ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 13/04/2022

Expire date: 13/05/2022

External Reference: 2022-212111

TED Reference: 2022/S 075-202787

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Coillte CGA
N/A
Newtownmountkennedy
Wicklow
Co Wicklow
IE
Contact person: Julie Ann Ennis
Telephone: +353 012011111
E-mail: julieann.ennis@coillte.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.coillte.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/159

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=211781&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=211781&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Forestry and related services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Legal Services for First Registration of Property Services - Coillte CGA
II.1.2)

Main CPV code

79100000  -  Legal services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Coillte CGA invites expressions of interest from suitable qualified firms for the provision of legal services for first registration of property.
Please refer to section 11.2.4 and the pre-qualification questionnaire attached for further information on requirements.
II.1.5)

Estimated total value

Value excluding VAT: 1.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

66513000  -  Legal insurance and all-risk insurance services
71248000  -  Supervision of project and documentation
79000000  -  Business services: law, marketing, consulting, recruitment, printing and security
79111000  -  Legal advisory services
79130000  -  Legal documentation and certification services
79131000  -  Documentation services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Ireland
II.2.4)

Description of the procurement

The scope of work and services required includes but is not limited to the following:
Coillte require the provision of administration and conveyancing legal support for the project to include, but not limited to: -
- Develop/provide I.T. solution, including appropriate data capture form, document folders and case tracker. Coillte will wish to have the facility to remotely access work to assess progress.
- Project management to include periodic progress reports. This project will require a structured project management input to ensure that cases are being assessed in a timely manner, and that deadlines are being met. Bi-weekly reporting to Coillte will be required. Strong project management will be essential to the success of the project;
- Investigation of title and gather supporting documentation;
- Liaise with internal Coillte staff;
- Arrange marking of Land Registry compliant maps of unregistered property boundaries - external surveyors will need to be engaged by Coillte to prepare maps for each property;
- Issue letters to adjacent landowners where required;
- Procure law searches;
- Draft first registration applications using PRA approved template forms for review and lodgement by Coillte to the PRA;
- Assist Coillte in responding to PRA queries.
Coillte is seeking expressions of interest to in-source specialised legal support provided by suitably qualified and experienced conveyancing/legal staff.
Coillte is seeking a professional, efficient and consistent approach to processing a large volume of first registration cases. Coillte will categorise cases for progression based on a priority ranking system. It is expected that all first Registration applications will be lodged within 3½ years of appointment, however a faster throughput should be provided for.
Following lodgement, Coillte envisages that one project team member would be required for six months to assist Coillte in dealing with PRA queries and file close-out.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 42
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The number cited above will depend on the quality of applications received.
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please note that the duration stated in 11.2.7 may be subject to an extension at the discretion of Coillte CGA

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to the tender documentation available to download from www.etenders.gov.ie (RFT 211932)
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  13/05/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

Interested parties must register their interest on the E-tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All clarifications must be uploaded electronically to the relevant section on E-tenders.
The contracting authority is not responsible for any costs, charges or expenses incurred by candidates or tenderers.
At its absolute discretion, the contracting authority may elect to terminate this procurement process and any contract awarded under the contract.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The Four Courts
Dublin
7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please refer to the relevant Remedies Legislation and SI 130 as applicable.