ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 26/04/2022

Expire date: 26/05/2022

External Reference: 2022-235957

TED Reference: 2022/S 084-227972

Contract notice - utilities

Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Coras Iompair Eireann (CIE Utility)
N/A
Heuston Station
Dublin 8
IE
Contact person: Stephen walsh
Telephone: +353 17033681
E-mail: Stephen.walsh2@irishrail.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.cie.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/339

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=212466&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=212466&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply and Installation of Archive Scanner and Archive Scanner Software
Reference number:  CIE 7979
II.1.2)

Main CPV code

38520000  -  Scanners
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

For the past few decades, the company has built up a substantial archive of physical documentation which the business would now like to digitise inhouse. The CIÉ Heuston Archive comprising of the following:
• Historical Annual Board papers (bound books).
• Historical Minute (bound books).
• Property Title Deeds (bound books).
• Large Vellum maps/documents (A1 sized flat sheets).
In line with CIÉ’s commitment for improved sustainability and responsibility for the preservation of historical and heritage valued documents, the company is proposing the implementation of a specialised overhead book scanner to facilitate current archive staff with digitising the company’s archive documentation. The scanned documents will be used to build a repository which will allow relevant departments to view uploaded documents.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

30121000  -  Photocopying and thermocopying equipment
30121100  -  Photocopiers
30121200  -  Photocopying equipment
30121300  -  Reproduction equipment
30124500  -  Scanner accessories
30125000  -  Parts and accessories of photocopying apparatus
30216110  -  Scanners for computer use
48318000  -  Scanner software package
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

Córas Iompair Eireann (CIÉ) is the national statutory authority providing land public transport within the Republic of Ireland. It is wholly owned by the Government of Ireland and reports to the Minister for Transport. It was established by the Transport Act, 1944 and commenced operations in 1945.
For the past few decades, the company has built up a substantial archive of physical documentation which the business would now like to digitise inhouse. The CIÉ Heuston Archive comprising of the following:
• Historical Annual Board papers (bound books).
• Historical Minute (bound books).
• Property Title Deeds (bound books).
• Large Vellum maps/documents (A1 sized flat sheets).
In line with CIÉ’s commitment for improved sustainability and responsibility for the preservation of historical and heritage valued documents, the company is proposing the implementation of a specialised overhead book scanner to facilitate current archive staff with digitising the company’s archive documentation. The scanned documents will be used to build a repository which will allow relevant departments to view uploaded documents.
CIÉ has already digitised some documents and would like to continue capturing archived documents in-house and is not looking to outsource the scanning to a third party.
To improve efficiency and quality of CIÉ’s archiving capabilities it is proposed that a specialised archive book scanner is procured and implemented to help staff’s ability to process large volumes of documentation and archive materials.
The project at a high level will include:
• Delivery and implementation of scanner to Heuston Station offices, Dublin.
• Initial set up and training of Archive Administration team.
• Configuration and support for set up of scanner software including assistance with any storage or application integrations.
• Ongoing training, support, and warranty for the maintenance of the scanner.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Contract is subject to up to 36 month renewal at CIE's discretion
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  26/05/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

HIgh Court
Dublin
IE