Date of dispatch of this notice: 31/08/2021
Expire date: 05/10/2021
External Reference: 2021-200827
TED Reference: 2021/S 171-447992
Contract notice for contracts in the field of defence and security
Information
Published
Contract notice for contracts in the field of defence and security
Cached Version
Contract notice
Defence and security
Directive 2009/81/EC
Supplies
Section I: Contracting authority/entity
I.1)
Name, addresses and contact point(s)
Irish Prison Service
N/A
IDA Business Park,
Ballinalee Road, Longford
IE
For the attention of: Simon Mezza
Telephone: +353 433335100
E-mail: sxmezza@irishprisons.ie
N/A
IDA Business Park,
Ballinalee Road, Longford
IE
For the attention of: Simon Mezza
Telephone: +353 433335100
E-mail: sxmezza@irishprisons.ie
Internet address(es):
General address of the contracting authority/entity: http://www.irishprisons.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/214
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196181&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196181&B=ETENDERS_SIMPLE
General address of the contracting authority/entity: http://www.irishprisons.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/214
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196181&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196181&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)
Main activity
- Public order and safety
I.4)
Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Supply of Custodial locks, high-security locks keys, and associated parts for all prison sites throughout Ireland.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
- Purchase
Dublin
NUTS code
IRELAND
II.1.3)
Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 15
Duration in years: 15
Justification for a framework agreement, the duration of which exceeds seven years:
The term of the proposed framework agreement exceeds seven years on the basis that the expected service life of any delivered items, installations or systems, and the technical difficulties which a change of supplier would cause.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT: 3500000
EUR
Frequency and value of the contracts to be awarded: As required.
II.1.5)
Short description of the contract or purchase(s)
The Contracting Authority proposes to engage in a competitive process for the establishment of a framework agreement for the supply of Custodial locks, high security locks, keys, and associated parts. The locks must be compatible with existing doors without modification to the doors.
Custodial Locks and high security locks are defined as high security mechanical, electrical and electronic locks used in a custodial setting such as a prison for purposes of restricting movement of incarcerated persons within the prison.
The successful tenderer will deliver Goods to a single destination in Dublin.
This framework agreement will relate the full range of locks, keys and associated parts which can be purchased at any time over the life of the framework. It is anticipated that call-off contracts which will be by way of a Purchase Order/Letter of Award on the basis of Contract Terms and Conditions which will be agreed for an Initial Term for a period of up to two (2) years, with the option at the Contracting Authority’s discretion to extend for durations deemed appropriate subject to agreement and/or negotiation.
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
44521130
Enhanced security lock
Supplementary vocabulary
44521100
Locks
44521110
Door locks
II.1.7)
Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The Contracting Authority proposes to engage in a competitive process for the establishment of a framework agreement for the supply of Custodial locks, high security locks ,keys, and associated parts. The locks must be compatible with existing doors without modification to the doors.
Custodial Locks and high security locks are defined as high security mechanical, electrical and electronic locks used in a custodial setting such as a prison for purposes of restricting movement of incarcerated persons within the prison.
The successful tenderer will deliver Goods to a single destination in Dublin.
Estimated cost excluding VAT: 3500000
EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 180 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
As stated in tender documents
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As stated in tender documents
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
III.1.4)
Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
As stated in tender documents
III.2)
Conditions for participation
III.2.1)
Personal situation
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie). Please refer to System ID / RFT ID 197193.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
III.2.2)
Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
Information and formalities necessary for evaluating if the requirements are met:
Minimum level(s) of standards possibly required ( if applicable).
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
Information and formalities necessary for evaluating if the requirements are met:
Minimum level(s) of standards possibly required ( if applicable).
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
III.2.3)
Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
Minimum level(s) of standards possibly required:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
Minimum level(s) of standards possibly required:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Negotiated
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators:
5
Objective criteria for choosing the limited number of candidates:
Responses to the questionnaire will be assessed in accordance with the selection criteria, weightings and minimum rules stated. It is envisaged that the top 5 scoring candidates (subject to the number and quality of applications received) that also meet the minimum requirements and rules of the competition will be invited to tender.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:
yes
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority/entity
LFA21
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.4)
Time limit for receipt of tenders or requests to participate
05.10.2021 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
[Language_EN]
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
Estimated timing for further notices to be published:
180 months
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer(s) to join the framework agreement as appropriate.
If, following the conclusion of the competitive process, it is not possible to award the initial contract to the designated successful tenderer; or if having awarded the initial contract the contracting authority considers that the successful tenderer has not met its obligations; the contracting authority reserves the right to award the initial contract to the framework member with the next highest score on the basis of the original competition and as tendered by that party. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Operation of the framework:
Those admitted to the framework will be entitled to due consideration for all contracts awarded under that framework. However no guarantee can be given that any contract will be awarded to any given firm within a framework. The contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure for any contract arising within the lifetime of the framework.
At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Internet address: http://www.courts.ie
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
VI.4.3)