Date of dispatch of this notice: 14/09/2021
External Reference: 2021-244114
TED Reference: 2021/S 181-471106
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Janet Lambe
Telephone:
+353 2222850
E-mail:
janet.lambe@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Rostering System for Dublin Fire Brigade
Reference number:
DFB
II.1.2)
Main CPV code
72268000
-
Software supply services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
350000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
48221000
-
Internet browsing software package
48222000
-
Web server software package
72211000
-
Programming services of systems and user software
72212221
-
Internet browsing software development services
72212222
-
Web server software development services
72212610
-
Database software development services
72212920
-
Office automation software development services
72212960
-
Drivers and system software development services
72226000
-
System software acceptance testing consultancy services
72227000
-
Software integration consultancy services
72243000
-
Programming services
72246000
-
Systems consultancy services
72261000
-
Software support services
72262000
-
Software development services
72263000
-
Software implementation services
72265000
-
Software configuration services
72266000
-
Software consultancy services
72267100
-
Maintenance of information technology software
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
Main site or place of performance:
Dublin Fire Brigade
II.2.4)
Description of the procurement
Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
An initial contract will be awarded for an externally-hosted Rostering system which will perform the following functions –
• Time & Attendance management
• Facility to confirm attendance status on a daily basis by Station Officer and ability to adjust as necessary
• Leave management including leave self service
• Leave Swap
• Leave approval process to level of maximum of 3 approvals
• Rostering including the support of multiple shift patterns
• Upload and assign all annual and compensatory leave for all personnel on an annual basis
• Overtime Scheduler - Mobi Dialler system replacement for overtime dialling, scheduling & recording
• Overtime list management
• Data extraction of attendance, overtime, leave records for wages
• Skills management
• Provide the ability to interface with external datasets from systems currently in use for recording of skills
• A seamless deployment that responds to both web and mobile devices.
• Staff Management including movement of staff location
• Full Reportable system
• Auditable records
• Interface with 3rd party systems in future (Core HR)
• Provide on-going support for the deployment and development of the selected solution
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
An initial contract will be awarded for an externally-hosted Rostering system which will perform the following functions –
• Time & Attendance management
• Facility to confirm attendance status on a daily basis by Station Officer and ability to adjust as necessary
• Leave management including leave self service
• Leave Swap
• Leave approval process to level of maximum of 3 approvals
• Rostering including the support of multiple shift patterns
• Upload and assign all annual and compensatory leave for all personnel on an annual basis
• Overtime Scheduler - Mobi Dialler system replacement for overtime dialling, scheduling & recording
• Overtime list management
• Data extraction of attendance, overtime, leave records for wages
• Skills management
• Provide the ability to interface with external datasets from systems currently in use for recording of skills
• A seamless deployment that responds to both web and mobile devices.
• Staff Management including movement of staff location
• Full Reportable system
• Auditable records
• Interface with 3rd party systems in future (Core HR)
• Provide on-going support for the deployment and development of the selected solution
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Functional and technical requirements
/
Weighting:
5160
Quality criterion
-
Name:
security, technology and hosting
/
Weighting:
945
Quality criterion
-
Name:
Implementation services and project management
/
Weighting:
900
Quality criterion
-
Name:
Support and maintenance
/
Weighting:
1190
Quality criterion
-
Name:
Added value
/
Weighting:
400
Cost criterion
-
Name:
Ultimate cost
/
Weighting:
3900
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 074-188000
Section V: Award of contract
Contract No: 1
Title: Rostering System for Dublin Fire Brigade
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
08/09/2021
V.2.2)
Information about tenders
Number of tenders received:
3
Number of tenders received by electronic means:
3
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Gartan Technologies
IE6370829F
Enterprise Business Centre
Letterkenny, Co. Donegal
Ballyraine
IE
Telephone:
+353 749126608
E-mail:
smccallion@gartantech.com
NUTS code:
IE042 -
West
Internet address:
http://www.gartantech.com
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
350000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by Dublin Fire Brigade but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188023. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 7th May 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by Dublin Fire Brigade but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188023. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 7th May 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.2)
Body responsible for mediation procedures
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your solicitor
VI.4.4)
Service from which information about the review procedure may be obtained
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie