ETENDERS

Voluntary Ex Ante Transparency Notice

Information

Published

Date of dispatch of this notice: 09/10/2021

External Reference: 2021-235920

TED Reference: 2021/S 200-520770

Voluntary Ex Ante Transparency Notice

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)

Name and addresses

Road Safety Authority (RSA)
N/A
Moy Business Park
Ballina
Primrose Hill
IE
Contact person: Procurement & Contracts Management Office
Telephone: +353 9625130
E-mail: pcmo@rsa.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: www.rsa.ie

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Road Safety and Public Service Provision

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply, Maintenance, and Management of RSA Fleet
Reference number:  VEAT Notice
II.1.2)

Main CPV code

50111000  -  Fleet management, repair and maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Given the current climate in motor industry and the highly bespoke nature of the required vehicles, the RSA intends to award a 3-year contract to the incumbent on the basis that competition is not possible for technical reasons (as per Article 32.2.(b)(ii) of the Directives) because the incumbent is the only supplier capable of meeting RSA requirements at this time.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  715000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

34114000  -  Specialist vehicles
50111100  -  Vehicle-fleet management services
50111110  -  Vehicle-fleet-support services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

The scope of the contract comprises ongoing supply, maintenance and management of the RSA Fleet consisting of:
• 6 x custom specification RSA Enforcement Vans;
• 1 x custom specification RSA Check It Fits Van;
• 2 x custom specification RSA ADI Motorbikes;
• 8 x custom specification RSA Driver Testing Motorbikes;
• 6 x standard fleet cars;
• Fleet Transportation services on an ‘as required basis’; and
• Vehicle Hire services on an ‘as required’ basis for various vehicle types
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The RSA intends to hold a competition for these services in 2022 and award a contract allowing sufficient lead in time for the sourcing and retrofitting of vehicles as required.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason
    • absence of competition for technical reasons
Explanation
The current global shortage of microchips arising from closure of factories due to Covid-19 has seriously disrupted the supply of cars and particularly vans, resulting in huge order backlogs and delays, that are predicted to last well into 2023. This means that production of specialised vans needed by the RSA would likely experience even longer delays. In addition, the internal and external retrofitting needed for the RSA Enforcement Vans and Check-it-Fits Van would also be delayed as most of the components needed for the retrofitting are not available at the moment.
The RSA is, therefore, satisfied that a competition for this contract cannot be held at this time because no one in the market except the incumbent can supply the specialised vehicles that meet RSA requirements. The RSA is further satisfied that:
i. no reasonable alternative or substitute exists at the moment;
ii. the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Specifically:
a. The shortage of microchips and resulting shortage of vans is not artificial;
b. The need for highly bespoke vehicles that need to be retrofitted is not artificial either – standard “off-the-shelf” vans would not meet RSA needs without retrofitting.
c. The timelines needed to source and retrofit these vehicles are not artificial – they have been determined in line with current climate and future market projections.
Overall, the RSA is satisfied that sufficient grounds exist to invoke Article 32.2.(b)ii) and award a new 3-year contract to Holden Plant Rental Ltd directly.
The RSA intends to hold a competition for this contract in 2022 and award a contract with sufficient lead in time to source and retrofit the vehicles, as required.
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section V: Award of contract/concession

V.2)

Award of contract/concession

V.2.1)

Date of conclusion of the contract/concession award decision

08/10/2021
V.2.2)

Information about tenders

The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor/concessionaire

Holden Plant Rentals Limited
Mullinavat
IE
NUTS code:  IE -  IRELAND
Internet address: www.holdenplantrentals.com

The contractor/concessionaire will be an SME : yes
V.2.4)

Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:  715000.00  EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Ireland
High Court Central Office, Four Courts, Inns Quay
Dublin
Dublin 7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please consult your legal advisors