ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 26/08/2022

Expire date: 28/09/2022

External Reference: 2022-279522

TED Reference: 2022/S 167-473414

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Cork County Council
N/A
County Hall
Cork
Carrigrohane Road
IE
Contact person: Pio Treacy
Telephone: +353 214285341
E-mail: pio.treacy@corkcoco.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: https://www.corkcoco.ie/en
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/406

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221216&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221216&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The supply of an Integrated Planning Solution to Cork County Council
Reference number:  220755
II.1.2)

Main CPV code

48100000  -  Industry specific software package
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Cork County Council wish to procure a fit-for-purpose integrated planning solution that is robust and functional to enable efficient and effective processing of planning applications and related activities. The solution includes both public-facing and back-office systems that seamlessly integrate, improving operational efficiency and service quality.
II.1.5)

Estimated total value

Value excluding VAT: 800000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48170000  -  Compliance software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48310000  -  Document creation software package
48320000  -  Drawing and imaging software package
48326000  -  Mapping software package
48326100  -  Digital mapping system
48451000  -  Enterprise resource planning software package
48482000  -  Business intelligence software package
48600000  -  Database and operating software package
48610000  -  Database systems
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Cork
II.2.4)

Description of the procurement

Cork County Council’s Planning and Development Directorate is responsible for the orderly and sustainable development of the County. Many of the systems in its current suite of planning applications are ageing disparate systems that do not readily support integration. They were built, based on past business objectives that no longer align with current business goals. Manual processes and paper-based systems are also relied upon. As a result, the council wishes to procure a fit-for-purpose, integrated planning solution that is robust and functional to continue to support the work of the planning staff and to provide an efficient and effective service to the public. The current suite of planning applications includes both public-facing and back-office systems, all to be replaced by a solution that provides seamless integration between the different components.
The new solution will enable the Planning and Development Directorate to take advantage of advances in technology and to replace manual and paper-based processes with digital processes leading to improved operational efficiency and service quality. The solution will provide powerful reporting capabilities that enable statistics and performance monitoring to be obtained and displayed on dashboards for fast and automated data analysis. The solution will provide a rich source of information to assist the Planning Policy Unit in the preparation of plans and policy documents. The solution will enable planning staff to effortlessly perform spatial analysis for quick and comprehensive understanding of areas of interest on a map. It will provide in-depth information and perspectives that are beyond the scope of simple visual analysis.
The new solution will be used by more than 400 staff geographically dispersed throughout the County. It will allow users to effectively perform their job depending on their role within the system. A configurable workflow will control how a planning file is processed. It will provide for parallel and sequential processing with the ability to automatically direct a file to a specific user or group from where a user can reserve and assign a file to themselves.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 800000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
2 x 12 month optional extensions.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3  /  Maximum number: 5
Objective criteria for choosing the limited number of candidates:
Please refer to Descriptive Document.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Refer to Descriptive Document.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to Descriptive Document for full description.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Please refer to Descriptive Document for any/full details
Minimum level(s) of standards possibly required:  
Please refer to attached documentation for any/full details
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Please refer to Descriptive Document for any/full details
Minimum level(s) of standards possibly required:  
Please refer to attached documentation for any/full details
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive dialogue
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  28/09/2022
Local time:  17:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/10/2022
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Courts, Inns Quay
Dublin 7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: http://www.courts.ie