Cached Version

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Houses of the Oireachtas Service

N/A

Leinster House

Dublin 2

Kildare Street

Contact person: David Gorman

Telephone: +353 16183433

E-mail: David.Gorman@oireachtas.ie

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://www.oireachtas.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1166

I.4)

Type of the contracting authority

Other type: Parliament

I.5)

Main activity

Other activity: Parliament

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

RFT for the provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service

Reference number: 2021/1022

II.1.2)

Main CPV code

92370000 - Sound technician

II.1.3)

Type of contract

Services

II.1.4)

Short description

II.1.6)

Information about lots

This contract is divided into lots: no

II.1.7)

Total value of the procurement

Value excluding VAT: 4000000.00 EUR

II.2)

Description

II.2.2)

Additional CPV code(s)

32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

32330000 - Apparatus for sound, video-recording and reproduction

32331300 - Sound-reproduction apparatus

32332300 - Sound recorders

32333000 - Video recording or reproducing apparatus

32342410 - Sound equipment

32350000 - Parts of sound and video equipment

32351000 - Accessories for sound and video equipment

32353000 - Sound recordings

48521000 - Music or sound editing software package

50342000 - Repair and maintenance services of audio equipment

51310000 - Installation services of radio, television, sound and video equipment

51313000 - Installation services of sound equipment

72212521 - Music or sound editing software development services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

II.2.4)

Description of the procurement

The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for the provision of a Digital Audio Recording Solution and Related Services for the Dáil (Lower House), Seanad (Senate, or Upper House) and Committee Rooms of the Houses of the Oireachtas (together “the Chambers” and “the Committee Rooms”). The Chambers and Committee Rooms are based at Leinster House, Kildare Street, Dublin 2.
The solution and related services will include provision of the following:
• Recording and audio distribution and retrieval in real-time for the production of the Official Report of all Parliamentary Proceedings;
• a digital logging system;
• a digital rostering system which allows the recorded audio sound files to be assigned to staff in the Debates Office;
• audio archiving and retrieval.
Provision will include supply of application software, database and necessary workflow processes. Tenderers must propose their own Audio application, database and workflow components.
The Debates Office produces the Official Report of proceedings of the Dáil, Seanad and Committees. The Official Report is produced in real time using the recorded digital audio sound files. The importance of these services cannot be overstated. The Official Report is the historical record of the Oireachtas debates and is a legal document which may be relied on, for example, in cases of dispute and tribunals of inquiry. Tenderers must demonstrate and guarantee that they can fulfil the requirements set out in this document to ensure reliability and continuity of supply of service.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Digital Audio Recording and Distribution of Soundfiles / Weighting: 20%

Quality criterion - Name: Operation and Maintenance / Weighting: 30%

Quality criterion - Name: Support and Management / Weighting: 15%

Quality criterion - Name: Service development / Weighting: 5%

Cost criterion - Name: Cost / Weighting: 30%

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2021/S 215-565975

Section V: Award of contract

Contract No: 1

Title: RFT for the provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

01/01/2022

V.2.2)

Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

Digitake Technical Services

6328841F

42 Westbrook Road

Dublin 14

Dundrum

Telephone: +353 014542877

E-mail: wbryans@digitake.ie

NUTS code: IE - IRELAND

The contractor is an SME : yes

V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 4000000.00 EUR

Total value of the contract/lot: 4000000.00 EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

The Courts Service, 6th Floor, 15/24 Phoenix Street North, Smithfield, Dublin 7.

Dublin

Dublin 7

Telephone: +353 16395600

Internet address: www.courts.ie

Contract award notice

Information