Date of dispatch of this notice: 05/04/2023
External Reference: 2023-290370
TED Reference: 2023/S 070-206136
Contract award notice - utilities
Information
Published
Contract award notice - utilities
Contract award notice – utilities
Results of the procurement procedure
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
EirGrid plc
N/A
Block 2 - The Oval, 160 Shelbourne Road
Ballsbridge
Dublin 4
IE
Contact person:
Peter Whearity
E-mail:
peter.whearity@eirgrid.com
NUTS code:
IE -
IRELAND
Main address:
http://www.eirgrid.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219
I.6)
Main activity
Electricity
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Catering & Hospitality Services
Reference number:
ENQEIR810
II.1.2)
Main CPV code
55500000
-
Canteen and catering services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vendiing
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
This tender process is now complete
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vendiing
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
This tender process is now complete
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement ( Agree to publish? yes )
Value excluding VAT:
9516213.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
15894500
-
Vending-machine ingredients
39220000
-
Kitchen equipment, household and domestic items and catering supplies
39310000
-
Catering equipment
42933000
-
Vending machines
55510000
-
Canteen services
55512000
-
Canteen management services
55520000
-
Catering services
90910000
-
Cleaning services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin, Ireland
II.2.4)
Description of the procurement
Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
There is also a requirement to stock staff pantry areas on individual floors with tea bags, instant coffee granules and related consumables. There are also a small number of vending machines on site which meet 24/7 operating requirements which are predominantly stocked with drinks & snacks.
Additionally, the contract to be awarded for the Services (the “Contract”) covers hospitality for meetings and events at the Oval and this can be extended to the local sites of Oval block 3 which are neighbouring buildings to the Oval, Block 2. All food should be freshly prepared and have a focus on using local suppliers, fair trade and sustainable sources.
It is crucial to maintain a strong customer focus, continuous innovation in the delivery of quality services and maximise the use of technology in the delivery of services. It requires the best performance from EirGrid as well as its suppliers to maximise these benefits.
The contract is for an initial duration of 3 years (potentially 8 with extensions)
EirGrid envisages qualifying up to 3 candidates from this pre-qualification process, subject to the quality of responses received.
Tender process is now finished.
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
There is also a requirement to stock staff pantry areas on individual floors with tea bags, instant coffee granules and related consumables. There are also a small number of vending machines on site which meet 24/7 operating requirements which are predominantly stocked with drinks & snacks.
Additionally, the contract to be awarded for the Services (the “Contract”) covers hospitality for meetings and events at the Oval and this can be extended to the local sites of Oval block 3 which are neighbouring buildings to the Oval, Block 2. All food should be freshly prepared and have a focus on using local suppliers, fair trade and sustainable sources.
It is crucial to maintain a strong customer focus, continuous innovation in the delivery of quality services and maximise the use of technology in the delivery of services. It requires the best performance from EirGrid as well as its suppliers to maximise these benefits.
The contract is for an initial duration of 3 years (potentially 8 with extensions)
EirGrid envisages qualifying up to 3 candidates from this pre-qualification process, subject to the quality of responses received.
Tender process is now finished.
II.2.5)
Award criteria ( Agree to publish? yes )
Criteria below
Quality criterion
-
Name:
Quality, Quantity and Balance of Human Resources
/
Weighting:
25
Quality criterion
-
Name:
Approach & Methodology
/
Weighting:
25
Quality criterion
-
Name:
Service Levels
/
Weighting:
5
Quality criterion
-
Name:
Sustainable Procurement & Social Responsibility
/
Weighting:
10
Quality criterion
-
Name:
Transition Planning & Delivery
/
Weighting:
5
Price
-
Weighting:
30%
II.2.11)
Information about options
Options:
yes
Description of options:
The initial contract period envisaged is 3 years with the possibility to extend for a further 3 years and then a final 2 years (8 years total), subject always to the satisfactory performance of the supplier.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
The estimated contract value of €9,516,213 is taking into account the potential 8 year duration of the contract.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2022/S 211-609094
Section V: Award of contract
Contract No: 1
Title: Catering & Hospitality Services
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
28/03/2023
V.2.2)
Information about tenders ( Agree to publish? yes )
Number of tenders received:
2
Number of tenders received by electronic means:
2
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor ( Agree to publish? yes )
KSG
9F54225R
McKee Avenue
Dublin 11
Finglas
IE
Telephone:
+353 18140600
E-mail:
maria.cummins@ksg.ie
NUTS code:
IE -
IRELAND
Internet address:
http://www.ksg.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT) ( Agree to publish? yes )
Total value of the contract/lot:
9516213.00
EUR
Section VI: Complementary information
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts Dublin 7 Ireland.
Dublin
IE
Telephone:
+353 18886000
Internet address:
http://www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.
VI.4.4)
Service from which information about the review procedure may be obtained
Central office of the High Courts (Appeal Section)
Ground Floor, East Wing, Inns Quay Dublin 7 Ireland
Dublin
IE
Telephone:
+353 18886000
Internet address:
www.courts.ie