Date of dispatch of this notice: 23/12/2021
External Reference: 2021-278765
TED Reference: 2021/S 252-671305
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Culture, Recreation & Economic Services
Block 4, Ground Floor, Civic Offices, Dublin.8
IE
Contact person:
Tom Doyle
E-mail:
thomass.doyle@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
http://www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
INVITATION TO TENDER FOR THE PROVISION OF EVENT MANAGEMENT SERVICES FOR EVENTS WHICH MAY TAKE PLACE IN THE PUBLIC DOMAIN WITHIN THE DUBLIN CITY COUNCIL ADMINITSRATIVE AREA INCLUDING DUBLIN CITY C
Reference number:
189090
II.1.2)
Main CPV code
79952000
-
Event services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services for events which may take place in the public domain within the Dublin City Council administrative area including Dublin City Council managed parks. The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons.
II.1.6)
Information about lots
This contract is divided into lots:
yes
II.1.7)
Total value of the procurement
Value excluding VAT:
4000000.00
EUR
II.2)
Description
II.2.1)
Title
Lot 1 - Outdoor events with 5,000 or more in attendance.
Lot No:
1
II.2.2)
Additional CPV code(s)
79952100
-
Cultural event organisation services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Quality of Approach and Methodology
/
Weighting:
4000
Quality criterion
-
Name:
Quality of the depth and relevant experience of the resources to be involved in the delivery of events
/
Weighting:
4000
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
2000
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Lot 2 - Outdoor events with less than 5,000 in attendance
Lot No:
2
II.2.2)
Additional CPV code(s)
79952100
-
Cultural event organisation services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Quality of Approach and Methodology
/
Weighting:
4000
Quality criterion
-
Name:
Quality of the depth and relevant experience of the resources to be involved in the delivery of events
/
Weighting:
4000
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
2000
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 086-222811
Section V: Award of contract
Contract No: 1
Lot No: 1
Title: Lot 1 - Outdoor events with 5,000 or more in attendance.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
arcana productions ltd
IE9648690V
the black box, the dyke road
galway
galway city
IE
Telephone:
+353 0872863582
E-mail:
johnny@arcana.ie
Fax:
+353 091569761
NUTS code:
IE042 -
West
Internet address:
http://www.arcana.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section V: Award of contract
Contract No: 2
Lot No: 1
Title: Lot 1 - Outdoor events with 5,000 or more in attendance.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Davis Events Agency
N/A
10-13 Thomas Street
Dublin
The Digital Hub
IE
Telephone:
+353 878178182
E-mail:
paul@davisevents.ie
Fax:
+353 014885801
NUTS code:
IE061 -
Dublin
Internet address:
http://www.davisevents.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section V: Award of contract
Contract No: 3
Lot No: 1
Title: Lot 1 - Outdoor events with 5,000 or more in attendance.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
PBM Productions Ltd t/a Diffusion Events
8213303B
Station House, Station Road
Dublin 18
Shankill
IE
Telephone:
+353 012311444
E-mail:
brid@diffusionevents.com
NUTS code:
IE061 -
Dublin
Internet address:
http://www.diffusionevents.com
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section V: Award of contract
Contract No: 4
Lot No: 2
Title: Lot 2 - Outdoor events with less than 5,000 in attendance
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
arcana productions ltd
IE9648690V
the black box, the dyke road
galway
galway city
IE
Telephone:
+353 0872863582
E-mail:
johnny@arcana.ie
Fax:
+353 091569761
NUTS code:
IE042 -
West
Internet address:
http://www.arcana.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section V: Award of contract
Contract No: 5
Lot No: 2
Title: Lot 2 - Outdoor events with less than 5,000 in attendance
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Archetype
Archetype
7 Pembroke Place, Dublin 2
Dublin
Dublin 2
IE
Telephone:
+353 0876654308
E-mail:
neil@archetype.ie
NUTS code:
IE061 -
Dublin
Internet address:
http://www.archetype.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section V: Award of contract
Contract No: 6
Lot No: 2
Title: Lot 2 - Outdoor events with less than 5,000 in attendance
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Bluestop Limited
IE9417163H
t/a BoxRoom Productions, GEC, Taylor's La
Dublin
Dublin 8
IE
Telephone:
+353 863069247
E-mail:
aimee@boxroom.ie
NUTS code:
IE061 -
Dublin
Internet address:
http://www.boxroom.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section V: Award of contract
Contract No: 7
Lot No: 2
Title: Lot 2 - Outdoor events with less than 5,000 in attendance
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Event Fuel ltd
2993397TH
8 Dunville Terrace, Canal Rd, Ranelagh
Ranelagh
Dublin
IE
Telephone:
+353 14979337
E-mail:
bettine@eventfuel.ie
NUTS code:
IE061 -
Dublin
Internet address:
http://www.eventfuel.ie/
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section V: Award of contract
Contract No: 8
Lot No: 2
Title: Lot 2 - Outdoor events with less than 5,000 in attendance
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/12/2021
V.2.2)
Information about tenders
Number of tenders received:
15
Number of tenders received by electronic means:
15
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
PBM Productions Ltd t/a Diffusion Events
8213303B
Station House, Station Road
Dublin 18
Shankill
IE
Telephone:
+353 012311444
E-mail:
brid@diffusionevents.com
NUTS code:
IE061 -
Dublin
Internet address:
http://www.diffusionevents.com
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
2000000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
The contract/framework agreement is primarily for use by the Events Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late tenders will not be accepted.
Suppliers should note the following when making their submission:
•To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
•Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
•Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
•There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
•In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
•Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
•Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com
Tenders may be submitted in English or in the Irish language.
Please note that OJEU contracts are covered by the Government Procurement Agreement.
Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 189090. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st May 2021 to enable issue of responses to all interested parties.
It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
The contract/framework agreement is primarily for use by the Events Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late tenders will not be accepted.
Suppliers should note the following when making their submission:
•To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
•Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
•Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
•There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
•In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
•Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
•Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com
Tenders may be submitted in English or in the Irish language.
Please note that OJEU contracts are covered by the Government Procurement Agreement.
Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 189090. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st May 2021 to enable issue of responses to all interested parties.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor