ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 05/05/2022

Expire date: 07/06/2022

External Reference: 2022-237298

TED Reference: 2022/S 090-246852

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Office of Public Works (OPW)
N/A
Jonathan Swift Street
Trim
Co. Meath, C15 NX36
IE
Contact person: Lorraine Gantley
Telephone: +353 469426655
E-mail: lorraine.gantley@opw.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: https://www.gov.ie/en/organisation/office-of-public-works/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1126

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213184&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213184&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Other type:  Office governed by The Department of Public Expenditure and Reform ( public body)
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Meeting Room AV Equipment and Services
Reference number:  Goods&ServicesMeetingRoomAVMay22
II.1.2)

Main CPV code

32321200  -  Audio-visual equipment
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The Office of Public Works (OPW) operates and supports a substantial number of meeting rooms at our headquarters in Trim and at our Dublin office plus a number of smaller locations throughout the country. Throughout the recent pandemic OPW has seen a rapid shift towards blending working arrangements and with that, meetings now frequently involve both physical meeting rooms and remote participants on the same meeting. There has also been an increased demand for the support of more than one video conferencing platform within meeting rooms as users frequently receive meeting invitations from external parties on platforms not used by OPW. OPW users require one-touch access to high quality scheduled AV meetings, seamless screen sharing, collaboration and Bring Your Own Device (BYOD) capabilities to enable them collaborate effectively in this new environment.
II.1.5)

Estimated total value

Value excluding VAT: 300000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

32500000  -  Telecommunications equipment and supplies
50342000  -  Repair and maintenance services of audio equipment
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
OPW HEAD OFFICE TRIM CO MEATH AND IGQ DUBLIN
II.2.4)

Description of the procurement

The Office of Public Works (OPW) operates and supports a substantial number of meeting rooms at our headquarters in Trim and at our Dublin office plus a number of smaller locations throughout the country. Throughout the recent pandemic OPW has seen a rapid shift towards blending working arrangements and with that, meetings now frequently involve both physical meeting rooms and remote participants on the same meeting. There has also been an increased demand for the support of more than one video conferencing platform within meeting rooms as users frequently receive meeting invitations from external parties on platforms not used by OPW. OPW users require one-touch access to high quality scheduled AV meetings, seamless screen sharing, collaboration and Bring Your Own Device (BYOD) capabilities to enable them collaborate effectively in this new environment.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 300000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Two renewal periods of 12 months (one year ) for each renewal are available which brings the potential term of the contract to 5 years
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

all conditions as per the procurement documents - RFT - TENDER DOCUMENT
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  07/06/2022
Local time:  00:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  07/06/2022
Local time:  00:00
Place:  
TENDERS WILL BE OPENED BY A MINIMUM OF 2 OPW STAFF LISTED HERE USING THE ETENDERS ONLINE BOX

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Ireland
Inns Quay Dublin D07 County Dublin
Dublin
IE

VI.4.2)

Body responsible for mediation procedures

The High Court of Ireland
Inns Quay Dublin D07 County Dublin
Dublin
IE