ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 10/08/2021

Expire date: 15/09/2021

External Reference: 2021-230398

TED Reference: 2021/S 156-413207

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Horse Racing Ireland (HRI)
N/A
Ballymany
Co Kildare
The Curragh
IE
Contact person: Beth Reid
Telephone: +353 45455455
E-mail: breid@hri.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: www.hri.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195270&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195270&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Recreation, culture and religion

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

CONTRACT FOR THE PROVISION OF A FINANCIAL MANAGEMENT SYSTEM TO HORSE RACING IRELAND AND SUBSIDIARIES
II.1.2)

Main CPV code

72212442  -  Financial systems software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority is publishing a request for tenders to companies that can supply, install, integrate, customise, maintain, upgrade and support a Finance Management System (FMS) and associated processes.
II.1.5)

Estimated total value

Value excluding VAT: 800000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

50324100  -  System maintenance services
72000000  -  IT services: consulting, software development, Internet and support
72212333  -  Contact management software development services
72212440  -  Financial analysis and accounting software development services
72212441  -  Financial analysis software development services
72212443  -  Accounting software development services
72250000  -  System and support services
72253200  -  Systems support services
72267100  -  Maintenance of information technology software
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

The Contracting Authority is publishing a request for tenders to companies that can supply, install, integrate, customise, maintain, upgrade and support a Finance Management System (FMS) and associated processes.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 800000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:  
The maximum potential duration of the contract is 15 years.
Please refer to the attached pre-qualification questionnaire for more details.
II.2.9)

Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:
Please refer to the attached pre-qualification questionnaire.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The Contracting Authority intends to conclude a “Contract with Options” with the successful tenderer emergingfrom this competitive process. By this it is meant that the Contracting Authority intends to enter into a contractto purchase a defined quantity of specific services (“core services”) from the successful tenderer but reservesthe right to purchase, as the need arises, additional services (“options”) at any point during the lifetime of thecontract. The specification of requirements contained in the invitation to tender document issued to successfulcandidates will clearly differentiate core services from options.
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  A grouping, if successful, may be required to contract as a single entity having joint and several liability butsubject to the agreement of the contracting parties. If it is proposed to subcontract the delivery of any portionof the contract, it may be a condition of award of contract that both the service provider and any proposedsubcontractor to enter simultaneously into a collateral warranty with the Contracting Authority for the relevantportion of the contract.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 088-211055
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  10/09/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
15 years.
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to beincluded on the mailing list for clarifications. All information relating to attachments, including clarifications andchanges, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The Contracting Authority will not accept responsibility for informationrelayed (or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part oftheir application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion ofthis competitive process, the Contracting Authority reserves the right to invite the next highest scoring tendererto join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority tocancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or thecontract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard,make,source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. Inall such cases, it should be understood that such indications are to be treated strictly and solely for referencepurposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engagein a clarification process in respect of tender submissions with missing or incomplete information.Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk ofelimination from the competition.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Court, Inns Quay
Dublin
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures areavailable in the High Court to a person who has or has had an interest in obtaining the contract (including thereviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by aninfringement of the law in relation to the reviewable public contract.
VI.4.4)

Service from which information about the review procedure may be obtained

Please consult your legal advisor
Dublin
IE