Date of dispatch of this notice: 18/02/2022
Expire date: 25/03/2022
External Reference: 2022-226143
TED Reference: 2022/S 038-098516
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Culture, Recreation & Economic Services
Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8
IE
Contact person:
Eoin Leonard
E-mail:
eoin.leonard@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206889&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206889&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
INVITATION TO TENDER FOR EVENT PROGRAMMING, PRODUCTION & PROMOTION SERVICES FOR THE BRAM STOKER FESTIVAL 2022 – 2025
Reference number:
207312
II.1.2)
Main CPV code
79952100
-
Cultural event organisation services
II.1.3)
Type of contract
Services
II.1.4)
Short description
For four days between 28th and 31st October 2022 (in future years the festival will move with the dates of the bank holiday weekend), Dublin City will celebrate the life and legacy of Bram Stoker and his most famous novel ‘Dracula’. The Festival will comprise of a collaborative programme of literary, cultural, contemporary and family events, staged across the October Bank Holiday weekend that will engage with a broad audience, both domestic and international, promoting Dublin as the premier destination for a Bram Stoker/Gothic/Halloween break.
The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
II.1.5)
Estimated total value
Value excluding VAT: 2000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79952000
-
Event services
92621000
-
Sports-event promotion services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
For four days between 28th and 31st October 2022 (in future years the festival will move with the dates of the bank holiday weekend), Dublin City will celebrate the life and legacy of Bram Stoker and his most famous novel ‘Dracula’. The Festival will comprise of a collaborative programme of literary, cultural, contemporary and family events, staged across the October Bank Holiday weekend that will engage with a broad audience, both domestic and international, promoting Dublin as the premier destination for a Bram Stoker/Gothic/Halloween break.
Dublin City Council intends to establish a Single Party Framework Agreement with a suitably qualified service provider.
The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
For further information please see tender documents available to download from www.etenders.gov.ie RFT ID 207312
Dublin City Council intends to establish a Single Party Framework Agreement with a suitably qualified service provider.
The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
For further information please see tender documents available to download from www.etenders.gov.ie RFT ID 207312
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 2000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
Two years with two possible 12 month extensions
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
For further information please see tender documents available to download from www.etenders.gov.ie RFT ID 207312
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Please see tender documents available to download from www.etenders.gov.ie RFT ID: 207312
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
25/03/2022
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
25/03/2022
Local time:
12:00
Place:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
4 years
VI.2)
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
Please note due to the current COVID-19 pandemic, facilitation of all meetings, site visits, clarification meetings, & assessments of samples, etc. (as applicable) is severely impacted. Where possible DCC will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging system.
1. Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the mailing list for clarifications.
2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.
3. Emailed/faxed/late tenders will not be accepted.
4. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
5. All queries must be submitted through the messaging facility on www.etenders.gov.ie. RFT ID: 207312, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11 March 2022 to enable issue of responses to all interested parties.
6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 207312 for further information.
1. Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the mailing list for clarifications.
2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.
3. Emailed/faxed/late tenders will not be accepted.
4. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
5. All queries must be submitted through the messaging facility on www.etenders.gov.ie. RFT ID: 207312, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11 March 2022 to enable issue of responses to all interested parties.
6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 207312 for further information.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
VI.4.4)
Service from which information about the review procedure may be obtained
Please consult a legal advisor
Please consult a legal advisor
IE