ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 17/07/2023

External Reference: 2023-215065

TED Reference: 2023/S 139-444847

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

National Museum of Ireland
N/A
Collins Barracks, Benburb Street
Dublin 7
IE
Telephone: +353 014020114
E-mail: tenders@greenville.ie
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: https://www.museum.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Recreation, culture and religion

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Digitisation services for access and storage of archival and paper-based historical documents in the National Museum of Ireland.
II.1.2)

Main CPV code

79999100  -  Scanning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The NMI awarded a framework for specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are loose-leaf. Some are very old, brittle and delicate. Some are handwritten and some are typed.
The Framework Member will be expected to carry out these activities for the first and any subsequent contracts:
• Curriculum Vitae will be required for all personnel assigned to the framework.
• Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times
• Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI.
• Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI).
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  1000000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

79995100  -  Archiving services
92521000  -  Museum services
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
II.2.4)

Description of the procurement

The NMI awarded a framework for specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are loose-leaf. Some are very old, brittle and delicate. Some are handwritten and some are typed.
Photography of three-dimensional object collections is outside of the scope of this Framework as that work is carried out by the NMI Photographic Department.
Very specific standards are to be reached, without dropping below that level and also avoiding scope creep.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Understanding of the Requirements and Proposed Service Delivery Methodology  /  Weighting:  30%
Quality criterion  -  Name:  Technical Merit of the personnel proposed  /  Weighting:  30%
Quality criterion  -  Name:  Contract Management & Service Level Agreement  /  Weighting:  10%
Cost criterion  -  Name:  Ultimate cost  /  Weighting:  20%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 167-474329

Section V: Award of contract

Contract No: 1

Title: Digitisation services for access and storage of archival and paper-based historical documents in the National Museum of Ireland.

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

06/02/2023
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received from SMEs:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Eneclann Ltd
5 Whitefriars, Aungier St.
Dublin 2
IE
NUTS code:  IE061 -  Dublin

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer:  18416.00  EUR / Highest offer:  36720.00  EUR   taken into consideration

Section VI: Complementary information

VI.3)

Additional information

Please note that the maximum value of the framework is Euro 1m – although this is not a guaranteed expenditure.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts
Dublin 7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
In accordance with SI 130 (Public Sector Remedies legislation)