Date of dispatch of this notice: 29/05/2023
External Reference: 2023-235930
TED Reference: 2023/S 105-326993
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Irish Prison Service
N/A
IDA Business Park,
Longford
Ballinalee Road,
IE
Contact person:
IPS Greenville
Telephone:
+353 14020114
E-mail:
procurement@irishprisons.ie
NUTS code:
IE063 -
Midland
Main address:
http://1
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214
I.4)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)
Main activity
Public order and safety
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Tender for the provision of Site food audits and Kitchen efficiency Audit for the Irish Prison Service
Reference number:
IPS/2022/02
II.1.2)
Main CPV code
79212000
-
Auditing services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Irish Prison Service proposes to engage in a competitive procedure for the establishment three frameworks for the provision of Site food audits and Kitchen efficiency Audit for the Irish Prison Service in the following Three lots:
• Lot 1 – IPS Kitchen Audits
• Lot 2 – IPS Catering Supplier Audits
• Lot 3 – IPS Kitchen Efficiency Audits
• Lot 1 – IPS Kitchen Audits
• Lot 2 – IPS Catering Supplier Audits
• Lot 3 – IPS Kitchen Efficiency Audits
II.1.6)
Information about lots
This contract is divided into lots:
yes
II.1.7)
Total value of the procurement
Value excluding VAT:
300000.00
EUR
II.2)
Description
II.2.1)
Title
IPS Kitchen Audits
Lot No:
1
II.2.2)
Additional CPV code(s)
55520000
-
Catering services
II.2.3)
Place of performance
NUTS code:
IE0 -
IRELAND
Main site or place of performance:
Nationwide
II.2.4)
Description of the procurement
The successful tenderer will be required to carry out annual on-site audits covering catering/ hygiene standards in each of the Prisons and Places of Detention and in the Prison Service Training Centre. The audit is based on key criteria for professional catering standards in the kitchen, stores and ancillary areas.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Tenderer’s proposed methodology for fulfilment of the contract
/
Weighting:
30%
Quality criterion
-
Name:
Account/ Contract Management
/
Weighting:
15%
Quality criterion
-
Name:
Technical Merit of the team proposed
/
Weighting:
20%
Quality criterion
-
Name:
Proposals in support of Social Procurement
/
Weighting:
5%
Quality criterion
-
Name:
Proposals in support of the Green & Sustainability Agenda
/
Weighting:
5%
Cost criterion
-
Name:
Ultimate Cost – For the Purpose of evaluation and initial Contract
/
Weighting:
25%
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 225697.
II.2)
Description
II.2.1)
Title
IPS Catering Supplier Audits
Lot No:
2
II.2.2)
Additional CPV code(s)
55520000
-
Catering services
II.2.3)
Place of performance
NUTS code:
IE0 -
IRELAND
Main site or place of performance:
Nationwide
II.2.4)
Description of the procurement
The successful tenderer will be required to carry out, as requested, IPS catering supplier hygiene Audits. The audit is based on key criteria for food processing and distribution, within primary processing plants, secondary agents and distribution agents as appropriate.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Tenderer’s proposed methodology for fulfilment of the contract
/
Weighting:
30%
Quality criterion
-
Name:
Account/contract management
/
Weighting:
15%
Quality criterion
-
Name:
Technical Merit of the team proposed
/
Weighting:
20%
Quality criterion
-
Name:
Proposals in support of Social Procurement
/
Weighting:
5%
Quality criterion
-
Name:
Proposals in support of the Green & Sustainability Agenda
/
Weighting:
5%
Cost criterion
-
Name:
Ultimate Cost – For the Purpose of evaluation and initial Contract
/
Weighting:
25%
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 225697.
II.2)
Description
II.2.1)
Title
IPS Kitchen Efficiency Audits
Lot No:
3
II.2.2)
Additional CPV code(s)
55520000
-
Catering services
II.2.3)
Place of performance
NUTS code:
IE0 -
IRELAND
Main site or place of performance:
Nationwide
II.2.4)
Description of the procurement
The successful tenderer will be required to carry out, as requested, catering efficiency audits of prison kitchens to include order and stock control, adherence to menu and portion control is required. Terms of Reference will be agreed in advance of audits.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Tenderer’s proposed methodology for fulfilment of the contract
/
Weighting:
30%
Quality criterion
-
Name:
Account/ Contract Management
/
Weighting:
15%
Quality criterion
-
Name:
Technical Merit of the team proposed
/
Weighting:
20%
Quality criterion
-
Name:
Proposals in support of Social Procurement
/
Weighting:
5%
Quality criterion
-
Name:
Proposals in support of the Green & Sustainability Agenda
/
Weighting:
5%
Cost criterion
-
Name:
Ultimate Cost – For the Purpose of evaluation and initial Contract
/
Weighting:
25%
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 225697.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2022/S 199-564995
Section V: Award of contract
Contract No: 1
Lot No: 1
Title: IPS Kitchen Audits
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
23/01/2023
V.2.2)
Information about tenders
Number of tenders received:
2
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Cater Care Ltd.
Mount View, Broughall,
Kilcormac
IE
NUTS code:
IE063 -
Midland
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Lowest offer:
7200.00
EUR
/
Highest offer:
14400.00
EUR
taken into consideration
Section V: Award of contract
Contract No: 2
Lot No: 2
Title: IPS Catering Supplier Audits
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
23/01/2023
V.2.2)
Information about tenders
Number of tenders received:
2
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Cater Care Ltd.
Mount View, Broughall,
Kilcormac
IE
NUTS code:
IE063 -
Midland
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Lowest offer:
12000.00
EUR
/
Highest offer:
18000.00
EUR
taken into consideration
Section V: Award of contract
Contract No: 3
Lot No: 3
Title: IPS Kitchen Efficiency Audits
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
23/01/2023
V.2.2)
Information about tenders
Number of tenders received:
2
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Cater Care Ltd.
Kilcormac
IE
NUTS code:
IE063 -
Midland
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Lowest offer:
2700.00
EUR
/
Highest offer:
6000.00
EUR
taken into consideration
Section VI: Complementary information
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The contract award decision is subject to the application of SI 130 of 2010.
VI.4.4)
Service from which information about the review procedure may be obtained
Consult legal advisor
xx
IE