Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Cork County Council

N/A

County Hall

Cork

Carrigrohane Road

Contact person: Pio Treacy

Telephone: +353 214285341

E-mail: pio.treacy@corkcoco.ie

NUTS code: IE - IRELAND

Internet address(es):

Main address: https://www.corkcoco.ie/en

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/406

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The supply of an Integrated Planning Solution to Cork County Council

Reference number: 220755

II.1.2)

Main CPV code

48100000 - Industry specific software package

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

Cork County Council wish to procure a fit-for-purpose integrated planning solution that is robust and functional to enable efficient and effective processing of planning applications and related activities. The solution includes both public-facing and back-office systems that seamlessly integrate, improving operational efficiency and service quality.

II.1.6)

Information about lots

This contract is divided into lots: no

II.1.7)

Total value of the procurement

Value excluding VAT: 412000.00 EUR

II.2)

Description

II.2.2)

Additional CPV code(s)

48000000 - Software package and information systems

48170000 - Compliance software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48310000 - Document creation software package

48320000 - Drawing and imaging software package

48326000 - Mapping software package

48326100 - Digital mapping system

48451000 - Enterprise resource planning software package

48482000 - Business intelligence software package

48600000 - Database and operating software package

48610000 - Database systems

48800000 - Information systems and servers

48900000 - Miscellaneous software package and computer systems

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Cork

II.2.4)

Description of the procurement

Cork County Council’s Planning and Development Directorate is responsible for the orderly and sustainable development of the County. Many of the systems in its current suite of planning applications are ageing disparate systems that do not readily support integration. They were built, based on past business objectives that no longer align with current business goals. Manual processes and paper-based systems are also relied upon. As a result, the council wishes to procure a fit-for-purpose, integrated planning solution that is robust and functional to continue to support the work of the planning staff and to provide an efficient and effective service to the public. The current suite of planning applications includes both public-facing and back-office systems, all to be replaced by a solution that provides seamless integration between the different components.
The new solution will enable the Planning and Development Directorate to take advantage of advances in technology and to replace manual and paper-based processes with digital processes leading to improved operational efficiency and service quality. The solution will provide powerful reporting capabilities that enable statistics and performance monitoring to be obtained and displayed on dashboards for fast and automated data analysis. The solution will provide a rich source of information to assist the Planning Policy Unit in the preparation of plans and policy documents. The solution will enable planning staff to effortlessly perform spatial analysis for quick and comprehensive understanding of areas of interest on a map. It will provide in-depth information and perspectives that are beyond the scope of simple visual analysis.
The new solution will be used by more than 400 staff geographically dispersed throughout the County. It will allow users to effectively perform their job depending on their role within the system. A configurable workflow will control how a planning file is processed. It will provide for parallel and sequential processing with the ability to automatically direct a file to a specific user or group from where a user can reserve and assign a file to themselves.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality Assurances / Weighting: 25%

Price - Weighting: 30%

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

In addition to the Award Criteria above, the tender was also assessed under
Technical Assessment 40%
Added Value 5%

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive dialogue

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 167-473414

Section V: Award of contract

Contract No: 1

Title: The supply of an Integrated Planning Solution to Cork County Council

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

29/06/2023

V.2.2)

Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 2

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

Agile Applications Limited

07443094

79 Macrae Road Eden Office Park

Ham Green Bristol

BS20 0DD

Telephone: +44 3301003675

E-mail: andrew.fraser@agileapplications.co.uk

NUTS code: UKK11 - Bristol, City of

Internet address: https://www.agileapplications.co.uk

The contractor is an SME : no

V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 800000.00 EUR

Lowest offer: 394000.00 EUR / Highest offer: 2253848.00 EUR taken into consideration

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

Four Courts, Inns Quay

Dublin 7

Telephone: +353 18886000

E-mail: highcourtcentraloffice@courts.ie

Internet address: http://www.courts.ie

Contract award notice

Information