ETENDERS

Voluntary Ex Ante Transparency Notice

Information

Published

Date of dispatch of this notice: 23/02/2022

External Reference: 2022-241523

TED Reference: 2022/S 041-107337

Voluntary Ex Ante Transparency Notice

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)

Name and addresses

The Health Research Board
N/A
67-72 Grattan House
Dublin 2
Lower Mount St
IE
Contact person: Dara Murphy
Telephone: +353 12345215
E-mail: dmurphy@hrb.ie
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: www.hrb.ie

I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

A 4 year framework for system development (primarliy post award management) and continued licensing, hosting and support
Reference number:  2022 - HRB - VEAT NOTICE
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

Since 2012 the Health Research Board (HRB) has worked with CC Technology to refine and customise their CC Grant Tracker software to deliver a centralised, integrated, secure and user-friendly solution for all aspects of grant management. The HRB now plans a new phase customisation and refinement of the GEMS system to deliver further post-award grant management functionality to:1. support enhanced capture and reporting capability 2. support the online submission of annual and final annual reports on active awards3. support online submission, assessment and resolution of contract variation requests4. support automation and further financial management functionality, and integration with other HRB financial management systems5. enhance the ability of the HRB to generate a range of reports from the GEMS system that are not currently available
Also the licensing, hosting and support of the system over the next four years.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  200000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

72000000  -  IT services: consulting, software development, Internet and support
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

Since 2012 the Health Research Board (HRB) has worked with CC Technology to refine and customise their CC Grant Tracker software to deliver a centralised, integrated, secure and user-friendly solution for all aspects of grant management. To date, the system (entitled GEMS) has been successfully deployed to support the online submission of all grant applications, the peer review and selection process, the finalisation of contracts and management of award payments and refunds. The HRB now plans a second phase customisation and refinement of the GEMS system to deliver further post-award grant management functionality to:
1. support enhanced capture and reporting capability of contact details and staff positions, in order to stratify contacts for reporting, include ORCID number for future verification, and facilitate capture and reporting on professional background, gender and demographics
2. support the online submission of annual and final annual reports on active awards
3. support online submission, assessment and resolution of contract variation requests
4. support automation and further financial management functionality, and integration with other HRB financial management systems
5. enhance the ability of the HRB to generate a range of reports from the GEMS system that are not currently available
Also the licensing, hosting and support of the system over the next four years.
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation
The works/goods/services can be provided only by a particular tenderer for reasons that are:
Technical and proprietary.
IV.1.3)

Information about framework agreement

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 046-101632

Section V: Award of contract/concession

Title: A third phase customisation and refinement of the GEMS system to deliver further post-award grant management functionality

V.2)

Award of contract/concession

V.2.1)

Date of conclusion of the contract/concession award decision

23/02/2022
V.2.2)

Information about tenders

The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor/concessionaire

CC Technology
Berkeley House, 285 Bath Street, Suite 1/1
Glasgow
G2 4JL
UK
NUTS code:  UKM -  SCOTLAND

The contractor/concessionaire will be an SME : no
V.2.4)

Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:  200000.00  EUR

Section VI: Complementary information

VI.3)

Additional information

It should be noted that the value of the contract is an estimate only — but we do not expect it to exceed the amounts stated.
The contract can only be performed by CC Technology because the contract requires both interoperability with the current solution and further development by CC Technology who own the software.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of Ireland
Four Courts, Ground Floor (East Wing), Inns Quay
Dublin
7
IE
Telephone: +353 18886125
E-mail: highcourtcentraloffice@courts.ie
Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
As set out in S.I. Nº 131/2010 European communities (Award of contracts by utilities undertakings) (Review procedures) Regulations 2010 (in particular Regulation 7 thereof).