Date of dispatch of this notice: 17/05/2023
External Reference: 2023-214508
TED Reference: 2023/S 097-303301
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
IS Procurement Team
Telephone:
+353 12222222
E-mail:
melissa.hardiman@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Single Party Framework Agreement the Provision of an Email filtering, DNS Management and associated services to Dublin City Council
Reference number:
SPFA - DCC - Email Filtering
II.1.2)
Main CPV code
64216120
-
Electronic mail services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of an Email filtering, DNS Management and Associated Services with a 24/7/365 SLA to provide email transport, security and filtering, to include live statistics, reporting, email continuity and supplementary services. A managed DNS services is also required, to include registration, maintenance and hosting of the DCC’s DNS records. The approach must be a software as a service (SaaS) solution with no local installation required.The framework period will be for 4 years.However, contracts may be awarded which extend beyond the lifetime of the Framework.An initial contract will be awarded for a period of 2 years with an option to extend for 2 further periods of 12 months,at the sole discretion of Dublin City Council.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
800000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
72212732
-
Data security software development services
72400000
-
Internet services
72417000
-
Internet domain names
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of an Email filtering, DNS Management and Associated Services with a 24/7/365 SLA to provide email transport, security and filtering, to include live statistics, reporting, email continuity and supplementary services. A managed DNS services is also required, to include registration, maintenance and hosting of the DCC’s DNS records.
The approach must be a software as a service (SaaS) solution with no local installation required.
The framework period will be for four years. However, contracts may be awarded which extend beyond the lifetime of the Framework. An initial contract will be awarded for a period of 2 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
DCC may award additional contracts in respect of other related services including but not limited to additional cover, per diem drawdowns, additional related services etc. during the course of the Framework.
DCC fully reserves the right not to use this framework and to engage the services of Third Party partners in respect of other available framework agreements or contracts.
The approach must be a software as a service (SaaS) solution with no local installation required.
The framework period will be for four years. However, contracts may be awarded which extend beyond the lifetime of the Framework. An initial contract will be awarded for a period of 2 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
DCC may award additional contracts in respect of other related services including but not limited to additional cover, per diem drawdowns, additional related services etc. during the course of the Framework.
DCC fully reserves the right not to use this framework and to engage the services of Third Party partners in respect of other available framework agreements or contracts.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Quality of approach to the provision of the service
/
Weighting:
40
Quality criterion
-
Name:
Qaulity of approach to the SLA
/
Weighting:
20
Cost criterion
-
Name:
Cost
/
Weighting:
40
II.2.11)
Information about options
Options:
yes
Description of options:
An initial contract will be awarded for a period of 2 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2022/S 153-437677
Section V: Award of contract
Contract No: 1
Title: Single Party Framework Agreement the Provision of an Email filtering, DNS Management and associated services to Dublin City Council
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/01/2023
V.2.2)
Information about tenders
Number of tenders received:
3
Number of tenders received by electronic means:
3
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Topsec Cloud Solutions
N/A
Unit 1F, Three Rock Road, Sandyford
Dublin
Dublin
IE
Telephone:
+353 014263300
E-mail:
nmackey@topsec.com
NUTS code:
IE061 -
Dublin
Internet address:
http://www.topsec.com
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
800000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. Tenders may be submitted in English or in the Irish language.
9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 217761. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on UPDATE DATE to enable issue of responses to all interested parties.
10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. Tenders may be submitted in English or in the Irish language.
9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 217761. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on UPDATE DATE to enable issue of responses to all interested parties.
10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your solicitor