ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 17/02/2023

Expire date: 20/03/2023

External Reference: 2023-295474

TED Reference: 2023/S 038-112261

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Adoption Authority Of Ireland
N/A
Shelbourne House
Dublin 4
Shelbourne Road
IE
Contact person: Catherine Breen
Telephone: +353 12309303
E-mail: Catherine.Breen@aai.gov.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: www.aai.gov.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/676

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=234428&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=234428&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Support and Maintenance Service of Existing DocuWare Application
II.1.2)

Main CPV code

72261000  -  Software support services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Maintenance and support for the AAI's current DocuWare system, with 6 dedicated and 20 concurrent application users. Currently the application version in use is 7.5.0.2716 and our SqlDB is 2016 Standard Edition with robust disaster recovery options. Prompt, dedicated, reliable and efficient DocuWare maintenance.
II.1.5)

Estimated total value

Value excluding VAT: 250000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72000000  -  IT services: consulting, software development, Internet and support
72212311  -  Document management software development services
72512000  -  Document management services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
www.aai.gov.ie
II.2.4)

Description of the procurement

Maintenance and support for the AAI's current DocuWare system, with 6 dedicated and 20 concurrent application users. Currently the application version in use is 7.5.0.2716 and our SqlDB is 2016 Standard Edition with robust disaster recovery options. Prompt, dedicated, reliable and efficient DocuWare maintenance.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 250000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
2by 12 month renewals.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Maintenance and support for the AAI's current DocuWare system, with 6 dedicated and 20 concurrent application users. Currently the application version is 7.5.0.2716 and our SqlDB is 2016 Standard Edition with robust disaster recovery options. Prompt, dedicated, reliable and efficient DocuWare maintenance

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Tenderers must be listed on DocuWare’s website as an approved and current DocuWare partner.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  20/03/2023
Local time:  15:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  23/04/2024
IV.2.7)

Conditions for opening of tenders

Date:  20/03/2023
Local time:  15:00
Place:  
Adoption Authority of Ireland Offices
Information about authorised persons and opening procedure:  
Catherine Breen

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.2)

Information about electronic workflows

Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Adoption Authority of Ireland
Shelbourne House
Ballsbridge
D04H6S6
IE
Telephone: +353 12309342
E-mail: corporate@aai.gov.ie
Internet address: www.aai.gov.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
14 day standstill period is in operation.