Date of dispatch of this notice: 13/02/2023
Expire date: 22/03/2023
External Reference: 2023-200554
TED Reference: 2023/S 035-099903
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Environmental Protection Agency
N/A
Johnstown Castle Estate
Wexford
Wexford
IE
Contact person:
Kathleen Byrne
Telephone:
+353 0539160663
E-mail:
k.byrne@epa.ie
Fax:
+353 0539160699
NUTS code:
IE0 -
IRELAND
Main address:
http://www.epa.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/334
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233912&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233912&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Environment
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of (1) Reception, Switchboard and Administration Services and (2) Service Attendant for the Dublin Campus
Reference number:
RFT-MFA_Rec&SerAtt_Dub_2023
II.1.2)
Main CPV code
75100000
-
Administration services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Contracting Authority proposes to engage in a competitive process for the establishment of a miulti party cascading framework agreement for the provision of (1) Reception, Switchboard and Administration Services and (2) Service Attendant for the Environmental Protection Agency (EPA) at its Regional Inspectorate in Richview, Clonskeagh, Dublin 14. The framework agreement will be for four years, the initial contract for Lot 1 and Lot 2 will be for one year with the option to extend for three (3) additional periods of one (1) year, subject to a maximum duration of four (4) years, subject to satisfactory performance, business needs and budgetary constraints.
II.1.5)
Estimated total value
Value excluding VAT: 357724.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Reception, Switchboard and Administration Services
Lot No:
1
II.2.2)
Additional CPV code(s)
75112000
-
Administrative services for business operations
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
The main tasks will include but will not be limited to:
• Provide relief cover for Reception during lunch breaks, holidays and
limited resource times such as the Christmas period.
• Preparation of meeting rooms across campus, including setting up and breaking down furniture for equipment for various events and meetings.
• Distribution of mail and deliveries from McCumiskey House to appropriate location.
• General housekeeping and tidy-up of common areas across campus, including photocopy rooms, printer areas, stationery rooms, water stations, noticeboards, signage etc.
• Daily ‘fire walk’ across campus to ensure fire exits are free of obstructions and buildings kept in a safe and orderly fashion, keeping relevant records.
• Ensure that external areas of EPA buildings are kept free from litter and debris etc.
• Provide support to the Legionella Management Plan for the Dublin Campus.
• Distribution and stocking of stationery items across campus.
• Distribution and stocking of printer paper across campus.
• Preparation of refreshments (tea, coffee and biscuits) for meetings in Block 3, including collection and delivery of food platters to appropriate location.
• Carry out ad hoc janitorial work such as clean-up of day-time spillages.
• Assisting in basic repairs, including provision of minor ‘handyman’ service for tasks such as erection of notice boards, door handles, signage etc.
• Assisting in space management, specifically general porterage tasks to ensure the efficient and safe movement of equipment, furniture and other items around the campus.
• Fob activation and distribution.
• Arranging collections for waste batteries, WEEE waste, lightbulbs etc.
• Provide relief cover for Reception during lunch breaks, holidays and
limited resource times such as the Christmas period.
• Maintain appropriate records for services carried out on campus.
• Perform such duties, appropriate to this position, assigned from time to time by the EPA.
• Any additional facilities management services that arise over the lifetime of the framework
• Provide relief cover for Reception during lunch breaks, holidays and
limited resource times such as the Christmas period.
• Preparation of meeting rooms across campus, including setting up and breaking down furniture for equipment for various events and meetings.
• Distribution of mail and deliveries from McCumiskey House to appropriate location.
• General housekeeping and tidy-up of common areas across campus, including photocopy rooms, printer areas, stationery rooms, water stations, noticeboards, signage etc.
• Daily ‘fire walk’ across campus to ensure fire exits are free of obstructions and buildings kept in a safe and orderly fashion, keeping relevant records.
• Ensure that external areas of EPA buildings are kept free from litter and debris etc.
• Provide support to the Legionella Management Plan for the Dublin Campus.
• Distribution and stocking of stationery items across campus.
• Distribution and stocking of printer paper across campus.
• Preparation of refreshments (tea, coffee and biscuits) for meetings in Block 3, including collection and delivery of food platters to appropriate location.
• Carry out ad hoc janitorial work such as clean-up of day-time spillages.
• Assisting in basic repairs, including provision of minor ‘handyman’ service for tasks such as erection of notice boards, door handles, signage etc.
• Assisting in space management, specifically general porterage tasks to ensure the efficient and safe movement of equipment, furniture and other items around the campus.
• Fob activation and distribution.
• Arranging collections for waste batteries, WEEE waste, lightbulbs etc.
• Provide relief cover for Reception during lunch breaks, holidays and
limited resource times such as the Christmas period.
• Maintain appropriate records for services carried out on campus.
• Perform such duties, appropriate to this position, assigned from time to time by the EPA.
