Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

EirGrid plc

N/A

Block 2 - The Oval, 160 Shelbourne Road

Ballsbridge

Dublin 4

Contact person: Peter Whearity

E-mail: peter.whearity@eirgrid.com

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://www.eirgrid.com

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=227538&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=227538&B=ETENDERS_SIMPLE

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Electricity

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Catering & Hospitality Services

Reference number: ENQEIR810

II.1.2)

Main CPV code

55500000 - Canteen and catering services

II.1.3)

Type of contract

Services

II.1.4)

Short description

II.1.5)

Estimated total value

Value excluding VAT: 12000000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

15894500 - Vending-machine ingredients

39220000 - Kitchen equipment, household and domestic items and catering supplies

39310000 - Catering equipment

42933000 - Vending machines

55510000 - Canteen services

55512000 - Canteen management services

55520000 - Catering services

90910000 - Cleaning services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Dublin, Ireland

II.2.4)

Description of the procurement

Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
There is also a requirement to stock staff pantry areas on individual floors with tea bags, instant coffee granules and related consumables. There are also a small number of vending machines on site which meet 24/7 operating requirements which are predominantly stocked with drinks & snacks.
Additionally, the contract to be awarded for the Services (the “Contract”) covers hospitality for meetings and events at the Oval and this can be extended to the local sites of Oval block 3 which are neighbouring buildings to the Oval, Block 2. All food should be freshly prepared and have a focus on using local suppliers, fair trade and sustainable sources.
It is crucial to maintain a strong customer focus, continuous innovation in the delivery of quality services and maximise the use of technology in the delivery of services. It requires the best performance from EirGrid as well as its suppliers to maximise these benefits.
The contract is for an initial duration of 3 years (potentially 8 with extensions)
EirGrid envisages qualifying up to 3 candidates from this pre-qualification process, subject to the quality of responses rece

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 12000000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

Objective criteria for choosing the limited number of candidates:

“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

The initial contract period envisaged is 3 years with the possibility to extend up to a further 5 years, subject always to the satisfactory performance of the supplier.
The estimated spend of 12 million EUR is taking into account the full duration of the contract including the possible extensions.
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice for further details.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

III.1.6)

Deposits and guarantees required

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 02/12/2022

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

Four Courts Dublin 7 Ireland.

Dublin

Telephone: +353 18886000

Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

VI.4.4)

Service from which information about the review procedure may be obtained

Central office of the High Courts (Appeal Section)

Ground Floor, East Wing, Inns Quay Dublin 7 Ireland

Dublin

Telephone: +353 18886000

Internet address: www.courts.ie

Contract notice - utilities

Information