Date of dispatch of this notice: 13/02/2023
Expire date: 15/03/2023
External Reference: 2023-262086
TED Reference: 2023/S 035-102648
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Department of Justice
N/A
51 St. Stephen's Green
Dublin
D02 HK52
IE
Contact person:
David Price
Telephone:
+353 14748424
E-mail:
DZPrice@justice.ie
NUTS code:
IE061 -
Dublin
Main address:
http://www.justice.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1122
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233945&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233945&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Single Party Framework for the Supply of Audio-Visual Equipment, Installation, Support and Maintenance
Reference number:
2023AV
II.1.2)
Main CPV code
32321200
-
Audio-visual equipment
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
The framework agreement will be established on foot of a competition for an initial contract in two phases. Both phases can run concurrently. Phase one relates to equipment to support video and audio presentations from a fixed lectern position in a formal presentation style arrangement. The timeframe for this phase is 3 months ideally occurring between June and August 2023
Phase two will comprise of a video conferencing system to enable web-based hybrid style meetings with remote attendees and content streaming & recording. The timeframe for this separate phase is also 3 months and may run in parallel with the first phase.
Phase two will comprise of a video conferencing system to enable web-based hybrid style meetings with remote attendees and content streaming & recording. The timeframe for this separate phase is also 3 months and may run in parallel with the first phase.
II.1.5)
Estimated total value
Value excluding VAT: 700000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
32232000
-
Video-conferencing equipment
32321300
-
Audio-visual materials
32323300
-
Video equipment
32351300
-
Audio equipment accessories
50340000
-
Repair and maintenance services of audio-visual and optical equipment
50342000
-
Repair and maintenance services of audio equipment
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
Main site or place of performance:
Dublin Ireland.
II.2.4)
Description of the procurement
The framework agreement will be established on foot of a competition for an initial contract in two phases. Both phases can run concurrently. Phase one relates to equipment to support video and audio presentations from a fixed lectern position in a formal presentation style arrangement. The timeframe for this phase is 3 months ideally occurring between June and August 2023
Phase two will comprise of a video conferencing system to enable web-based hybrid style meetings with remote attendees and content streaming & recording. The timeframe for this separate phase is also 3 months and may run in parallel with the first phase.
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The Department building is a listed mid-eighteenth-century townhouse built by George Paul Monck. The Atrium, situated to the rear of the building, is a modern addition with a glass roof covering the old courtyard area. The Atrium is enclosed on three sides by the listed building and to the rear by a modern extension. Sensitivity to the listed nature of the building will be required. While the initial contract covers a specific location, the framework will be available for use throughout the Department. For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement. It is envisaged that the contracts relating to support and maintenance may be awarded for a maximum period of 8 years.
Phase two will comprise of a video conferencing system to enable web-based hybrid style meetings with remote attendees and content streaming & recording. The timeframe for this separate phase is also 3 months and may run in parallel with the first phase.
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The Department building is a listed mid-eighteenth-century townhouse built by George Paul Monck. The Atrium, situated to the rear of the building, is a modern addition with a glass roof covering the old courtyard area. The Atrium is enclosed on three sides by the listed building and to the rear by a modern extension. Sensitivity to the listed nature of the building will be required. While the initial contract covers a specific location, the framework will be available for use throughout the Department. For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement. It is envisaged that the contracts relating to support and maintenance may be awarded for a maximum period of 8 years.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 700000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
Based on responses to this qualification stage, all applicants will be evaluated and scored on the basis of the rules and criteria defined and the top 5 scoring applicants invited to tender stage, subject to that number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per qualification questionnaire available to download from www.etenders.gov.ie using System ID 232856.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Will be defined at tender stage.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
15/03/2023
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 03/04/2023
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
Upon expiry of this framework agreement, if required.
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to submit
a response. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers should note the following when making their submission:
There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
In order to submit a document to the electronic postbox, please note that you must click “Submit Response” but only after you have uploaded all response documents. Documents uploaded after the submit button has been pressed will not be available. There is a process on the system to cancel and re-submit - if you are unsure please check with the eTenders helpdesk. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
3) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
4) This is the sole call for competition for this contract/framework.
5) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) It will be a condition of award that the successful tenderer is and remains tax compliant.
8) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
9) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. Late submissions, or submissions not uploaded in accordance with the rules will be eliminated.
a response. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers should note the following when making their submission:
There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
In order to submit a document to the electronic postbox, please note that you must click “Submit Response” but only after you have uploaded all response documents. Documents uploaded after the submit button has been pressed will not be available. There is a process on the system to cancel and re-submit - if you are unsure please check with the eTenders helpdesk. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
3) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
4) This is the sole call for competition for this contract/framework.
5) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) It will be a condition of award that the successful tenderer is and remains tax compliant.
8) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
9) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. Late submissions, or submissions not uploaded in accordance with the rules will be eliminated.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Inline with SI 130 for the Public Sector a standstill period will apply at award stage.