Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Irish Prison Service

N/A

IDA Business Park,

Longford

Ballinalee Road,

Contact person: Gerard McMahon

Telephone: +353 433335100

E-mail: gcmcmahon@irishprisons.ie

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://1

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214

I.2)

Joint procurement

The contract is awarded by a central purchasing body

I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Two single Supplier frameworks for the supply and delivery of Barista related equipment and supplies to the network of Irish Prisons in the following two lots

Reference number: FD/02/05/409

II.1.2)

Main CPV code

15860000 - Coffee, tea and related products

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

The Contracting Authority proposes to engage in a competitive process for the establishment of Two Single Supplier frameworks for the supply and delivery of Barista related equipment and supplies to the network of Irish Prisons in the following two lots
Lot 1 – Supply, Delivery and Installation of Barista Related Equipment
Lot 2 – Supply and Delivery of Barista Related Beverage Supplies

II.1.6)

Information about lots

This contract is divided into lots: yes

II.1.7)

Total value of the procurement

Value excluding VAT: 500000.00 EUR

II.2)

Description

II.2.1)

Title

Supply, Delivery and Installation of Barista Related Equipment

Lot No: 1

II.2.2)

Additional CPV code(s)

03131100 - Coffee beans

15861000 - Coffee

15861100 - Roasted coffee

15861200 - Decaffeinated coffee

15862000 - Coffee substitutes

15863000 - Tea

15863100 - Green tea

15863200 - Black tea

39711310 - Electric coffee makers

39711320 - Electric tea makers

42200000 - Machinery for food, beverage and tobacco processing and associated parts

42210000 - Food, beverage and tobacco-processing machinery

42215000 - Machinery for the industrial preparation or manufacture of food or drink

II.2.3)

Place of performance

NUTS code: IE - IRELAND

II.2.4)

Description of the procurement

Supply, Delivery an Installation of Barista Related Equipment across the Irish prison Service Estate.
Further details available in the Tender documentation.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Fit for purpose of the proposed equipment / Weighting: 40

Quality criterion - Name: Tenderer’s proposed methodology for fulfilment of the requirement to include ordering, delivery, demonstration/ training and invoicing / Weighting: 15

Quality criterion - Name: Account/ Contract Management / Weighting: 15

Quality criterion - Name: Sustainability and Green Agenda / Weighting: 5

Quality criterion - Name: Proposals in support of Social Procurement / Weighting: 5

Cost criterion - Name: Ultimate Cost – For the Purpose of evaluation and initial Contract / Weighting: 20

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Supply and Delivery of Barista Related Beverage Supplies

Lot No: 2

II.2.2)

Additional CPV code(s)

03131100 - Coffee beans

15861000 - Coffee

15861100 - Roasted coffee

15861200 - Decaffeinated coffee

15862000 - Coffee substitutes

15863000 - Tea

15863100 - Green tea

15863200 - Black tea

39711310 - Electric coffee makers

39711320 - Electric tea makers

42200000 - Machinery for food, beverage and tobacco processing and associated parts

42210000 - Food, beverage and tobacco-processing machinery

42215000 - Machinery for the industrial preparation or manufacture of food or drink

II.2.3)

Place of performance

NUTS code: IE - IRELAND

II.2.4)

Description of the procurement

Supply and delivery Of Barista related Beverage supplies including coffee, tea and syrups across the Irish Prison Service Estate.
Further details available in the Tender documentation.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Tenderer’s proposed methodology for fulfilment of the requirement to include ordering, transport, delivery and invoicing. / Weighting: 25

Quality criterion - Name: Account/ Contract Management / Weighting: 20

Quality criterion - Name: Continuity of Supply / Weighting: 15

Quality criterion - Name: Sustainability and Green Agenda / Weighting: 5

Quality criterion - Name: Proposals in support of Social Procurement / Weighting: 5

Cost criterion - Name: Ultimate Cost – For the Purpose of evaluation and initial Contract / Weighting: 30

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 169-476369

Section V: Award of contract

Contract No: 1

Lot No: 1

Title: Supply, Delivery and Installation of Barista Related Equipment

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

21/11/2022

V.2.2)

Information about tenders

Number of tenders received: 4

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

Java Republic

Dublin

NUTS code: IE - IRELAND

The contractor is an SME : yes

V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer: 6794.00 EUR / Highest offer: 14816.62 EUR taken into consideration

Section V: Award of contract

Contract No: 2

Lot No: 2

Title: Supply and Delivery of Barista Related Beverage Supplies

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

21/11/2022

V.2.2)

Information about tenders

Number of tenders received: 4

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

Java Republic

Dublin

NUTS code: IE - IRELAND

The contractor is an SME : yes

V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer: 3687.60 EUR / Highest offer: 9309.50 EUR taken into consideration

Section VI: Complementary information

VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

Four Courts

Dublin

Telephone: +353 18886000

E-mail: highcourtcentraloffice@courts.ie

Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

VI.4.4)

Service from which information about the review procedure may be obtained

Consult legal advisor

Contract award notice

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