ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 30/07/2021

Expire date: 06/09/2021

External Reference: 2021-212223

TED Reference: 2021/S 149-397359

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Galway-Mayo Institute of Technology (GMIT)
N/A
Dublin Road
Galway
H91 T8NW
IE
Contact person: Ann Healy, Greenville
Telephone: +353 876294518
E-mail: ann.healy@greenville.ie
NUTS code:  IE042 -  West
Internet address(es):
Main address: https://www.gmit.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160

Institute of Technology, Sligo
Ash Ln, Ballytivnan,
Sligo
F91 YW50
IE
Contact person: Mary Feighney
E-mail: admissions@itsligo.ie
NUTS code:  IE042 -  West
Internet address(es):
Main address: https://www.itsligo.ie

Letterkenny Institute of Technology
Port Road
Letterkenny
F92 FC93
IE
Contact person: Lorraine Kessack
E-mail: reception@lyit.ie
NUTS code:  IE041 -  Border
Internet address(es):
Main address: https://www.lyit.ie/

I.2)

Joint procurement

The contract involves joint procurement
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194281&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194281&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Other type:  Education
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The provision of graphic design and digital services to GMIT
II.1.2)

Main CPV code

79822500  -  Graphic design services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority wishes to establish a multiparty framework agreement for the provision of graphic design and digital services (the ‘Services’). The aim of the framework is to supply the Contracting Authority with graphic design services for multiple media purposes. The Contracting Authority’s requirements relate to:
• Graphic Design
• Digital Services
• Brand and Marketing Services
as more fully described in the RFT.
II.1.5)

Estimated total value

Value excluding VAT: 900000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

79340000  -  Advertising and marketing services
79415200  -  Design consultancy services
II.2.3)

Place of performance

NUTS code:  IE042 -  West
Main site or place of performance:  
Galway
II.2.4)

Description of the procurement

The Contracting Authority wishes to establish a multiparty framework agreement for the provision of graphic design and digital services (the ‘Services’). The aim of the framework is to supply the Contracting Authority with graphic design services for multiple media purposes. The Contracting Authority’s requirements are outlined as follows:
Graphic Design
• Design of printed marketing and communications materials
• Brand design, development, and management
• Design of signage, display, and interior/exterior graphics
Digital Services
• Digital marketing campaign planning, set-up, management, and analysis
• Creation of digital advertisements using video, animation, and/or imagery
• Creation of complementary images for use on website and on organic social media posts
• Creation of templates for videos (intros, outros, text, transitions)
• The Contracting Authority may require the framework members to place digital advertisements and/or provide digital advertisement buying services
Brand and Marketing Services
This framework is predominantly for graphic design and digital services. However, the Contracting Authority expects that the successful tenderer will work in partnership with its Marketing Officer throughout the year and act as a brand guardian to ensure the Contracting Authority’s branding is followed at all times.
From time to time, the Contracting Authority may require assistance with brand and marketing activities such as:
• Marketing campaign strategy and development (approx. twice per year)
• Market research (for example focus groups and online questionnaires) on specific projects
• Art direction of photo shoots as required
• Copywriting/proofing on larger projects
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 900000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority has the option to extend the duration by further periods of one (1) year subject to a maximum of four (4) years.
For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreements.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  3
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  06/09/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  06/09/2021
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
Prior to the end of the Framework Agreement established under this competition
VI.3)

Additional information

The Contracting Authority anticipates that the value of the Framework Agreement will be within the range of €300,000 to €900,000 (excluding VAT).
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Dublin
IE
Internet address: www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
As set out at section 7 of the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations SI 130/2010, as amended