ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 04/02/2022

Expire date: 11/03/2022

External Reference: 2022-299162

TED Reference: 2022/S 028-071801

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Housing Agency
N/A
53 Mount Street Upper
Dublin 2
Dublin
IE
Contact person: Amy McCann
Telephone: +353 016564100
E-mail: tenders@housingagency.ie
Fax: +353 016564100
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.housingagency.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/552

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206853&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206853&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

National or federal agency/office
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of provide Asset Security and Maintenance Services on vacant land and properties.
Reference number:  22 02
II.1.2)

Main CPV code

70330000  -  Property management services of real estate on a fee or contract basis
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Housing Agency has two separate activities which each require Asset Security and Maintenance Services. The first activity is the acquisition of vacant properties and will require ‘Keyholding - Property Management Services’. Additionally, The Housing Agency currently holds 76 sites in its ownership located in nineteen counties. This area will require ‘Land Management Services’. There are a number of sites which are currently at various stages of development and these will transfer to the relevant local authority or Approved Housing Body in due course. However, there are also sites located outside towns or in small rural villages which may not be economically viable for housing development for some time or have been re-zoned. Lands which are currently vacant and not undergoing development are located nationwide and it is these sites which will require Land Management Services.
II.1.5)

Estimated total value

Value excluding VAT: 400000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Asset Security and Maintenance Services
Lot No:  1
II.2.2)

Additional CPV code(s)

50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
50711000  -  Repair and maintenance services of electrical building installations
50712000  -  Repair and maintenance services of mechanical building installations
50720000  -  Repair and maintenance services of central heating
50721000  -  Commissioning of heating installations
70130000  -  Letting services of own property
70200000  -  Renting or leasing services of own property
70210000  -  Residential property renting or leasing services
70220000  -  Non-residential property renting or leasing services
70310000  -  Building rental or sale services
70311000  -  Residential building rental or sale services
70320000  -  Land rental or sale services
70321000  -  Land rental services
70322000  -  Vacant-land rental or sale services
70331000  -  Residential property services
70331100  -  Institution management services
70332000  -  Non-residential property services
70332100  -  Land management services
70332200  -  Commercial property management services
70332300  -  Industrial property services
70333000  -  Housing services
71510000  -  Site-investigation services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Leinster
II.2.4)

Description of the procurement

Lot 1 will reflect the boundaries of the province of Leinster and services will be required in the Adminstrative areas of the following County and City Councils: Carlow, Dun Laoghaire Rathdown, Fingal, Kildare, Kilkenny, Laois, Longford, Louth, Meath, Offaly, South Dublin, Westmeath, Wicklow, Wexford and Dublin City
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 200000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
Option to extend the term for a period of up to one year with a maximum of two such extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

A Services Provider can apply for more than 1 Lot where it can clearly demonstrate to the Contracting Authority that it has sufficient resources to complete the work in this Request for Tender.
The Contracting Authority will award each lot to the highest ranked tenderer and tenderers are advised to submit a separate response and pricing schedule for each lot applied for.
II.2)

Description

II.2.1)

Title

Asset Security and Maintenance Services
Lot No:  2
II.2.2)

Additional CPV code(s)

50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
50711000  -  Repair and maintenance services of electrical building installations
50712000  -  Repair and maintenance services of mechanical building installations
50720000  -  Repair and maintenance services of central heating
50721000  -  Commissioning of heating installations
70130000  -  Letting services of own property
70200000  -  Renting or leasing services of own property
70210000  -  Residential property renting or leasing services
70220000  -  Non-residential property renting or leasing services
70310000  -  Building rental or sale services
70311000  -  Residential building rental or sale services
70320000  -  Land rental or sale services
70321000  -  Land rental services
70322000  -  Vacant-land rental or sale services
70331000  -  Residential property services
70331100  -  Institution management services
70332000  -  Non-residential property services
70332100  -  Land management services
70332200  -  Commercial property management services
70332300  -  Industrial property services
70333000  -  Housing services
71510000  -  Site-investigation services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Munster
II.2.4)

Description of the procurement

Lot 2 will reflect the boundaries of the province of Munster and services will be required in the Administrative areas of the following County and City Councils: Clare, Cork County, Kerry, Limerick City and County, Tipperary, Cork City and Waterford City and County
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 125000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
Option to extend the term for a period of up to one year with a maximum of two such extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

A Services Provider can apply for more than 1 Lot where it can clearly demonstrate to the Contracting Authority that it has sufficient resources to complete the work in this Request for Tender.
The Contracting Authority will award each lot to the highest ranked tenderer and tenderers are advised to submit a separate response and pricing schedule for each lot applied for.
II.2)

Description

II.2.1)

Title

Asset Security and Maintenance Services
Lot No:  3
II.2.2)

Additional CPV code(s)

50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
50711000  -  Repair and maintenance services of electrical building installations
50712000  -  Repair and maintenance services of mechanical building installations
50720000  -  Repair and maintenance services of central heating
50721000  -  Commissioning of heating installations
70130000  -  Letting services of own property
70200000  -  Renting or leasing services of own property
70210000  -  Residential property renting or leasing services
70220000  -  Non-residential property renting or leasing services
70310000  -  Building rental or sale services
70311000  -  Residential building rental or sale services
70320000  -  Land rental or sale services
70321000  -  Land rental services
70322000  -  Vacant-land rental or sale services
70331000  -  Residential property services
70331100  -  Institution management services
70332000  -  Non-residential property services
70332100  -  Land management services
70332200  -  Commercial property management services
70332300  -  Industrial property services
70333000  -  Housing services
71510000  -  Site-investigation services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Connaught and Ulster
II.2.4)

Description of the procurement

Lot 3 will reflect the boundaries of the province of Connaught and Ulster and services will be required in the Administrative areas of the following County and City councils: Galway County, Galway City, Leitrim, Mayo, Roscommon, Sligo, Donegal, Monaghan and Cavan. NOTE: There is currently no need for services in the areas of Donegal, Monaghan and Cavan but its envisaged that services may be required over the lifetime of this contract.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 75000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
Option to extend the term for a period of up to one year with a maximum of two such extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

A Services Provider can apply for more than 1 Lot where it can clearly demonstrate to the Contracting Authority that it has sufficient resources to complete the work in this Request for Tender.
The Contracting Authority will award each lot to the highest ranked tenderer and tenderers are advised to submit a separate response and pricing schedule for each lot applied for.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  11/03/2022
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  11/03/2022
Local time:  17:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Office of Government Procurement
The Office of Government Procurement Department of Public Expenditure and Reform, 3A Mayor Street Upper, Dublin 1
Dublin
Dublin 1
IE
E-mail: info@ogp.ie
Internet address: https://www.gov.ie/en/organisation/office-of-government-procurement/