ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 13/01/2023

Expire date: 28/02/2023

External Reference: 2023-241390

TED Reference: 2023/S 013-032748

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Waterford City and County Council
3263046AH
City Hall, The Mall
Waterford
Co.Waterford
IE
Contact person: Emma Power
Telephone: +353 761102744
E-mail: empower@waterfordcouncil.ie
NUTS code:  IE052 -  South-East
Internet address(es):
Main address: https://www.waterfordcouncil.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/103683

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231711&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231711&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Facilities Management of Multi Unit Buildings for Waterford Council
Reference number:  WCCC 22-429
II.1.2)

Main CPV code

79993100  -  Facilities management services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with a further 7 currently used to accommodate Ukrainian refugees with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
II.1.5)

Estimated total value

Value excluding VAT: 620000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

70331000  -  Residential property services
70333000  -  Housing services
79993000  -  Building and facilities management services
90910000  -  Cleaning services
90911000  -  Accommodation, building and window cleaning services
90911100  -  Accommodation cleaning services
90911200  -  Building-cleaning services
90911300  -  Window-cleaning services
90914000  -  Car park cleaning services
90918000  -  Bin-cleaning services
45211340  -  Multi-dwelling buildings construction work
71541000  -  Construction project management services
72224000  -  Project management consultancy services
II.2.3)

Place of performance

NUTS code:  IE052 -  South-East
Main site or place of performance:  
Waterford
II.2.4)

Description of the procurement

Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
Service requirements includes but is not limited to
• cleaning services,
• regular periodic visual inspections,
• statutory requirements for M&E management,
• provision of domestic waste services
• key holding service for emergency services and utility companies and
• management of common areas including external open / parking areas
• provision of cleaning, waste management and statutory checks of buildings currently used to host Ukrainian refugees.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 620000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
contract is initially to be awarded for 1 year, with the provision to extend for a further 3 years (4 years total) at the discretion of the employer upon satisfactory performance by the service provider.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Refer to the tender documents
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  28/02/2023
Local time:  15:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  28/02/2023
Local time:  15:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Waterford City & County Council
City Hall, Waterford
Waterford
IE