ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 16/05/2023

Expire date: 06/06/2023

External Reference: 2023-277333

TED Reference: 2023/S 096-300821

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Beaumont Hospital
N/A
Beaumont Road
Dublin
Beaumont
IE
Contact person: Greg O'Leary
Telephone: +353 18092658
E-mail: tendering@beaumont.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.beaumont.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244733&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244733&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

THE SUPPLY, COMMISSIONING AND SUPPORT OF AN ORDER COMMUNICATIONS CLINICAL PORTAL
Reference number:  2920
II.1.2)

Main CPV code

72212180  -  Medical software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority intends to award a contract for the supply, installation, commissioning, support and maintenance of an Order Communications Clinical Portal for use in an acute hospital environment. The proposed Order Communications Clinical Portal shall provide clinicians with centralised, up-to-date access to all patient data and shall have the ability to generate and respond to diagnostic orders, consults and referrals. In addition to the Order Communications Clinical Portal comprising the core requirement to be fulfilled under this contract, Beaumont Hospital reserves the right to procure additional related ICT solutions from the successful tenderer during the anticipated eight-year duration of the initial contract. It is envisaged that optional purchases may concern a clinical scheduling solution and / or a patient administration solution.
II.1.5)

Estimated total value

Value excluding VAT: 4500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48100000  -  Industry specific software package
48814000  -  Medical information systems
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
NUTS code:  IE0 -  IRELAND
NUTS code:  IE -  IRELAND
Main site or place of performance:  
Dublin 9
II.2.4)

Description of the procurement

The Contracting Authority intends to award a contract for the supply, installation, commissioning, support and maintenance of an Order Communications Clinical Portal for use in an acute hospital environment. Candidates are advised that this requirement does not relate to an Electronic Health Record System. It is envisaged that the proposed Order Communications Clinical Portal shall provide clinicians with centralised, up-to-date access to all patient data and shall have the ability to generate and respond to diagnostic orders, consults and referrals.
In addition to the Order Communications Clinical Portal comprising the core requirement to be fulfilled under this contract, Beaumont Hospital reserves the right to procure additional related ICT solutions from the successful tenderer during the anticipated eight-year duration of the initial contract. It is envisaged that optional purchases may concern a clinical scheduling solution (in an Emergency Department context or otherwise) and / or a patient administration solution. The scope and duration of any contract awarded as a result of an optional purchase shall mirror the contract awarded to the successful tenderer for the supply, commissioning and support of the required Order Communications Clinical Portal.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 4500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:  
This contract will have a maximum potential duration of 15 years. In the first instance, it is anticipated that a contract of 8 years’ duration will be entered into with the successful tenderer, comprising the supply, installation and commissioning of the solution, plus its ongoing support.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
As per the competition documentation, available to download from www.etenders.gov.ie
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
It is envisaged that optional purchases may concern a clinical scheduling solution (in an Emergency Department context or otherwise) and / or a patient administration solution. The scope and duration of any contract awarded as a result of an optional purchase shall mirror the contract awarded to the successful tenderer for the supply, commissioning and support of the required Order Communications Clinical Portal. The Invitation to Tender documentation issued to successful candidates will contain further information in this regard.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

This competition is being conducted by Beaumont Hospital to fulfil, in the first instance, Beaumont Hospital’s local requirements. However, the HSE, its funded agencies and other related organisations may make purchases on the terms of this contract.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As per the competition documentation, available to download from www.etenders.gov.ie
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As per the competition documentation, available to download from www.etenders.gov.ie
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
Accelerated procedure
Justification:  
The required software will be used in an acute hospital context and is vital to ensure the prompt treatment of patients.
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  06/06/2023
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/07/2023
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

As per the competition documentation, available to download from www.etenders.gov.ie
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Central Office of the High Court, Ground Floor, East Wing, The Four Courts, Inns Quay
Dublin
D7
IE
Telephone: +353 18886699
E-mail: HighCourtCentralOffice@courts.ie
Internet address: https://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Contracting Authority undertakes that this reviewable public contract shall not be awarded until a period of fourteen calendar days has elapsed, commencing on the day after the date of electronic notification of all concerned tenderers. This 'standstill period' is being observed in accordance with the relevant provisions of S.I. 130 of 2010.