Contract award notice – utilities

Results of the procurement procedure

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Coras Iompair Eireann (CIE Utility)

N/A

Heuston Station

Dublin 8

Contact person: Stephen walsh

Telephone: +353 17033681

E-mail: Stephen.walsh2@irishrail.ie

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://www.cie.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/339

I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply and Installation of Archive Scanner and Archive Scanner Software

Reference number: CIE 7979

II.1.2)

Main CPV code

38520000 - Scanners

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

For the past few decades, the company has built up a substantial archive of physical documentation which the business would now like to digitise inhouse. The CIÉ Heuston Archive comprising of the following:
• Historical Annual Board papers (bound books).
• Historical Minute (bound books).
• Property Title Deeds (bound books).
• Large Vellum maps/documents (A1 sized flat sheets).
In line with CIÉ’s commitment for improved sustainability and responsibility for the preservation of historical and heritage valued documents, the company is proposing the implementation of a specialised overhead book scanner to facilitate current archive staff with digitising the company’s archive documentation. The scanned documents will be used to build a repository which will allow relevant departments to view uploaded documents.

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

30121000 - Photocopying and thermocopying equipment

30121100 - Photocopiers

30121200 - Photocopying equipment

30121300 - Reproduction equipment

30124500 - Scanner accessories

30125000 - Parts and accessories of photocopying apparatus

30216110 - Scanners for computer use

48318000 - Scanner software package

II.2.3)

Place of performance

NUTS code: IE - IRELAND

II.2.4)

Description of the procurement

Córas Iompair Eireann (CIÉ) is the national statutory authority providing land public transport within the Republic of Ireland. It is wholly owned by the Government of Ireland and reports to the Minister for Transport. It was established by the Transport Act, 1944 and commenced operations in 1945.
For the past few decades, the company has built up a substantial archive of physical documentation which the business would now like to digitise inhouse. The CIÉ Heuston Archive comprising of the following:
• Historical Annual Board papers (bound books).
• Historical Minute (bound books).
• Property Title Deeds (bound books).
• Large Vellum maps/documents (A1 sized flat sheets).
In line with CIÉ’s commitment for improved sustainability and responsibility for the preservation of historical and heritage valued documents, the company is proposing the implementation of a specialised overhead book scanner to facilitate current archive staff with digitising the company’s archive documentation. The scanned documents will be used to build a repository which will allow relevant departments to view uploaded documents.
CIÉ has already digitised some documents and would like to continue capturing archived documents in-house and is not looking to outsource the scanning to a third party.
To improve efficiency and quality of CIÉ’s archiving capabilities it is proposed that a specialised archive book scanner is procured and implemented to help staff’s ability to process large volumes of documentation and archive materials.
The project at a high level will include:
• Delivery and implementation of scanner to Heuston Station offices, Dublin.
• Initial set up and training of Archive Administration team.
• Configuration and support for set up of scanner software including assistance with any storage or application integrations.
• Ongoing training, support, and warranty for the maintenance of the scanner.

II.2.5)

Award criteria ( Agree to publish? yes )

Criteria below

Quality criterion - Name: Scanner Hardware Functionality / Weighting: 20%

Quality criterion - Name: Scanner Software Functionality / Weighting: 15%

Quality criterion - Name: Training / Weighting: 5%

Quality criterion - Name: Deployment and Support / Weighting: 5%

Quality criterion - Name: Environmental Impact / Weighting: 5%

Cost criterion - Name: Cost / Weighting: 50%

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 084-227972

Section V: Award of contract

Contract No: 1

Title: Supply and Installation of Archive Scanner and Archive Scanner Software

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

23/11/2022

V.2.3)

Name and address of the contractor ( Agree to publish? yes )

DPI Scanning Ireland ltd

IE3880507A

Golf Links Road

Co. Cork

Youghal

Telephone: +353 2491037

E-mail: brendan@imaging.ie

NUTS code: IE - IRELAND

The contractor is an SME : yes

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

HIgh Court

Dublin

Contract award notice - utilities

Information