Date of dispatch of this notice: 16/12/2021
Expire date: 17/01/2022
External Reference: 2021-291716
TED Reference: 2021/S 247-653637
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Design & Crafts Council Ireland
N/A
Castle Yard
Kilkenny
IE
Contact person:
Mary Blanchfield
Telephone:
+353 567761804
E-mail:
mary@dccoi.ie
NUTS code:
IE063 -
Midland
Main address:
http://www.dcci.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/248
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204141&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204141&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Economic and financial affairs
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Single-Party Framework Agreement for Public Relations and Public Affairs and Related Services
II.1.2)
Main CPV code
79416000
-
Public relations services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Design & Crafts Council Ireland (DCCI) is seeking proposals from prospective agency partners to support it in:
Public Relations (PR) and Public Affairs (PA) and related services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public Affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level.
Public Relations (PR) and Public Affairs (PA) and related services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public Affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level.
II.1.5)
Estimated total value
Value excluding VAT: 600000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79416100
-
Public relations management services
79416200
-
Public relations consultancy services
79430000
-
Crisis management services
79952000
-
Event services
II.2.3)
Place of performance
NUTS code:
IE063 -
Midland
Main site or place of performance:
Kilkenny, Ireland
II.2.4)
Description of the procurement
Design & Crafts Council Ireland (DCCI) is seeking proposals from prospective agency partners to support it in:
Public Relations (PR) and Public Affairs (PA) and Related Services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level. Service provision should include:
o PR, PA and integrated campaign strategy as befits the needs of the projects and agency
o Event creation and management
o Planning and execution of media press releases and photocalls
o Content writing across multiple formats and briefs – press releases to speaking notes to speeches and reports.
o Active media, influencer and relevant thought leader networks and relationships
o Social media strategy and optimisation including Instagram, Twitter, Facebook, LinkedIn, YouTube, TikTok.
o Crisis management
o Superior knowledge and experience in public affairs monitoring and engagement
o Government protocol and implementation of same to support activity
o Media Training
o Digital media and advertising strategy, buying and management
Public Relations (PR) and Public Affairs (PA) and Related Services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level. Service provision should include:
o PR, PA and integrated campaign strategy as befits the needs of the projects and agency
o Event creation and management
o Planning and execution of media press releases and photocalls
o Content writing across multiple formats and briefs – press releases to speaking notes to speeches and reports.
o Active media, influencer and relevant thought leader networks and relationships
o Social media strategy and optimisation including Instagram, Twitter, Facebook, LinkedIn, YouTube, TikTok.
o Crisis management
o Superior knowledge and experience in public affairs monitoring and engagement
o Government protocol and implementation of same to support activity
o Media Training
o Digital media and advertising strategy, buying and management
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per Tender Documents available to download from www.etenders.gov.ie using system ID 204758
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
As per Tender Documents
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Please note the Framework is being established for five years to align with the latest strategic plan for the Design & Crafts Council Ireland
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
17/01/2022
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 24
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
17/01/2022
Local time:
12:00
Place:
Via eTenders
Information about authorised persons and opening procedure:
In the presence of authorised officials of the Design Council
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
Upon expiry of this Framework
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not
relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to
the competition.
3) Suppliers should note the following when making their submission:
There is a maximum upload limit of 2GB per file; Documents larger than this should be divided into smaller files prior to upload; In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline. Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone:
353(0)21 2439277 (09:00am – 17:30pm GMT) 5.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework
agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be
regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the
words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to
the competition.
3) Suppliers should note the following when making their submission:
There is a maximum upload limit of 2GB per file; Documents larger than this should be divided into smaller files prior to upload; In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline. Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone:
353(0)21 2439277 (09:00am – 17:30pm GMT) 5.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework
agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be
regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the
words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
https://www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
As per SI130