Date of dispatch of this notice: 10/03/2023
Expire date: 28/04/2023
External Reference: 2023-241219
TED Reference: 2023/S 053-155761
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
University of Galway
N/A
University Road, H91 TK33
Galway
IE
Telephone:
+353 91524411
E-mail:
nuig@greenville.ie
NUTS code:
IE042 -
West
Main address:
http://www.universityofgalway.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=236023&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=236023&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
UofG/CON265-2022 Establishment of 5 multi-party framework agreements for the provision of Patent Agency Services in 5 lots
Reference number:
RFT ID 234818
II.1.2)
Main CPV code
79120000
-
Patent and copyright consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The University of Galway proposes to engage in a competitive process for the establishment of 5 Multi operator frameworks for the provision of Patent Agency Services as follows:
• LOT 1 – Education, Computing, Information Communication Technologies, Software
• LOT 2 – Engineering, Natural Sciences, Materials Science, Physical & Chemical Science
• LOT 3 - Biomedical Sciences including Medicine & Pharmaceuticals, Medical Devices, Diagnostic & Veterinary Science
• LOT 4 - Energy and Environmental Sciences
• LOT 5 - Life Sciences – Agriculture, Biology, Bioscience, Biotechnology & Foods
The services required by the University of Galway are drafting, filing and maintenance of patents on behalf of the University.
• LOT 1 – Education, Computing, Information Communication Technologies, Software
• LOT 2 – Engineering, Natural Sciences, Materials Science, Physical & Chemical Science
• LOT 3 - Biomedical Sciences including Medicine & Pharmaceuticals, Medical Devices, Diagnostic & Veterinary Science
• LOT 4 - Energy and Environmental Sciences
• LOT 5 - Life Sciences – Agriculture, Biology, Bioscience, Biotechnology & Foods
The services required by the University of Galway are drafting, filing and maintenance of patents on behalf of the University.
II.1.5)
Estimated total value
Value excluding VAT: 3500000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Education, Computing, Information Communication Technologies, Software
Lot No:
1
II.2.2)
Additional CPV code(s)
79121000
-
Copyright consultancy services
79121100
-
Software copyright consultancy services
II.2.3)
Place of performance
NUTS code:
IE042 -
West
II.2.4)
Description of the procurement
see Section II.1.4.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
96
This contract is subject to renewal:
yes
Description of renewals:
Prior to the end of the framework being put in place under this competition.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Engineering, Natural Sciences, Materials Science, Physical & Chemical Science
Lot No:
2
II.2.2)
Additional CPV code(s)
79121000
-
Copyright consultancy services
79121100
-
Software copyright consultancy services
II.2.3)
Place of performance
NUTS code:
IE042 -
West
II.2.4)
Description of the procurement
See Section II.1.4.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
96
This contract is subject to renewal:
yes
Description of renewals:
Prior to the end of the framework being put in place under this competition.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Biomedical Sciences - including Medicine & Pharmaceuticals, Medical Devices, Diagnostic & Veterinary Services
Lot No:
3
II.2.2)
Additional CPV code(s)
79121000
-
Copyright consultancy services
79121100
-
Software copyright consultancy services
II.2.3)
Place of performance
NUTS code:
IE042 -
West
II.2.4)
Description of the procurement
See Section II.1.4.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
96
This contract is subject to renewal:
yes
Description of renewals:
Prior to the end of the framework being put in place under this competition.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Energy and Environmental Sciences
Lot No:
4
II.2.2)
Additional CPV code(s)
79121000
-
Copyright consultancy services
79121100
-
Software copyright consultancy services
II.2.3)
Place of performance
NUTS code:
IE042 -
West
II.2.4)
Description of the procurement
See Section II.1.4.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
96
This contract is subject to renewal:
yes
Description of renewals:
Prior to the end of the framework being put in place under this competition.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Life Sciences – Agriculture, Biology, Bioscience, Biotechnology & Foods
Lot No:
5
II.2.2)
Additional CPV code(s)
79121000
-
Copyright consultancy services
79121100
-
Software copyright consultancy services
II.2.3)
Place of performance
NUTS code:
IE042 -
West
II.2.4)
Description of the procurement
See Section II.1.4.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
96
This contract is subject to renewal:
yes
Description of renewals:
Prior to the end of the framework being put in place under this competition.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see RFT ID No. 234818 on www.etenders.gov.ie and the associated documents.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
5
In the case of framework agreements, provide justification for any duration exceeding 4 years:
This competition falls under the remit of Title III of EU Directive 2014/24. The initial framework agreements will be for a maximum period of Four (4) years with an option for an additional 2 periods of 2 years, to a total of 8 years.
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
24/04/2023
Local time:
16:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
24/04/2023
Local time:
16:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.
• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00 am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of the award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.
• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00 am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of the award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts, Inns Quay, Dublin 7
Dublin
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Remedies Legislation and S.I. 130.