ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 14/01/2022

Expire date: 21/03/2022

External Reference: 2022-275530

TED Reference: 2022/S 013-030755

Contract notice - utilities

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnród Eireann-Irish Rail
IE 4812851 O
Connolly Station,
Dublin
Dublin
IE
Contact person: Jamie Cooper
Telephone: +353 17030000
E-mail: Jamie.Cooper@irishrail.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.irishrail.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=205356&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=205356&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

LUBRICANT ANALYSIS [SAMPLING and REPORTING]
Reference number:  7868
II.1.2)

Main CPV code

71620000  -  Analysis services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Iarnród Éireann (IÉ) has a 4 year requirement for a specialist company to provide regular Lubricant Analysis, [which will include both sampling and reporting] for five IÉ depot facilities. Applicants must show that they have the relevant experience in providing analysis and reporting of oil, fuel and grease samples, they must also have access to their own laboratory facilities, and the use of sub-contractor[s] laboratories where necessary to carry out the tests required by IÉ. Details of the lubricant analysis required by IÉ are as follows:
• Engine Crankcase Oil Analysis
• Transmission Oil Analysis
• Final Drive Oil Analysis
• Grease Analysis
• Hydraulic Oil Analysis
• Generator Oil Analysis
• Contaminated Diesel Fuel Analysis
• Bearing Oil Analysis
II.1.5)

Estimated total value

Value excluding VAT: 500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

71620000  -  Analysis services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) has a 4 year requirement for a specialist company to provide regular Lubricant Analysis, [which will include both sampling and reporting] for five IÉ depot facilities. Applicants must show that they have the relevant experience in providing analysis and reporting of oil, fuel and grease samples, they must also have access to their own laboratory facilities, and the use of sub-contractor[s] laboratories where necessary to carry out the tests required by IÉ. Details of the lubricant analysis required by IÉ are as follows:
• Engine Crankcase Oil Analysis
• Transmission Oil Analysis
• Final Drive Oil Analysis
• Grease Analysis
• Hydraulic Oil Analysis
• Generator Oil Analysis
• Contaminated Diesel Fuel Analysis
• Bearing Oil Analysis
The contract will involve the collection of samples from five depots throughout Ireland, the days and times of collections for each depot to be agreed by IÉ, the extent and details of IÉ’s requirements will vary for each depot location, the IÉ depot locations are Inchicore, Fairview, Limerick, Drogheda and Portlaoise.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
This is a reoccurring requirement. The contract awarded will be for an initial term of 3 years, with an option to extend by a further 2 years.
If the extension option is exercised, this contract will be re-advertised in 2027.
If the extension option is not exercised, this contract will be re-advertised in 2025.
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: yes
Description of options:
This is a reoccurring requirement. The contract awarded will be for an initial term of 3 years, with an option to extend by a further 2 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  For full details, please download a copy of the attached Pre-Qualification Questionnaire.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Please refer to attached PQQ.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

For full details, please download a copy of the attached Pre-Qualification Questionnaire.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/02/2022
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/03/2022
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
2025 if extension option is not exercised.
VI.3)

Additional information

For full details of type of test, and volume of tests, please refer to the attached spread sheet.
VI.4)

Procedures for review

VI.4.1)

Review body

Central Office of the High Court
Four Courts
Dublin 7
D07 N972
IE
Telephone: +353 18886511
E-mail: HighCourtCentralOffice@courts.ie
Fax: +353 18886125
Internet address: http://www.courts.ie

VI.4.4)

Service from which information about the review procedure may be obtained

Central Office of the High Court
Four Courts
Dublin 7
D07 N972
IE
Telephone: +353 18886511
E-mail: HighCourtCentralOffice@courts.ie
Fax: +353 18886125
Internet address: http://www.courts.ie