• Any additional facilities management services that arise over the lifetime of the framework
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 178860.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
The framework agreement will be for four years, the initial contract for Lot 1 and Lot 2 will be for one year with the option to extend for three (3) additional periods of one (1) year, subject to a maximum duration of four (4) years, subject to satisfactory performance, business needs and budgetary constraints.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
The Dublin office of the EPA will expect in the region of 100 telephone calls per day and 40 visitors to the reception desk, including deliveries etc. Phone call queries to the EPA switchboard can be quite complex so continuity of service is very important for knowledge retention with a requirement to respond/resolve queries directly with the caller(s).
II.2)
Description
II.2.1)
Title
Service Attendant for the Dublin Campus
Lot No:
2
II.2.2)
Additional CPV code(s)
75112000
-
Administrative services for business operations
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
The EPA wishes to invite tenders from suitably qualified organisations/persons for the provision of Service Attendant services. The main tasks will include but will not be limited to: • Provide relief cover for Reception during lunch breaks, holidays and
limited resource times such as the Christmas period. • Preparation of meeting rooms across campus, including setting up and breaking down furniture for equipment for various events and meetings. • Distribution of mail and deliveries from McCumiskey House to appropriate location. • General housekeeping and tidy-up of common areas across campus, including photocopy rooms, printer areas, stationery rooms, water stations, noticeboards, signage etc. • Daily ‘fire walk’ across campus to ensure fire exits are free of obstructions and buildings kept in a safe and orderly fashion, keeping relevant records. • Ensure that external areas of EPA buildings are kept free from litter and debris etc. • Provide support to the Legionella Management Plan for the Dublin Campus. • Distribution and stocking of stationery items across campus.
• Distribution and stocking of printer paper across campus. • Preparation of refreshments (tea, coffee and biscuits) for meetings in Block 3, including collection and delivery of food platters to appropriate location. • Carry out ad hoc janitorial work such as clean-up of day-time spillages. • Assisting in basic repairs, including provision of minor ‘handyman’ service for tasks such as erection of notice boards, door handles, signage etc. • Assisting in space management, specifically general porterage tasks to ensure the efficient and safe movement of equipment, furniture and other items around the campus. • Fob activation and distribution. • Arranging collections for waste batteries, WEEE waste, lightbulbs etc. • Provide relief cover for Reception during lunch breaks, holidays and limited resource times such as the Christmas period. • Maintain appropriate records for services carried out on campus. • Perform such duties, appropriate to this position, assigned from time to time by the EPA. • Any additional facilities management services that arise over the lifetime of the framework
limited resource times such as the Christmas period. • Preparation of meeting rooms across campus, including setting up and breaking down furniture for equipment for various events and meetings. • Distribution of mail and deliveries from McCumiskey House to appropriate location. • General housekeeping and tidy-up of common areas across campus, including photocopy rooms, printer areas, stationery rooms, water stations, noticeboards, signage etc. • Daily ‘fire walk’ across campus to ensure fire exits are free of obstructions and buildings kept in a safe and orderly fashion, keeping relevant records. • Ensure that external areas of EPA buildings are kept free from litter and debris etc. • Provide support to the Legionella Management Plan for the Dublin Campus. • Distribution and stocking of stationery items across campus.
• Distribution and stocking of printer paper across campus. • Preparation of refreshments (tea, coffee and biscuits) for meetings in Block 3, including collection and delivery of food platters to appropriate location. • Carry out ad hoc janitorial work such as clean-up of day-time spillages. • Assisting in basic repairs, including provision of minor ‘handyman’ service for tasks such as erection of notice boards, door handles, signage etc. • Assisting in space management, specifically general porterage tasks to ensure the efficient and safe movement of equipment, furniture and other items around the campus. • Fob activation and distribution. • Arranging collections for waste batteries, WEEE waste, lightbulbs etc. • Provide relief cover for Reception during lunch breaks, holidays and limited resource times such as the Christmas period. • Maintain appropriate records for services carried out on campus. • Perform such duties, appropriate to this position, assigned from time to time by the EPA. • Any additional facilities management services that arise over the lifetime of the framework
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
The framework agreement will be for four years, the initial contract for Lot 1 and Lot 2 will be for one year with the option to extend for three (3) additional periods of one (1) year, subject to a maximum duration of four (4) years, subject to satisfactory performance, business needs and budgetary constraints.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the tender documentation available to download from www.etenders.gov.ie
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
3
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
22/03/2023
Local time:
17:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
22/03/2023
Local time:
17:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
4 years
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie
VI.4.2)
Body responsible for mediation procedures
Environmental Protection Agency
PO Box 3000
Wexford
IE
Telephone:
+353 539160600
E-mail:
k.byrne@epa.ie
Internet address:
www.epa.ie
VI.4.4)
Service from which information about the review procedure may be obtained
Consult legal advisor
As applicable
IE