scope of services will be provided in the tender document.

    Equipment and consumables

    •All equipment required to carry out the contract must be provided by the contractor.

    Staff

    Tenderers must ensure and be in a position to demonstrate and verify the following:

    •That all staff proposed are trained as required by legislation and regulation. And have received comprehensive training as required.

    •That all staff must be provided with a uniform and must be in uniform at all times while on duty. Uniforms must be maintained to the standards agreed with NMI at all times.

    NOTE: The Acquired Rights Directive / Transfer of Undertakings and Protection of Employees may apply to the personnel currently employed on the services. Details will be supplied at tender stage. It will be a condition of contract that the successful operator accepts full responsibility, as part of their tender proposal, for any obligations arising under Directive 2001/23/EC as transposed into Irish law by Statutory Instrument

    Estimated cost excluding VAT
    Range: between  600000  and 1000000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Not Relevant

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    To be agreed with the successful tenderer

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    If the applicant is a consortium or grouping of members, the tenderer must specify the commercial and legal relationship (if any) amongst its members and any agreements giving effect to same. The contracting authority reserves the right to request copies of any such agreements.

    The contracting authority reserves the right, at its absolute discretion, to require a lead firm to contract, either:

    -on the basis of joint and several liability with each other of the tenderer executing the contract; or

    - with a particular single member or the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or

    - as an incorporated or unincorporated special purchase vehicle, with collateral warranties and/or guarantees from the members of the tenderer.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie using RFT ID: 94500

    Minimum level(s) of standards possibly required:

    Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie using RFT ID: 94500

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie using RFT ID: 94500

    Minimum level(s) of standards possibly required:

    Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie using RFT ID: 94500

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  8
    Objective criteria for choosing the limited number of candidates: 

    Based on the evaluation of responses to the questionnaire and the rules contained therein.

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    18.05.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers in response to this competition.

    2) The award of the contract will be subject to the approval of the competent authorities.

    3). If for any reason it is not possible to conclude the contract with the successful tenderer, or if having concluded the contract the contracting authority decides to terminate the appointment of the successful tenderer, the contracting authority reserves the right to award the contract to the next highest scoring tenderer on the basis of the same terms as tendered by that party at any time during the tender validity period. This shall be without prejudice to the right of the contracting entity to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

    4) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract agreement at any time.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    The Four Courts, Inns Quay
    7  Dublin
    E-mail: Highcourtcentraloffice@courts.ie
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Your legal advisor
    Internet address: