Date of dispatch of this notice: 26/08/2022
Expire date: 30/09/2022
External Reference: 2022-205949
TED Reference: 2022/S 167-474329
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
National Museum of Ireland
N/A
Collins Barracks
Dublin 7
Benburb Street
IE
Contact person:
Jeanne Copeland
Telephone:
+353 014020114
E-mail:
tenders@greenville.ie
NUTS code:
IE061 -
Dublin
Main address:
https://www.museum.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222055&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222055&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Recreation, culture and religion
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Digitisation services for access and storage of archival and paper-based historical documents in the National Museum of Ireland.
II.1.2)
Main CPV code
79999100
-
Scanning services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The NMI requires specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are loose-leaf. Some are very old, brittle and delicate. Some are handwritten and some are typed.
The Framework Member will be expected to carry out these activities for the first and any subsequent contracts:
• Curriculum Vitae will be required for all personnel assigned to the framework.
• Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times
• Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI.
• Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI).
The Framework Member will be expected to carry out these activities for the first and any subsequent contracts:
• Curriculum Vitae will be required for all personnel assigned to the framework.
• Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times
• Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI.
• Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI).
II.1.5)
Estimated total value
Value excluding VAT: 1000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79995100
-
Archiving services
92521000
-
Museum services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
The NMI requires specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are loose-leaf. Some are very old, brittle and delicate. Some are handwritten and some are typed.
Photography of three-dimensional object collections is outside of the scope of this Framework as that work is carried out by the NMI Photographic Department.
Very specific standards are to be reached, without dropping below that level and also avoiding scope creep.
The ultimate aims of the digitisation work packages are to:
• Reduce handling of specific archival collections
• Provide a digital backup of specific archival collections
• Increase accessibility of the information contained within the collections
• Comply with our statutory obligations
The Framework Member will be expected to carry out these activities for the first and any subsequent contracts:
• Curriculum Vitae will be required for all personnel assigned to the framework.
• Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times
• Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI.
• Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI)
Photography of three-dimensional object collections is outside of the scope of this Framework as that work is carried out by the NMI Photographic Department.
Very specific standards are to be reached, without dropping below that level and also avoiding scope creep.
The ultimate aims of the digitisation work packages are to:
• Reduce handling of specific archival collections
• Provide a digital backup of specific archival collections
• Increase accessibility of the information contained within the collections
• Comply with our statutory obligations
The Framework Member will be expected to carry out these activities for the first and any subsequent contracts:
• Curriculum Vitae will be required for all personnel assigned to the framework.
• Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times
• Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI.
• Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI)
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
To be decided by the Contracting Authority at the end of the four (4) years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
27/09/2022
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.7)
Conditions for opening of tenders
Date:
27/09/2022
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.
• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a
clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.
• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a
clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie