ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 17/04/2023

External Reference: 2023-278508

TED Reference: 2023/S 079-234922

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Waterford City and County Council
3263046AH
City Hall, The Mall
Waterford
Co.Waterford
IE
Contact person: Emma Power
Telephone: +353 761102744
E-mail: empower@waterfordcouncil.ie
NUTS code:  IE052 -  South-East
Internet address(es):
Main address: https://www.waterfordcouncil.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/103683

I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Facilities Management of Multi Unit Buildings for Waterford Council
Reference number:  WCCC 22-429
II.1.2)

Main CPV code

79993100  -  Facilities management services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with a further 7 currently used to accommodate Ukrainian refugees with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  1210826.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

70331000  -  Residential property services
70333000  -  Housing services
79993000  -  Building and facilities management services
90910000  -  Cleaning services
90911000  -  Accommodation, building and window cleaning services
90911100  -  Accommodation cleaning services
90911200  -  Building-cleaning services
90911300  -  Window-cleaning services
90914000  -  Car park cleaning services
90918000  -  Bin-cleaning services
45211340  -  Multi-dwelling buildings construction work
71541000  -  Construction project management services
72224000  -  Project management consultancy services
II.2.3)

Place of performance

NUTS code:  IE052 -  South-East
Main site or place of performance:  
Waterford
II.2.4)

Description of the procurement

Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
Service requirements includes but is not limited to
• cleaning services,
• regular periodic visual inspections,
• statutory requirements for M&E management,
• provision of domestic waste services
• key holding service for emergency services and utility companies and
• management of common areas including external open / parking areas
• provision of cleaning, waste management and statutory checks of buildings currently used to host Ukrainian refugees.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  (A) Management & Support Proposal  /  Weighting:  15%
Quality criterion  -  Name:  (B) Service Delivery  /  Weighting:  15%
Quality criterion  -  Name:  (C) Quality Management  /  Weighting:  7.5%
Quality criterion  -  Name:  (D) Health & Safety and Environmental Management  /  Weighting:  2.5%
Cost criterion  -  Name:  (E) Total Cost  /  Weighting:  60%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2023/S 013-032748

Section V: Award of contract

Contract No: 1

Title: Facilities Management of Multi Unit Buildings for Waterford Council

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

05/04/2023
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Demken Ltd T/A Manor Properties
IE3404610JH
Manor Properties, 21 Manor Street
Waterford City
X91PX07
IE
E-mail: brian@manorproperties.ie
NUTS code:  IE052 -  South-East

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  800000.00  EUR
Lowest offer:  1210826.00  EUR / Highest offer:  2588351.00  EUR   taken into consideration

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Waterford City & County Council
City Hall, Waterford
Waterford
IE