ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 30/11/2021

Expire date: 31/12/2021

External Reference: 2021-219058

TED Reference: 2021/S 235-618247

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
N/A
Joyce House, Lombard Street
Dublin
2
IE
Contact person: Simone Barnett
Telephone: +353 858746166
E-mail: basicincomeforthearts@tcagsm.gov.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: https://www.gov.ie/en/organisation/department-of-tourism-culture-arts-gaeltacht-sport-and-media/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1968

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Recreation, culture and religion

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Online application and assessment portal
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Department tenders for an online application and assessment portal to administer the Pilot Basic Income Guarantee for the Arts (referred to as BIA), a sectoral support scheme for Artists and Arts Workers. The objective of this process is to review and assess applications that are submitted through the online application function. This online system (the “Portal”) is envisaged to allow processing of the BIA, and will need to be launched in early in Q1 2022 to facilitate the intake of applications.
II.1.5)

Estimated total value

Value excluding VAT: 95000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72200000  -  Software programming and consultancy services
72210000  -  Programming services of packaged software products
72211000  -  Programming services of systems and user software
72212000  -  Programming services of application software
72212100  -  Industry specific software development services
72212600  -  Database and operating software development services
72220000  -  Systems and technical consultancy services
72230000  -  Custom software development services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

The immediate requirements necessitate an online portal that incorporates the functionality to submit applications. Specific items include, but are not limited to:
A landing page that provides a description of the BIA scheme along with relevant submission and claim information, training videos, case studies and FAQs
Access area for each applicant
An online application form for the BIA Scheme
The application form should have the functionality to allow the upload of documents for submissions and claims
While applicants should only have to complete the application form once, there will be an ongoing requirement to communicate via the portal with successful applicants and to allow for surveys to be posted for completion along with the facility to upload other documents on an ad hoc basis.
The backend of system will require reporting functionality.
Functionality to change application submission which in turn notifies the government grant scheme administrator (e.g. Change of Circumstances).
Functionality to allow for approval of uploaded submissions by the grant administrator.
A dashboard for the grant scheme administrator to access all submissions.
Functionality to generate reports and statistics, update financial information and archive previous documentation.
Ability to administer surveys to both successful and unsuccessful applicants.
Ability for relevant staff to update an applicant’s case with additional data/upload additional documents. Common Rules for applications/submissions.
A potential applicant must register on the portal and be assigned a unique profile.
Attachments to an application must be able to be uploaded in various formats, not just PDF. Once submitted, applications cannot be edited, however profiles may be amended by users and applications can be amended by staff through the back end of the Portal.
Note that the processes all assume that the system provides at least two types of access
Staff Portal which facilitates staff and managers to perform their work, this includes the exporting of detailed case management data, updating of applications profiles/applications and payment of grant schemes and an overarching Admin section for the setup/deployment of the system.
Applicant Portal which allows external people to submit applications, access and update their case, and contact the relevant Unit via the creation of a unique applicant profile
The Portal must provide the ability to analyse the outcomes and outputs of the BIA. It must be able to report upon all the elements in an application, once there is a data element as part of an application, it should be reportable. The Cultural Supports Unit needs to be able to record information so that it can provide accurate and up-to-date quantitative and qualitative reporting.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 95000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 42
This contract is subject to renewal: yes
Description of renewals:  
potential extension of 1 year
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  31/12/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  31/07/2024
IV.2.7)

Conditions for opening of tenders

Date:  31/12/2021
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
Dublin
IE