Date of dispatch of this notice: 19/01/2023
Expire date: 27/02/2023
External Reference: 2023-227951
TED Reference: 2023/S 017-046216
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Irish Prison Service
N/A
IDA Business Park,
Longford
Ballinalee Road,
IE
Contact person:
IPS Greenville
Telephone:
+353 14020114
E-mail:
tenders@greenville.ie
NUTS code:
IE -
IRELAND
Main address:
http://1
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=232429&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=232429&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Public order and safety
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Request for Tender
Reference number:
Irish Prison Service
II.1.2)
Main CPV code
50332000
-
Telecommunications-infrastructure maintenance services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Single operator framework agreement for ongoing support and maintenance of the existing unified Communications solution, to include all hardware requirements, needed to run the solution for Irish Prison Service, Department of Justice & Associated agencies.
II.1.5)
Estimated total value
Value excluding VAT: 10000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48500000
-
Communication and multimedia software package
48800000
-
Information systems and servers
50334400
-
Communications system maintenance services
72100000
-
Hardware consultancy services
72110000
-
Hardware selection consultancy services
72120000
-
Hardware disaster-recovery consultancy services
72140000
-
Computer hardware acceptance testing consultancy services
72600000
-
Computer support and consultancy services
72700000
-
Computer network services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Nationwide
II.2.4)
Description of the procurement
Single operator framework agreement for ongoing support and maintenance of the existing unified Communications solution, to include all hardware requirements, needed to run the solution for Irish Prison Service, Department of Justice & Associated agencies.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 10000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
96
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Irish Prisons Service (IPS) have deployed a large, unified communications (UC) estate based upon Cisco UC technology. Please note IPS have made a significant investment in Cisco UC and it is not the intention to move away from this during the lifetime of this contract.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the Tender Documentation available from www.etenders.gov.ie
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
To be agreed with the successful tenderer.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Irish Prisons Service (IPS) have deployed a large, unified communications (UC) estate based upon Cisco UC technology. Please note IPS have made a significant investment in Cisco UC and it is not the intention to move away from this during the lifetime of this contract.
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
20/02/2023
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
20/02/2023
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
The closing date for tenders is 12 noon (Local Time) Monday, 20th February 2022. It is the responsibility of the tenderers to ensure that their tender is complete and is uploaded by the designated deadline. Tenders that are received late or via other means will not be considered in this public procurement competition. It is important to note that only persons who have downloaded and accepted a document can upload a submission.
Submission of Tenders:
The Contracting Authority is using the Tender Postbox facility and tenders must be submitted
electronically via the eTenders postbox facility on www.etenders.gov.ie only. Only Tenders submitted to the electronic postbox will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will not be accepted.
Tenderers must ensure that they give themselves sufficient time to upload and submit all required tender documentation before the Tender Deadline. Tenderers should consider the fact that upload speeds vary. To submit a document to the electronic postbox, please note that tenderers must click “Submit Response”. After submitting tenderers can still modify and re-send their response up until the response deadline. Tenderers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline. Tenderers not familiar with uploading on eTenders should ensure they familiarise themselves with the process prior to the submission deadline.
Queries:
All queries regarding this tender should be through the Questions and Answers facility on
www.etenders.gov.ie, including any omissions which would prevent tenderers from submitting a comprehensive tender. Please submit queries as soon as possible. The closing date for queries is 12 noon (Local Time) Friday, 10th February 2022. Process for submitting queries Via www.etenders.gov.ie only. In circulating responses, queries will be edited to avoid disclosing the identity of the querist and will be circulated to all parties who have expressed an interest in the procurement on the eTenders website.
Extension of the Tender Deadline:
The Contracting Authority reserves the right, at its sole discretion, to extend the closing date for receipt of tenders by giving notice in writing (by post or electronic means) to all parties who have expressed an interest in the notice via eTenders no later than six days before the original closing date. Tenderers will be responsible for any costs incurred by them in the event that they are required to attend clarification or other meetings or make a presentation of their proposals.
Submission of Tenders:
The Contracting Authority is using the Tender Postbox facility and tenders must be submitted
electronically via the eTenders postbox facility on www.etenders.gov.ie only. Only Tenders submitted to the electronic postbox will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will not be accepted.
Tenderers must ensure that they give themselves sufficient time to upload and submit all required tender documentation before the Tender Deadline. Tenderers should consider the fact that upload speeds vary. To submit a document to the electronic postbox, please note that tenderers must click “Submit Response”. After submitting tenderers can still modify and re-send their response up until the response deadline. Tenderers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline. Tenderers not familiar with uploading on eTenders should ensure they familiarise themselves with the process prior to the submission deadline.
Queries:
All queries regarding this tender should be through the Questions and Answers facility on
www.etenders.gov.ie, including any omissions which would prevent tenderers from submitting a comprehensive tender. Please submit queries as soon as possible. The closing date for queries is 12 noon (Local Time) Friday, 10th February 2022. Process for submitting queries Via www.etenders.gov.ie only. In circulating responses, queries will be edited to avoid disclosing the identity of the querist and will be circulated to all parties who have expressed an interest in the procurement on the eTenders website.
Extension of the Tender Deadline:
The Contracting Authority reserves the right, at its sole discretion, to extend the closing date for receipt of tenders by giving notice in writing (by post or electronic means) to all parties who have expressed an interest in the notice via eTenders no later than six days before the original closing date. Tenderers will be responsible for any costs incurred by them in the event that they are required to attend clarification or other meetings or make a presentation of their proposals.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie
VI.4.2)
Body responsible for mediation procedures
Irish Prison Service
IDA Business Park, Ballinalee Road
Longford
IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The contract award decision is subject to the application of SI 130 of 2010.
VI.4.4)
Service from which information about the review procedure may be obtained
Consult legal advisor
xx
IE