ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 15/06/2022

Expire date: 18/07/2022

External Reference: 2022-242387

TED Reference: 2022/S 117-329643

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Office of Public Works (OPW)
N/A
Jonathan Swift Street
Trim
Co. Meath, C15 NX36
IE
Contact person: Lorraine Gantley
Telephone: +353 469426655
E-mail: lorraine.gantley@opw.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: https://www.gov.ie/en/organisation/office-of-public-works/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1126

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=216480&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=216480&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Other type:  Government Office
I.5)

Main activity

Other activity:  Maintenance of Heritage Sites, Flood Relief Countrywide, Management of State owned Property

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Meeting Room Equipment & Services
Reference number:  ReIssuedMeetRmAVequip&services
II.1.2)

Main CPV code

32321200  -  Audio-visual equipment
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The Office of Public Works (the Contracting Authority) invites tenders (''Tenders'') to this request for tenders (''RFT'') from economic operators (''Tenderers'') for the supply of goods as described in Appendix 1 to this RFT (the ''Goods").
In summary the OPW require the following;
• Supply of Conference Room Video Systems to be delivered to OPW sites on a drawdown basis
• Supply of Barco Wireless presentation systems.
• OPW may also need to acquire additional units as needs dictate during the lifetime of the contract with quantities not expected to exceed the maximum number of devices indicated.
• Tenderers must price for the additional options requested although the requirements are not guaranteed.
Maintenance & Support Proposal
• Proposals for ongoing maintenance & support of these Audio Visual (AV) systems are sought as options.
However please note that full details are in Appendix of RFT document - and must be read in detail
II.1.5)

Estimated total value

Value excluding VAT: 300000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

32500000  -  Telecommunications equipment and supplies
50342000  -  Repair and maintenance services of audio equipment
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Trim HQ & Dublin Office & smaller locations
II.2.4)

Description of the procurement

The Office of Public Works (OPW) operates and supports a substantial number of meeting rooms at our headquarters in Trim and at our Dublin office plus a number of smaller locations throughout the country. Throughout the recent pandemic OPW has seen a rapid shift towards blending working arrangements and with that, meetings now frequently involve both physical meeting rooms and remote participants on the same meeting. There has also been an increased demand for the support of more than one video conferencing platform within meeting rooms as users frequently receive meeting invitations from external parties on platforms not used by OPW.
OPW users require one-touch access to high quality scheduled AV meetings, seamless screen sharing, collaboration and Bring Your Own Device (BYOD) capabilities to enable them collaborate effectively in this new environment.
OPW meeting Rooms:
Meeting rooms are equipped with video conference units, multiple screens, wireless screen sharing devices, display panels that show occupancy and upcoming meetings, occupancy sensors, HDMI and USB extenders/switchers, and an array of different mics depending on the size, location and utility of the room in question.
The meeting room equipment employed by OPW to deliver these services includes, but is not restricted to:
• Poly Video conference solutions (X50, X30, G7500)
• Barco (CSE-200, CX30,CX50) wireless presentation
• Crestron Fusion (CEN-ODT-C) occupancy sensors
• Crestron Meeting Room Panel - TSS-7
• A variety of screens from 55” to 86” HD and 4K screens.
Poly equipment is currently provisioned with Starleaf Room as the Video Conference platform.
Devices are monitored and managed centrally using Crestron Fusion, Poly Lens and Barco XMS.
Room and video conference scheduling is enabled via Outlook/Exchange Room calendars and Starleaf plugin for Outlook.
Requirements:
• OPW is now seeking to extend this same solution to the remaining OPW offices throughout the country to provide a consisten
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 300000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/07/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  18/07/2022
Local time:  12:00
Place:  
OPW Head Office Jonathan Swift Street Trim or Dublin Office - etenders box being used so digital opening of tenders by tender opening committee

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Ireland
Ground Floor (East Wing) Four Courts Inns Quay
Dublin 7
IE
Telephone: +353 18886699

VI.4.2)

Body responsible for mediation procedures

The High Court of Ireland
Ground Floor (East Wing) Four Courts Inns Quay
Dublin 7
IE
Telephone: +353 18886699
Internet address: https://www.courts.ie