ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 19/01/2023

Expire date: 20/02/2023

External Reference: 2023-273487

TED Reference: 2023/S 017-046393

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Irish Prison Service
N/A
IDA Business Park,
Longford
Ballinalee Road,
IE
Contact person: IPS Greenville
Telephone: +353 14020114
E-mail: tenders@greenville.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://1
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=232452&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=232452&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Request for Tender for a Single operator framework for general cleaning, deep cleaning, including infection control and terminal cleaning across the Irish Prison Service Estate.
Reference number:  Irish Prison Service
II.1.2)

Main CPV code

90910000  -  Cleaning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The framework agreement will be established on foot of this tender competition / a competition for an initial contract for Terminal Cleaning of prison Environments and Prison Vehicles if and when required. The Irish Prison Service seeks to ensure that all staff facilities and prisoner accommodation and facilities is clean and free from the risk of infection. For clarity, terminal cleaning is a cleaning method used in prison environments to control the spread of infections.
II.1.5)

Estimated total value

Value excluding VAT: 3000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

90900000  -  Cleaning and sanitation services
90911100  -  Accommodation cleaning services
90911200  -  Building-cleaning services
90917000  -  Cleaning services of transport equipment
90918000  -  Bin-cleaning services
90920000  -  Facility related sanitation services
90921000  -  Disinfecting and exterminating services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Co. Longford
II.2.4)

Description of the procurement

The framework agreement will be established on foot of this tender competition / a competition for an initial contract for Terminal Cleaning of prison Environments and Prison Vehicles if and when required. The Irish Prison Service seeks to ensure that all staff facilities and prisoner accommodation and facilities is clean and free from the risk of infection. For clarity, terminal cleaning is a cleaning method used in prison environments to control the spread of infections. It is important to note the service required, is reactive, with a current call out time of 4 hours to any IPS location (that is, call to help desk to onsite personnel is 4 hours). Also, call out may be required simultaneously at a number of locations across the full IPS estates. No call outs will be required after prisons have been secured at 2000hrs. Any calls placed between 1700 & 2000hrs must be attended to by 800hrs the following day. The exception to this will be planned well in advance, an example being, deep cleaning of a production kitchen.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The Irish Prison Service (IPS) invites tender submissions from suitably qualified organisations to carry out general cleaning, deep cleaning, Infection control and terminal cleaning of areas identified in prisons, to include (but not exhaustive): Cells, Shower facilities, Kitchens, Locker rooms, recreation areas, office spaces, official Irish Prison Vehicles.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to the Tender Documentation available from www.etenders.gov.ie
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

To be agreed with the successful tenderer.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  20/02/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  20/02/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

It is the responsibility of the tenderers to ensure that their tender is complete and is uploaded by the designated deadline. Tenders that are received late or via other means will not be considered in this public procurement competition. It is important to note that only persons who have downloaded and accepted a document can upload a submission. The Contracting Authority is using the Tender Postbox facility and tenders must be submitted electronically via the eTenders postbox facility on www.etenders.gov.ie only. Only Tenders submitted
to the electronic postbox will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will not be accepted. Tenderers must ensure that they give themselves sufficient time to upload and submit all required tender documentation before the Tender Deadline. Tenderers should consider the fact that upload
speeds vary. To submit a document to the electronic postbox, please note that tenderers must click “Submit Response”. After submitting tenderers can still modify and re-send their response up until the response deadline. Tenderers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline.
Tenderers not familiar with uploading on eTenders should ensure they familiarise themselves with the process prior to the submission deadline. All queries regarding this tender should be through the Questions and Answers facility on www.etenders.gov.ie, including any omissions which would prevent tenderers from submitting a comprehensive tender. Please submit queries as soon as possible. In circulating responses, queries will be edited to avoid disclosing the identity of the querist and will be circulated to all parties who have expressed an interest in the procurement on the eTenders website. The Contracting Authority reserves the right, at its sole discretion, to extend the closing date for receipt of tenders by giving notice in writing (by post or electronic means) to all parties who have expressed an interest in the notice via eTenders no later than six days before the original closing date. Tenderers will be responsible for any costs incurred by them in the event that they are required to attend clarification or other meetings or make a presentation of their proposals.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Courts
Dublin
7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: http://www.courts.ie

VI.4.2)

Body responsible for mediation procedures

Irish Prison Service
IDA Business Park, Ballinalee Road
Longford
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The contract award decision is subject to the application of SI 130 of 2010.
VI.4.4)

Service from which information about the review procedure may be obtained

Consult legal advisor
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IE