Date of dispatch of this notice: 24/08/2021
Expire date: 24/09/2021
External Reference: 2021-282482
TED Reference: 2021/S 166-436387
Contract notice - utilities
Information
Published
Contract notice - utilities
Contract notice – utilities
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
Iarnród Eireann-Irish Rail
IE 4812851 O
Connolly Station,
Dublin
Dublin
IE
Contact person:
Stephen Walsh
Telephone:
+353 17033721
E-mail:
Stephen.Walsh2@irishrail.ie
NUTS code:
IE -
IRELAND
Main address:
http://www.irishrail.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196087&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196087&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)
Main activity
Railway services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Enterprise Portfolio Management System
Reference number:
7821
II.1.2)
Main CPV code
72212331
-
Project management software development services
II.1.3)
Type of contract
Services
II.1.4)
Short description
IE are currently implementing a Portfolio Management Office (PMO) with the remit that includes enterprise-wide ICT projects and programmes.
A key element of the suite of enablers in support for this priority strategic initiative is to implement a collaborative and integrated Enterprise Project, Programme and Portfolio Management System that will create governance and facilitate the project definition and delivery cycles. Essential elements must include:
• Strategic alignment and prioritisation
• Management Control
• Benefits Management
• Financial Management
• Risk Management
• Stakeholder Engagement
• Resource Management
• Capacity Planning
• KPI’s, dashboards, triggers and alarms
•
It is envisaged that the system will operate across the enterprise and support multiple teams, both ICT and engineering/construction projects across the organisation with the ability to link information in a hierarchical manner.
A key element of the suite of enablers in support for this priority strategic initiative is to implement a collaborative and integrated Enterprise Project, Programme and Portfolio Management System that will create governance and facilitate the project definition and delivery cycles. Essential elements must include:
• Strategic alignment and prioritisation
• Management Control
• Benefits Management
• Financial Management
• Risk Management
• Stakeholder Engagement
• Resource Management
• Capacity Planning
• KPI’s, dashboards, triggers and alarms
•
It is envisaged that the system will operate across the enterprise and support multiple teams, both ICT and engineering/construction projects across the organisation with the ability to link information in a hierarchical manner.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48332000
-
Scheduling software package
48451000
-
Enterprise resource planning software package
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
IE are currently implementing a Portfolio Management Office (PMO) with the remit that includes enterprise-wide ICT projects and programmes.
A key element of the suite of enablers in support for this priority strategic initiative is to implement a collaborative and integrated Enterprise Project, Programme and Portfolio Management System that will create governance and facilitate the project definition and delivery cycles. Essential elements must include:
• Strategic alignment and prioritisation
• Management Control
• Benefits Management
• Financial Management
• Risk Management
• Stakeholder Engagement
• Resource Management
• Capacity Planning
• KPI’s, dashboards, triggers and alarms
•
It is envisaged that the system will operate across the enterprise and support multiple teams, both ICT and engineering/construction projects across the organisation with the ability to link information in a hierarchical manner.
We have a number of projects planned and in delivery which are crucial to the achievement of Iarnrod Eireann strategic objectives. We are introducing an ICT PMO to support project managers to deliver these projects. The other aims of the PMO are to increase the level of visibility across its projects and provide senior leadership with the necessary management information to support delivery, assess progress of projects, manage project risks, and prioritise new and existing projects.
We wish to implement a technology solution (PPMS Project, Portfolio Management System ) to support the deployment and operation of the IT PMO. The PPMS purchased will initially enable a central repository of projects and programmes, supporting planning, resource management, capacity planning and project management and reporting.
The PPMS will also need to support the growth of the PMO into a role of value assurance, to assist the organisation in its goals to optimise the overall operating budget. In this advanced role, the PMO will be helping to ensure that benefits and value are being planned for and realised across projects and programmes.
The tool will also be used to assist with monitoring the progress of implementing standard processes across the organisation.
A key element of the suite of enablers in support for this priority strategic initiative is to implement a collaborative and integrated Enterprise Project, Programme and Portfolio Management System that will create governance and facilitate the project definition and delivery cycles. Essential elements must include:
• Strategic alignment and prioritisation
• Management Control
• Benefits Management
• Financial Management
• Risk Management
• Stakeholder Engagement
• Resource Management
• Capacity Planning
• KPI’s, dashboards, triggers and alarms
•
It is envisaged that the system will operate across the enterprise and support multiple teams, both ICT and engineering/construction projects across the organisation with the ability to link information in a hierarchical manner.
We have a number of projects planned and in delivery which are crucial to the achievement of Iarnrod Eireann strategic objectives. We are introducing an ICT PMO to support project managers to deliver these projects. The other aims of the PMO are to increase the level of visibility across its projects and provide senior leadership with the necessary management information to support delivery, assess progress of projects, manage project risks, and prioritise new and existing projects.
We wish to implement a technology solution (PPMS Project, Portfolio Management System ) to support the deployment and operation of the IT PMO. The PPMS purchased will initially enable a central repository of projects and programmes, supporting planning, resource management, capacity planning and project management and reporting.
The PPMS will also need to support the growth of the PMO into a role of value assurance, to assist the organisation in its goals to optimise the overall operating budget. In this advanced role, the PMO will be helping to ensure that benefits and value are being planned for and realised across projects and programmes.
The tool will also be used to assist with monitoring the progress of implementing standard processes across the organisation.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
Contract is subject to an optional 24 months at the contracting authorities discretion.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
24/09/2021
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
Central Office of the High Court
Four Courts
Dublin 7
D07 N972
IE
Telephone:
+353 18886511
E-mail:
HighCourtCentralOffice@courts.ie
Fax:
+353 18886125
Internet address:
http://www.courts.ie
VI.4.2)
Body responsible for mediation procedures
Central Office of the High Court
Dublin 7
IE
VI.4.4)
Service from which information about the review procedure may be obtained
Central Office of the High Court
Four Courts
Dublin 7
D07 N972
IE
Telephone:
+353 18886511
E-mail:
HighCourtCentralOffice@courts.ie
Fax:
+353 18886125
Internet address:
http://www.courts.ie