Date of dispatch of this notice: 14/04/2023
Expire date: 31/05/2023
External Reference: 2023-277699
TED Reference: 2023/S 077-233207
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Alan Nangle
Telephone:
+353 012222013
E-mail:
alan.nangle@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=240336&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=240336&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Dublin City Council is seeking to establish a Multi-Operator Framework Agreement for the provision of a contract register and management system.
Reference number:
RFT ID 239003
II.1.2)
Main CPV code
72212333
-
Contact management software development services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council is seeking to establish a Multi-Operator Framework Agreement for the provision of a fully functional contracts register and management system. The Framework Agreement will be established on foot of an initial contract for Dublin City Council only, but is available for use by all Local Authorities in Republic of Ireland.
The framework agreement will be for 7 years.
Dublin City Council propose to award a contract for the provision of a software solution for the creation, management and processing of contracts as further described in the attached documentation. The solution must support a Contract Register as well as demonstrating best industry practice in the lifecycle management of public procurement contracts and management system.
For further information, please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003.
The framework agreement will be for 7 years.
Dublin City Council propose to award a contract for the provision of a software solution for the creation, management and processing of contracts as further described in the attached documentation. The solution must support a Contract Register as well as demonstrating best industry practice in the lifecycle management of public procurement contracts and management system.
For further information, please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003.
II.1.5)
Estimated total value
Value excluding VAT: 3000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48311000
-
Document management software package
48311100
-
Document management system
48490000
-
Procurement software package
48600000
-
Database and operating software package
48611000
-
Database software package
72212333
-
Contact management software development services
72212490
-
Procurement software development services
79994000
-
Contract administration services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
Main site or place of performance:
Ireland
II.2.4)
Description of the procurement
Dublin City Council is seeking to establish a Multi-Operator Framework Agreement for the provision of a fully functional contracts register and management system. The Framework Agreement will be established on foot of an initial contract for Dublin City Council only, but is available for use by all Local Authorities in Republic of Ireland.
The framework agreement will be for 7 years.
Dublin City Council propose to award a contract for the provision of a software solution for the creation, management and processing of contracts as further described in the attached documentation. The solution must support a Contract Register as well as demonstrating best industry practice in the lifecycle management of public procurement contracts and management system.
For further information, please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003.
The framework agreement will be for 7 years.
Dublin City Council propose to award a contract for the provision of a software solution for the creation, management and processing of contracts as further described in the attached documentation. The solution must support a Contract Register as well as demonstrating best industry practice in the lifecycle management of public procurement contracts and management system.
For further information, please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 3000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
84
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
For further information please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
5
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The software solutions to be delivered will require upgrade and maintenance contracts to be awarded under this framework. The provider of the solution will be the only supplier capable of delivering on these requirements.
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
31/05/2023
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
31/05/2023
Local time:
12:00
Place:
The date, time and place for opening of tenders may change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1. Suppliers must register their interest on the Irish Government procurement opportunities portal
www.etenders.gov.ie in order to be included on the mailing list for clarifications.
2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.
3. Emailed/faxed/late tenders will not be accepted.
4. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
5. All queries must be submitted through the messaging facility on www.etenders.gov.ie RFT ID: 239003, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on
www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon 19th May 2023 to enable issue of responses to all interested parties.
6. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 239003 for further information.
www.etenders.gov.ie in order to be included on the mailing list for clarifications.
2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.
3. Emailed/faxed/late tenders will not be accepted.
4. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
5. All queries must be submitted through the messaging facility on www.etenders.gov.ie RFT ID: 239003, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on
www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon 19th May 2023 to enable issue of responses to all interested parties.
6. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 239003 for further information.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.2)
Body responsible for mediation procedures
Consult legal advisor
Consult legal advisor
IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The framework agreement is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
VI.4.4)
Service from which information about the review procedure may be obtained
Consult legal advisor
Consult legal advisor
IE